Program Coordinator

Title: Program Coordinator 1/2 (120071)

Salary

$38.51 - $44.04 Hourly

Location 

Juneau, AK

Job Type

Full Time

Remote Employment

Flexible/Hybrid

Job Number

54457

Department

Public Safety

Division

Council on Domestic Violence & Sexual Assault

Division

Integrated Victim Assistance

Position Open To

Alaska Residents Only

Bargaining Unit

General Government

Range

18/20

Job Description:

WHAT YOU WILL BE DOING:

This position works directly with community-based subgrantees to ensure all state and federal regulations are being followed, offering technical assistance on their grants administration practices, and ensuring grant compliance by conducting site visits, desk reviews, and everyday correspondence. 

This position also manages federal grants, submitting reports and applications and ensure the Council on Domestic Violence and Sexual Assault, (CDVSA) is in compliance with award conditions as the State Administrative Agency of such grants. Additionally, this position works as part of a team for organizing and orchestrating statewide trainings and conferences, as well as developing educational tools and materials for use in disseminating information to subgrantees on best practices and processes of grant administration.

OUR ORGANIZATION, MISSION, AND CULTURE: 
CDVSA's purpose is to empower Alaska communities to create a future free of domestic and sexual violence.  Additionally, CDVSA has built a comprehensive, interconnected system of services accessible to all Alaskans that promotes safety and decreases domestic and sexual violence, working toward an Alaska free of domestic and sexual violence.   
The mission of the Council on Domestic Violence and Sexual Assault, located within the Department of Public Safety, is to promote the prevention of domestic violence and sexual assault through a statewide system of support, safety, intervention, education, and accountability and healing for those who cause harm.

CDVSA's core values are excellence, passion, receptivity, and collaboration.

THE BENEFITS OF JOINING OUR TEAM:

CDVSA is a small, dynamic team of eleven (11) staff plus an 11-member board of directors.  The staff works both as a team, as well as independently to guarantee coordinated and collective outcomes.  The CDVSA team provides funding, support, training, and technical assistance to 26 community-based non-profit agencies all working to end domestic, sexual, and other violence in Alaska.  Because Alaska ranks number one in intimate partner and interpersonal violence across the country, the work CDVSA does is critically important to improving the health, well-being, safety, and growth of all Alaskans.  

Working at CDVSA requires compassion for those we serve and passion for the mission, including an overriding desire to end domestic and sexual violence in Alaska.

This position is a flexibly staffed position which provides the opportunity for a PC1 to promote to a higher level PC2 position upon successful completion and certification of our required training objectives and meeting the minimum qualifications for the PC2 position

THE WORKING CONDITIONS YOU CAN EXPECT:

CDVSA is located in beautiful downtown Juneau, Alaska, with easy access to restaurants, shopping, a grocery store, and the waterfront boardwalk. CDVSA is located in the Community Building, a secure building at the intersection of Third and Main Street.  The offices are open and welcoming, with space for team interactions, as well as individual space for independent work. The work environment is friendly, supportive, team-oriented, and focused on accomplishing the important work of CDVSA.
Work schedules are flexible as long as they fall within the State of Alaska business hours.  Additionally, CDVSA provides the opportunity, depending on the needs of the office, and the suitability of position and staff, for team members to request a hybrid work schedule combining in-office and up to 2-days of telework per week.  
Weekly staff meetings are held to promote communication, collaboration, and camaraderie, as well as to coordinate staff activities and share vital information.

WHAT WE ARE LOOKING FOR:

CDVSA is looking for applicants who are self-motivated, critical thinkers, and inquisitive about their work. This position will require expertise in the dynamics and understanding of intimate and interpersonal violence.  Competencies are needed in the following functional areas:

Minimum Qualifications:

Any combination of education and/or experience that provides the applicant with competencies in 

• Compliance:  Knowledge of procedures for assessing, evaluating, and monitoring programs or projects for compliance with State and federal laws, regulations, and guidance.
• Grants Management: Knowledge of requirements, practices, and procedures for soliciting, receiving, reviewing, and processing proposals, and awarding and administering grants and agreements.
• Program Oversight: Plans, coordinates, and monitors programs to ensure that federal, state, and/or local government program requirements and plans are met, providing professional consultation on the specialized services of the program or associated project(s). 
• Education and Training: Knowledge of teaching, training, research, making presentations, lecturing, testing, and other instructional methods.
• Oral and Written Communication: Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriately.

