Home > Companies Q&A > Managing Remotely > What is your BYOD policy for remote workers?

    What is your BYOD policy for remote workers?

  • TeamSnap

    We provide all equipment people need to do their jobs. If someone wants to use their own device, that’s fine too.

     4 votes |
  • 10up Inc.

    We offer employees a notable equipment stipend to be used for purchasing company assets when they start ($2,000 for technical production like designers and engineers, $1,500 for “business” staff like project and account managers). It refreshes every 2 years ($1,500 for technical, $1,200 for business), and the budget can rollover. Employees who prefer to own their own gear are offered 50% of the unused stipend as bonus pay at the end of the period (every 2 years).

    They can use the stipend to buy whatever equipment they choose, so long as it meets a basic, reasonable set of criteria for a distributed company: not highly personally (say, a hello kitty laptop sleeve) and relatively easily transferable upon any exit (not an elaborate desk or bookshelf).

    Generally, we strongly encourage employees to use the stipend to buy a company machine (employees are required to own a portable computer), but ultimately, let them make that decision. There are some clients for whom it is a requirement, and our employment agreement is very clear that employees must remove any proprietary / confidential company and client information from their devices upon any exit.

     2 votes |
  • Beutler Ink

    All our team members are welcome to use their own laptops and phones. There are some cases where we provide additional equipment that belongs to the company, rather than the team members, for example extra-large monitors for our designers.

     1 vote |
  • Doist

    People can use whatever they want. We even have a $2000 USD hardware budget where people can buy hardware they want.

     1 vote |
  • GitHub, Inc.

    We don’t have a formal BYOD/A program like some companies do, however it’s important that people can do their jobs effectively, and that means supplying people with the tools they need whether that’s hardware, software, or things like an ergonomic chair or standing desk.

    In terms of technology and devices, one of the biggest risks with mixing personal and professional use of a single device or app is security. We’re very security conscious at GitHub, so there’s a few security-related settings we require for devices that have access to internal information. As long as those safeguards are in place though, and the personal use of your equipment doesn’t put our company information at risk, we encourage people to use their equipment in whichever way makes them most productive.

    At the end of the day it’s about trusting people to be responsible adults. If you aren’t able to trust the people you hire after communicating the goals of the company and the concerns from a legal and security standpoint, then you might have bigger problems than people using work equipment for personal tasks.

     1 vote |
  • AgileBits

    We don’t have hard and fast rules. This applies to both expenses and time off. We expect our team to be adults, and we expect everyone to have a sense of ownership and respect, treating finite company resources as their own. We don’t really have an issue with people requesting reimbursement for certain purchases; if they need something to get the job done and they ask first, expensing a device is usually fine.

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  • Aha!

    Aha! provides the best devices for every member of the team.

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  • American Express

    Because of the type of work our customer care professionals do, they must be logged into a secured workstation to address Card Members’ inquiries. Many of the leaders and support professionals in our home-based team have the option to access e-mail and calendar on a personal device.

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  • AnswerConnect

    We are predominantly a BYOD company. For our customer experience associates, we provide technical specifications for their equipment. Employees must meet these requirements to ensure their computers and internet connectivity will be top-notch to meet our needs. Employees clock in to our systems to begin work, so there is a definite start and stop to work time.

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  • Big Universe, Inc.

    We only require our employees to have a modern computer with a HD webcam and high-speed Internet – we see this as being analogous to owning a car and putting gas in it to get to work. We provide all other apps, which are typically 100% web-based (platform agnostic), so they can be accessed on most modern devices. For products such as Photoshop for our creative staff, we pay for the subscription.

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  • Blossom

    We provide devices and tools for everyone but all our work lives in the cloud. This makes it easy to provision new or additional devices. We’re also quite pragmatic about trying out new things. If you know of a great new text editor, design tool or similar we’ll give it a try.

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  • Canonical

    Canonical requires that all team members (remote or office based) use their own device.  Team members have the flexibility to choose their preferred laptop or desktop of their choosing and download Ubuntu as their OS.  

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  • Chargify

    While you are allowed to bring your own device, Chargify will provide a computer of choice when needed. With the exception of one team member, we are all Mac users 🙂

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  • CloudPeeps

    As a small team, we don’t have an official policy yet. We have a small percentage of the team with company-purchased devices (with a buy-back option indexed over time) and the rest on their own. Even as we scale, I’m unsure if we will provide devices. I’ve spoken to a few people about this and many say they end up with two laptops, one they don’t use. With much of our data being cloud-based with easily editable security permissions, I think providing devices is less relevant as time goes on.

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  • Collage.com

    Not having a physical office doesn’t mean skimping on essential equipment. Our team can use whatever equipment they are most comfortable and productive using, and we’re always happy to reimburse employees for equipment for their jobs.

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  • Crossover

    We have all of our team members use their own computers, but we provide all the apps necessary.

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  • DataStax

    We provide equipment to our remote employees.

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  • DevriX

    We don’t restrict people from using their devices or work with their applications whenever it’s easier for them to work more efficiently and faster, as long as they comply with our Security and Privacy policies and produce the output that is compatible with our tools or coding standards.

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  • Eyeo GmbH

    They can choose their own hardware from the company or can bring their own device.

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  • Fire Engine RED

    Our company provides computer hardware and software to all our team members.

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  • Five Q

    Pretty standard. If you need a tool to do your job right, we want you to have it. We aim to service people with what they need for their tasks. Still, we do aim to standardize for greater efficiencies in communications and service.

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  • Formstack

    We supply all of our employees with the tools they need to get their jobs done. All team members are provided a laptop and an electronics allowance. However, because we are often in video chats, it’s imperative that all employees make sure their home (or other workspace) internet is in top streaming condition. This creates less frustration when trying to communicate on a regular basis.

