Operations Associate at Wild Animal Initiative

Remote | Part-time
Wild Animal Initiative

Operations Associate

Remote | Part-time

Overview

  • Wild Animal Initiative is a 501(c)(3) nonprofit working to understand and improve the lives of wild animals.
  • To do this, we conduct scientific research, collaborate with experts, and help academics secure funding for high-impact projects.
  • The Operations Associate will accelerate our path to impact by overseeing the financial, legal, and cultural health of our organization.
  • The success of our mission depends on the diversity of our team. We strongly encourage people of every color, age, orientation, gender, origin, and physical ability to apply.

Basics

  • Time: 20-30 hours per week
  • Salary: $20,000-$35,000 (depending on hours, experience, and location)
  • Location: Remote
  • Manager: Executive Director Michelle Graham (michelle.graham@wildanimalinitiative.org)
  • Desired start date: July 1 (flexible)

Responsibilities

Listed in descending order of estimated time spent on each category.

  • Financial management: Handling routine bookkeeping, running payroll, preparing financial reports, reimbursing staff for expenses.
  • Human resources: Fostering an inclusive and enjoyable work environment, managing hiring processes, administering onboarding and other training, managing benefits, coordinating performance review and feedback systems.
  • Legal compliance: Liaising with our professional service providers (PEO, accountants, lawyers) to ensure the timely filing of all mandated reports, maintaining appropriate insurance policies, maintaining updated documentation.
  • Logistics: Organizing schedule, software, and/or travel details for events such as webinars, academic workshops, conferences, and retreats.
  • Assorted: Pitching in on other projects as necessary.

Requirements

Listed in descending order of importance to candidate evaluation.

  • Permission to work in the United States of America. Unfortunately, we are not able to sponsor visa applications or transfers at this time.
  • Exceptional organizational skills, including internal motivation to meet deadlines and extreme attention to detail.
  • Ability to research operations and legal questions with high reliability and accuracy, including the ability to ask for help or seek out expertise as necessary.
  • Experience in one or more of the following: nonprofit legal compliance, human resources, database management.
  • Familiarity with common challenges to diversity, equity, and inclusion in American workplaces and how to overcome them.
  • Comfort working independently and remotely, staying focused even when tasks are routine or monotonous.
  • (Preferred) Understanding of and enthusiasm for Wild Animal Initiative’s unique mission.
  • (Preferred) Strong writing and editing skills.
  • (Preferred) Experience in operations or human resources management at a remote, multi-state nonprofit.
  • (Preferred) Strong understanding of bookkeeping fundamentals.
  • (Preferred) Familiarity with Google Drive, Quickbooks, Salesforce, Justworks, or Funraise.

Benefits

  • Health care benefits eligibility at 30 hours/week.
  • Four weeks of paid vacation, 12 holidays, two weeks of sick leave.
  • A fully remote work environment that allows you to choose when and where you work.
  • A friendly, open work culture that encourages feedback, collaboration, and evidence-based innovation.
  • Opportunities for advancement as our team and programs continue to grow.

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