Program Assistant at FHI 360

Location: Remote, US
| Full-time
FHI 360

Program Assistant
USA (Any)
Full time

Requisition – 2022201379

FHI 360 staff working in the United States are required to be fully vaccinated for COVID-19, regardless of the type of project or client they serve, or of their employment status (full/part-time, remote, telework, or in-office), unless an accommodation applies. FHI 360 complies with federal, state, and local laws with regard to accommodations related to this policy. Full vaccination is currently defined as two weeks after the second dose in a two-dose series, such as the Pfizer-BioNTech or Moderna vaccine, or two weeks after a single-dose vaccine, such as Johnson & Johnson’s Janssen vaccine. Booster doses are not required at this time.

Position Summary: This position supports the Tomorrow’s Leaders Recruitment (TLR) Program within the Global Connections Department. The TLR is sponsored by the Department of State’s U.S.-Middle East Partnership Initiative (MEPI), and offers undergraduate and graduate scholarships for accomplished students from Algeria, Bahrain, Egypt, Iraq, Jordan, Lebanon, Libya, Morocco, Tunisia, Syria, the West Bank/Gaza, and Yemen. The Program serves students from socioeconomically underserved backgrounds who represent the Middle East and North Africa (MENA) region’s cultural, religious, and geographic diversity. Chosen for their strong leadership potential and academic performance, Tomorrow’s Leaders advance MEPI’s mission to enhance cultural understanding, international collaboration, institution building, knowledge sharing, and economic development between the U.S. and the MENA region. The Program Assistant will provide day-to-day administrative, programmatic, and logistical support. S/he will work as part of a collaborative team that ensures outcomes and quality program across multiple projects.

Essential Job Functions:

  • Provide day to day administrative support for Tomorrow’s Leaders Recruitment, especially support for the Application process;
  • Coordination of procurement and tracking expenses;
  • Ability to follow standard operating procedures to sort program applicants against defined criteria;
  • Ensure integrity of project data though use of tracking tools and adherence to documentation protocols;
  • Review program data and documentation in SharePoint, ensuring file management adheres to protocols;
  • Coordinates and maintains records management and serve as a primary resource of assistance for the TLR team.
  • Support logistical arrangements for participant standardized testing in the region, issuance of per diem, and travel; including hotels, ground transportation, visa arrangements, and other logistical support;
  • Produce project materials, including but not limited pre-departure orientation training materials and other administrative documents;
  • Assist with virtual program logistics; and
  • Perform other duties, as assigned.

Required Skills and Qualifications:

  • Associate’s degree required; bachelor’s degree preferred;
  • Fluency in Arabic required; fluency in French beneficial;
  • Proven organizational skills and ability to manage multiple tasks with a HIGH degree of accuracy;
  • Ability to work independently and as a team member, take initiative, meet deadlines, and be flexible;
  • Strong computer skills including use of databases; familiarity using and editing web-based platforms such as WordPress, Qualtrics, and Survey Monkey;
  • Proficiency in Microsoft Office and Excel;
  • Strong oral and written communication skills; demonstrated professionalism in written correspondence; and
  • Demonstrated strong interpersonal and cross-cultural communication skills, and interest in international education.

Typical Physical Demands:

  • Typical office environment.
  • Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
  • Ability to sit and stand for extended periods of time.
  • Ability to lift/move up to 5 lbs.

Technology to be Used:

  • FHI Issued laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.

Travel Requirements:

  • Less than 10%

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others and yourself.

About Us
FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender, youth, research, technology, communication and social marketing creating a unique mix of capabilities to address today’s interrelated development challenges. FHI 360 serves more than 60 countries and all U.S. states and territories.

As we evolve to meet the challenges of the future, we stand committed to the principles that have guided our organization for the last 40+ years. Our work continues to be grounded in research and science, strengthened by partnerships and focused on building the capacity of individuals, communities and countries to succeed.

FHI 360 staff working in the United States are required to be fully vaccinated for COVID-19, regardless of the type of project or client they serve, or of their employment status (full/part-time, remote, telework, or in-office), unless an accommodation applies. FHI 360 complies with federal, state, and local laws with regard to accommodations related to this policy.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

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