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  • GobySavvy

    We do require our remote team to work on their own devices. Some projects involve designing or optimizing an iOS app, some an Android app, and some a tablet or mobile product. And so we assign a project to the best fit on our team (i.e. an iPhone project to someone with an iPhone). As for apps, we have company subscriptions to common UX design tools, such as UXPin, LucidChart, and collaboration tools such as Zoom and Notable.

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  • Goodway Group

    We supply everyone a laptop, which they must use for their day-to-day work.  Phones and tablets are personal and must be password-protected if they are used to access Goodway email.

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  • Groove

    People can use whatever device they’d like, as long as they can use the software and apps our team is already on 🙂

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  • Help Scout

    Every new hire is given the appropriate tools to do their job well: a new MacBook and external monitor, as well as a stipend to get any necessary programs or tools they need. We also send remote workers the same desk and chair that we use at the office.

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  • Hippo Education

    We tend to equip people with a strong Mac so they can be effective wherever they are.

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  • iDoneThis

    Everyone is free to get their devices from the company, but as far as I know everyone’s just using their own machine.

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  • Inpsyde GmbH

    They have their own devices and can also decide what they want, a pc, a mac or whatsoever. We take care of the tools or apps they need for work. Sometimes we do also pay for equipment, if we see it make sense for their work.

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  • InVisionApp

    We provide everyone with a MacBook, a Bluetooth headset, and any necessary devices or software needed for their home office.

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  • Jackson River

    We buy people computers but expect them to use their own phones and make sure they have a quiet, comfortable space in which to work and focus.

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  • Lullabot

    We provide a monthly stipend for these sorts of things via a prepaid debit (Pex card) and we offer to front-load it on hire if an individual needs to purchase a computer for example.

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  • Modern Tribe

    All of our team members use their own devices. We build our own proprietary tools for our team, so device compatibility is baked into the design. We’ve also found that most 3rd-party tools are already compatible out of the box.

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  • Origin Eight

    Everyone does BYOD, mostly because everyone has different preferences and environments that make them most effective, but we will sponsor apps at times.

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  • PeopleG2

    If employees have a laptop or computer, we will typically ask them to use that. However, if they need a new computer, or do not have something that is sufficient for getting the job done, we will purchase a computer for them, along with other things needed to perform the job (headphones, printers, etc.)

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  • Plex

    We let everyone choose their own devices, computers and operating systems, and reimburse a set amount for each employee every 3 years.  We do have certain apps like Github, Slack, Gmail etc. that everyone uses.

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  • SitePen

    SitePen provides all necessary computing equipment and software that is requested by SitePen employees.

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  • Sococo

    Our employees get a laptop for administration work, as well as a display, keyboard, and mouse. The software developers and QA team may have different equipment depending on their job function. In terms of software, we are pretty informal and evaluate needs on a case by case basis. We have a great IT team who makes sure everyone has what they need to get the job done.

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  • Speak

    All of our IT infrastructure is cloud based.  At this point we are totally happy with anyone on the team accessing their work email, for example, on their own phone. Of course, with us being remote all of us carry a work laptop around.

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  • Summit CPA Group

    We provide remote workers with a $2,000 per year technology stipend.

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  • Sutherland Global Services

    This varies based on roles.  For our customer consultants, they need to provide their own high speed Internet service, headset, and a personal computer for most of our programs.  A few of our programs supply all necessary equipment (except Internet).  For our staff level roles, Sutherland provides their computer and phone (in my case, a laptop and iPhone).  Internet service is provided by the employee.

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  • Taksa Technology Solutions

    As a company we have internal policies that helps us to have key security measures that protects us from any liability concerns that possibly could occur. We also have an internal IT support policy that helps to support devices that are not company owned and would be connecting to our domains.

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  • The Cheat Sheet

    We allow employees to use whichever device(s) they feel most comfortable working with.

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  • Toptal

    We don’t really have a formal policy. Most people use their own devices, but we make sure people have what they need. Everyone is free to use what they have if that’s what they prefer.

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  • Trello

    Employees of Trello are provided with what they need from a technology standpoint to get their jobs done.

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  • Universal Mind, Inc.

    We allow our remote workforce to work with any devices or apps that will allow them to do their job to the best of their abilities. Hopefully it’s on an Apple device, but who are we to judge.

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  • Ushahidi

    Company buys computers. 18 months at the org and the device is yours.

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  • WAKA Kickball & Social Sports

    We do not provide any computers, cell phones, etc. since keeping inventory of items like that would be extremely expensive and difficult to retrieve at separation. One of our benefits is the ability to purchase a laptop or software every two years and the company will finance it at no interest.

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  • WooThemes

    Computers, monitors, peripherals, desks, chairs are provided by Automattic.

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  • Wordfence

    We provide all hardware and software. Just because you have remote employees does not make it OK to not provide everything they need. Our policy is to provide the best available equipment and whatever our team needs. So far most of our team has MacBook Pro’s with all the best features – a few use external displays we’ve provided. We provide awesome headsets, all other peripherals and can provide office furniture when needed.

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  • Workfrom

    Bring them if you got ‘em! We’re bootstrapped and remote workers are used to blurring traditional lines of process and policy. Typically for the better. More so than ever, good work is getting done on all kinds of devices, connecting from all types of places. It doesn’t make sense to swim against that current. We are champions of working in ways that produce the best outcomes, and often that means working with the comfort and efficiency of your own devices/apps.

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  • Working Solutions

    We currently provide company equipment to our employees.

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  • Worldwide101

    Our team is free to use whatever tools work for them! In fact, since we integrate fully into our clients’ businesses, we encourage our team to find out what their clients use as a way of making their support seamless.

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