Administrative Officer 1

Title: Administrative Officer 1

Location: Juneau United States

Salary

$2,828.00 Biweekly

Location 

Juneau, AK

Job Type

Full Time

Remote Employment

Flexible/Hybrid

Job Number

53577

Department

Fish & Game

Job Description:

Job Description

This position is open to Alaska Residents only.

Please check our residency definition to determine if you qualify.

The recruitment period for this vacancy has been extended to allow for a larger applicant pool. If you have already

applied there is no need to reapply.

The Alaska Department of Fish and Game, Division of Wildlife Conservation is recruiting

for an Administrative Officer 1 located in Juneau, Alaska!

What you will be doing:

The Alaska Department of Fish and Game, Division or Wildlife Conservation, is recruiting for an Administrative Officer 1 position to join our team in Juneau.

This position offers a broad range of professional-level administrative work that regularly requires analytical ability, good judgment and discretion in the application of substantial body of knowledge of the principles, concepts and practices of administrative support.

This position is part of the Division of Wildlife Conservation (DWC) headquarters administrative team and supports headquarters staff, as well as the Statewide Information Services, Data Management, and Education Outreach programs. This position supervises one Administrative Assistant 2 located in Juneau and is under the general supervision of the Administrative Officer 2 located in Anchorage. The Administrative Officer works independently, provides leadership and management support in the areas of budget preparation, procurement, personnel management, and payroll.

Our mission, values, and culture:

The mission of the Division of Wildlife Conservation is to conserve and enhance Alaska's wildlife and habitats and provide for a wide range of public uses and benefits.

The Alaska Department of Fish & Game strives for a diverse and inclusive workforce where safety and well-being are paramount and employees at all levels promote a culture where everyone is valued, treated equitably, and treated respectfully.

The benefits of joining our team:

The benefits of joining the headquarters team include the opportunity to work with a diverse group of dedicated professionals who support each other while providing administrative support to the Division of Wildlife Conservation. The position allows a flexible work schedule and potential for hybrid telework agreement after a training period.

The working environment you can expect:

The position is located in Juneau in the Fish and Game building that sits next to the whale monument in the downtown area overlooking the Gastineau Channel. There is access to glaciers, trails, skiing, and other various establishments nearby. This position will have their own office and work with a great group of dedicated staff. Travel in this position could be 1 - 2 times per year for training, up to 4 days.

Who we are looking for:

We are interested in candidates who possess some or all of the following position specific competencies:

In addition to the Minimum Qualifications below, we are looking for a candidate with the following strengths and competencies:

• Attention to Detail: Sees and pays attention to details; recognizes the competent parts of a procedure or object and verifies correctness or error in an individual part or procedure.
• Decision Making: Makes sound, well-informed, and objective decisions; perceives the impact and implications of decisions; commits to action, even in uncertain situations, to accomplish organizational goals; causes change.
• Self-Management: Sets well-defined and realistic personal goals; displays a high level of organization, initiative, effort, and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates responsible behavior.
• Interpersonal Skills: Shows respect, understanding, friendliness, courtesy, tact, and politeness to others; develops and maintains effective relationships with others.
• A broad knowledge of accounting, budgeting, financial management, procurement, personnel, payroll and administrative policies and procedures.

To view the general description and example of duties for an Administrative Officer 1 please go

to the following link: https://www.governmentjobs.com/careers/Alaska/classspecs

Minimum Qualifications

Any combination of education and/or experience that provides the applicant with competencies in

• Administration and Management: Knowledge of planning, coordination, and execution of business functions, resource allocation, and production.
• Analytical Thinking/Problem Solving: uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one's knowledge and experience base and calling on other references and resources as necessary.
• Financial Management: Prepares, justifies, and/or administers the budget for program areas; plans, administers, and monitors expenditures to ensure cost-effective support of programs and policies; assesses financial condition of an organization.
• Oral and Written Communication: Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriately.

Equivalent to those typically gained by:

Any combination of preparatory post-secondary education and/or experience providing administrative support to a business or organization, business administration, public administration, finance, banking, accounting, industrial relations, marketing, human resource management, logistics and supply chain management, or a similar business field.

Special Note:

"Competencies" means a combination of interrelated knowledge, skills, abilities, and behaviors that enable a person to act effectively in a job or situation.

"Typically gained by" means the prevalent, usual method of gaining the competencies expected for entry into the job.

"Training" and "education" in this guidance are synonyms for the process of acquiring knowledge and skills through instruction. It includes instruction through formal and informal methods (such as classroom, on-line, self-study, and on-the-job), from accredited and unaccredited sources, and long-duration (such as a post-secondary degree) and short-duration (such as a seminar) programs.

