Project Coordinator at Ultimate Staffing

Ultimate Staffing

Project Coordinator


Our information services company located in Houston, TX is currently looking for a Project Coordinator.

This is a remote position and can be from anywhere in the US.

Job Summary:

As the Project Coordinator, you will be responsible for small and medium project coordination. This is achieved by providing consultant guidance to internal and external teams and serving as the delivery consultant to meet client expectations on projects.


  • Plan client engagement activities such as kick-off meetings and serve as the single point of contact for clients
  • Create and execute Project plans against contractual documents
  • Manage delivery to project plans, including resources, schedules and budgets
  • Identify and challenge scope and work estimates that seem extraordinary, providing acceptable alternatives as needed through the entire life cycle of the project
  • Understand contractual obligations outlined in the statement of work to ensure effective and timely scope management and staffing
  • Identify and mitigate project risks
  • Delegate project deliverables to project resources and ensure timely completion to agreed project dates
  • Escalate to more senior staff to provide guidance
  • Manage delivery team performance and serve as the first point of escalation for issues
  • Perform weekly project re-planning using the baseline plan to ensure delivery dates are met
  • Institute rigorous process of inspection of project deliverables and team activities to accurately track project status, quality, issues and task estimates to complete
  • Ensure that all project resources are following the standard implementation methodologies and controls for successful implementations
  • Coordinate project activities and deliverables between the U.S., India and partner resources
  • Conduct regular client and internal status reporting meetings to communicate project schedules and deliverables to all resources
  • Manage client milestones in accordance with the Statement of Work and project delivery schedule and billing arrangements
  • Monitor project budget (cost and hours) and manage profit and loss margin
  • Ensure timely acceptance of client deliverables to accurately manage revenue recognition
  • Conduct post-implementation assessments to document implementation success criteria and best practices and facilitate incorporation into WK-ELM’s implementation methodology
  • Understand and manage technology elements impacting project schedule
  • Understand iterative development life cycle
  • High level understanding of relational databases, reporting, application configuration/system integrations, data migrations, environments, and quality assurance

Minimum Qualifications:

  • Bachelors degree preferred preferably in computer science, MIS, Legal or a related field
  • A minimum 2 years of project coordination experience of which a minimum of 1 years experience in implementing solutions related to information technology is required
  • Experience in managing multiple external clients
  • Experience in coordinating projects/implementations related to configurable products with simple to complex integrations with other applications used by clients


  • PMP certification is preferred
  • Legal Industry experience is a plus
  • A minimum 2 years of functional or technical experience in the role of a business analyst, quality assurance analyst or technical developer
  • Experience with RUP or other similar implementation/development processes
  • Experience working with cross-functional teams

Additional skills, knowledge, and abilities:

  • Excellent project coordination knowledge and skills
  • Organized and ability to coordinate multiple teams activities
  • Ability to learn and understand custom development against a deliv

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