Administrative Coordinator – Entry Level at Amobee

Remote | Entry-level
Amobee

Title: Administrative Coordinator – Entry Level

  • Temporary
  • Location: Los Angeles, California or Remote, USA
    • Position is open to remote candidates.
  • LOS ANGELES / HUMAN RESOURCES – OPERATIONS / CONTRACT

Amobee is looking for a motivated individual who will get excited about helping us make a difference in our company by setting up and growing our new Employee Resource Group (ERG) programs!

The ERG specialist will help coordinate various administrative and organizational aspects for our 8 ERGs and will also have the opportunity to have high interaction with employees of varying management levels and divisions.

This is a great opportunity for someone who wants to help build a new D&I initiative from the ground up!

Responsibilities

  • Records meeting minutes
  • Communicates next steps and follow up items back to each group
  • Organizes and manages the historical backlog of meeting notes
  • Organizes a folder of all event documentation, fliers, notes, etc. for the ERG
  • Maintains and updates the active ERG Membership List
  • Regularly updates each ERG’s Budget Tracker for accuracy
  • Ensures the ERG’s Intranet page is maintained with the most updated information
  • Assists with Diversity and Inclusion (DNI) Town Hall activities, including slide deck design, creation, and completion of final presentation
  • Plans regular meetings with ERG Leaders to ensure alignment of activities, communication, and budget and updates documentation and systems accordingly
  • Monitors ERG Slack channels to track action items and follow-ups for leadership Culture Calendar
  • Partner with various stakeholders and Internal Comms to capture key holidays and culture events and outline comms needs for each ERG

Qualifications

  • You are a great listener who can keep track of meeting agenda items
  • You are a compassionate individual who has an easy time reading the room and making judgements on meeting flow and next steps
  • Demonstrated experience producing and maintaining collaborative platforms for large organizations
  • Superb communicator: You are a good writer, storyteller, and can present ideas and strategies succinctly and clearly
  • Experience with Google Drive suite to create agenda documents, storage folders and meeting decks

Preferred Qualifications

  • Experience using platforms like Confluence
  • Prior experience in ERG and D&I type work, as in school clubs, D&I groups, etc.
  • Light Project Manager Experience: You’re highly organized, plan for the future, meet deadlines, and successfully guide projects from conception to completion
  • Powerpoint & Design skills for presentations

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