Additional Required Information

REQUIRED DOCUMENTS

If selected, please provide the following at the time of the interview:

• Three (3) professional references with current daytime contact information, at least one (1) being a former or current supervisor.
• Copies of your three (3) most recent performance evaluations.
• Education transcripts, if using to meet minimum qualifications (unofficial copies are acceptable).

A cover letter is NOT required for this position. Your complete application, including supplemental questions, will be used to determine which applicants will advance to the interview phase of the recruitment and selection process.

EDUCATION

To verify education is being used to meet and/or support the required minimum qualifications/competences, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications/competencies for a position and are required. (Unofficial is okay; please ensure the institution/URL name is listed on the transcripts).

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION

Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence.

WORK EXPERIENCE

If using work experience not already documented in your application, also provide the employer's name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment.

NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.

MULTIPLE VACANCIES

This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

EEO STATEMENT

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aids or services, or alternative communication formats, please call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.

NOTICE

If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the 'govermentjobs.com' domains. For information on allowing emails from the 'governmentjobs.com' domains, visit the Lost Password Help page located athttps://www.governmentjobs.com/OnlineApplication/User/ResetPassword.

WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE

Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or (907) 465-4095 if you are located in the Juneau area. Requests for information may also be emailed torecruitment.services@alaska.gov.

For applicant password assistance please visit:

https://www.governmentjobs.com/OnlineApplication/User/ResetPassword

Contact Information

For specific information in reference to the position please contact the hiring manager:

Melissa Walter, Administrative Officer 2

melissa.walter@alaska.gov

Careers with the State of Alaska offer MANY benefits

The following information describes typical benefits available to employees of the State of Alaska. Actual benefits received may differ by bargaining unit or branch of government, position type, or be prorated for other than full time work.

For a quick breakdown of the insurance, health, and retirement benefits available for State Employees you can view an orientation video from Division of Retirement and Benefits. (Please note this video is specifically designed for new State Employees.)

Insurance Benefits

• Health insurance, which includes employer contributions toward medical/vision/dental

• The following employee groups are under AlaskaCare Benefits administered by the State: See https://drb.alaska.gov/help/plans.html for additional information.

• AVTEC

• Confidential

• Correctional Officers

• Marine Engineers

• Mt. Edgecumbe Teachers

• Supervisory

• Unlicensed Vessel Personnel/Inland Boatman's Union

• Exempt employees (not covered by collective bargaining)

• The following employee groups are covered by Union health trusts. Contact the appropriate Union for additional information.

• General Government

• Labor, Trades and Crafts

• Public Safety Employees Association

• Masters, Mates & Pilots

• Employer paid Basic Life insurance with additional coverage available (amount depends on Bargaining Unit)

Optional Insurance Benefits

• Group-based insurance premiums for

• Term life (employee, spouse or qualified same sex partner, and dependents)

• Long-term and short-term disability

• Accidental Death and Dismemberment

• Long-term care (self and eligible family members)

• Supplemental Survivor Benefits

• Employee-funded flexible spending accounts for tax savings on eligible health care or dependent care expenses

Retirement Benefits

• Membership in the Public Employees Retirement System (PERS)/Teachers' Retirement System (TRS)
• Matching employer contribution into a defined contribution program (new employees)
• Employer contribution into a defined benefit or defined contribution program (current employees)
• Contributions to the Alaska Supplemental Annuity Plan in lieu of contributions to Social Security
• Option to enroll in the Alaska Deferred Compensation Program
• Note: The Defined Contribution Plan, Supplemental Annuity Plan and Deferred Compensation Program offer a variety of investment options

See https://drb.alaska.gov/retiree/ for additional information

Paid Leave & Other Benefits

• Personal leave with an accrual rate increase based on time served
• Twelve (12) paid holidays a year

01

How many years of experience do you have working for the State of Alaska?

• None
• Less than 1 year
• 1-2 year
• 2-3 years
• 3-4 years
• 4 or more years

02

How many years of experience have you had working in IRIS?

• None
• Less than 1 year
• 1-2 years
• 2-3 years
• 3-4 years
• 4 or more years

03

How many years of experience do you have with budget management?

• None
• Less than 1 year
• 1-2 years
• 2-3 years
• 3-4 years
• 4 or more years

04

How many years of experience do you have with supervising staff?

• None
• Less than 1 year
• 1-2 years
• 2-3 years
• 3-4 years
• 4 or more years

05

How many years of experience do you have processing procurement requests?

• None
• Less than 1 year
• 1 -2 years
• 2-3 years
• 3-4 years
• 4 or more years