Executive Assistant – Strategic Business Partner at project44

Location: Remote, US
| Full-time
project44

Title: Executive Assistant – Strategic Business Partner

Location: US National – Remote

Why project44?

Our mission is to usher in a new era of trust and predictability to transportation and logistics,but there’s still a lot of work to be done. The industry is massive, as is the opportunity. We’re looking for bright, ambitious individuals to join our growing global team and help us enable a more productive and successful world.We’re changing the way the world ships, and we’re looking for you to help us get there!

We are seeking an Executive Assistant/ Strategic Business Partner to support the Director, Executive Operations (DEO). This person will be tasked with helping to organize global day-to-day operations, manage administrative functions, and assist on key strategic projects alongside our Director, Executive Operations. The primary function will be to support the DEO in an administrative/operational fashion and then ramp into broader operational initiatives in partnership with the global project44 team.

Responsibilities:

Administrative:

  • Develops rigorous, seamless, and repeatable cadence in execution
  • Maintain and manage business (and personal when needed) calendar
  • Anticipate and manage any issues before they occur, create smooth operating motion
  • Structure and organize department workday to execute against strategic goals
  • Read, monitor, and respond to email
  • Serve as business partner in some meetings, manage follow-up correspondence
  • Prepare reporting, correspondence internally to help drive success of team
  • Interface with executives and teams from investment firms, partners, customers

Operational:

  • Assist with reporting functions to drive team success
  • Create operational frameworks with DOE and Chief of Staff to drive success
  • Work cross-functionally with other teams to improve operational process
  • Co-manage key projects deemed most critical to completion
  • Assist in building out team and creating leverage for organization

Desired Skills and Attributes:

  • Self-starter, takes pride and ownership in work
  • Growth oriented mindset, wants to contribute to the growth of the organization
  • Calm under pressure and able to think quickly on your feet
  • Strong working knowledge of Word, PowerPoint, Excel and Outlook
  • Excellent written and verbal communication skills
  • Highly organized & proactive
  • Adaptable to cultures, work styles, personality types + can build advocacy
  • 5+ years of Executive Assistance Experience
  • 5+ years of operating experience in a fast-paced work environment
  • Fosters and shapes cultural growth of a team environment
  • Bachelor’s degree required

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