The Department of Public Safety strives to preserve the peace, enforce the law, prevent and detect crime, and protect life and property.  All positions support or carry out the Department's mission. If our mission interests you and this position embodies your strengths, please consider joining our team.

 

Minimum Qualifications

PROGRAM COORDINATOR 1:

Any combination of education and/or experience that provides the applicant with competencies in

• Analytical Thinking/Problem Solving: uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one’s knowledge and experience base and calling on other references and resources as necessary.

• Compliance: Knowledge of procedures for assessing, evaluating, and monitoring programs or projects for compliance with Federal laws, regulations, and guidance.

• Decision Making: Makes sound, well-informed, and objective decisions; perceives the impact and implications of decisions; commits to action, even in uncertain situations, to accomplish organizational goals; causes change.

• Planning and Evaluating: Organizes work, sets priorities, and determines resource requirements; determines short- or long-term goals and strategies to achieve them; coordinates with other organizations or parts of the organization to accomplish goals; monitors progress and evaluates outcomes.

Equivalent to those typically gained by:

Training from an accredited college or university in any field and/or progressively responsible experience assisting with planning, coordinating, and implementing administrative controls, work processes, and/or procedures for a program, project, business, or organization.
PROGRAM COORDINATOR 2:

Any combination of education and/or experience that provides the applicant with competencies in

• Analytical Thinking/Problem Solving: uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one’s knowledge and experience base and calling on other references and resources as necessary.

• Compliance: Knowledge of procedures for assessing, evaluating, and monitoring programs or projects for compliance with Federal laws, regulations, and guidance.

• Decision Making: Makes sound, well-informed, and objective decisions; perceives the impact and implications of decisions; commits to action, even in uncertain situations, to accomplish organizational goals; causes change.

• Planning and Evaluating: Organizes work, sets priorities, and determines resource requirements; determines short- or long-term goals and strategies to achieve them; coordinates with other organizations or parts of the organization to accomplish goals; monitors progress and evaluates outcomes.

• Organizational Awareness: Knows the organization's mission and functions, and how its social, political, and technological systems work and operates effectively within them; this includes the programs, policies, procedures, rules, and regulations of the organization.

Equivalent to those typically gained by:

Training from an accredited college or university in any field and/or progressively responsible professional experience developing, planning, coordinating, and implementing a program, project, business, organization, or major components of a program, including having administrative authority over the program/project funding, staff, and/or overall operations.

Special Note:

“Competencies” means a combination of interrelated knowledge, skills, abilities, and behaviors that enable a person to act effectively in a job or situation. 

“Typically gained by” means the prevalent, usual method of gaining the competencies expected for entry into the job. 

“Training” and “education” are synonyms for the process of acquiring knowledge and skills through instruction. It includes instruction through formal and informal methods (such as classroom, on-line, self-study, and on-the-job), from accredited and unaccredited sources, and long-duration (such as a post-secondary degree) and short-duration (such as a seminar) programs. 

“Professional experience” means work that is creative, analytical, evaluative, and interpretive; requires a range and depth of specialized knowledge of the profession's principles, concepts, theories, and practices; and is performed with the power or right to decide or act according to one's own judgment. 

“Progressively responsible” means indicating growth and/or advancement in complexity, difficulty, or level of responsibility.

Additional Required Information

COVER LETTER

A cover letter is NOT required for this position. Your complete application will be used to determine which applicants will advance to the interview phase of the recruitment and selection process.

AT TIME OF INTERVIEW:

• Copies of your last two (2) performance evaluations.
• List of three recent professional references, two of which must be from a current or former supervisor. Current telephone and email contact information for each reference is required

FLEXIBLY STAFFED - Combined posting (I/II)

This position is flexibly staffed. This vacancy may be filled at either the 1 or 2 level, depending on the applicant's training and/or experience. The full range of salaries is listed above. Starting salary will be determined by the level the position is hired at. If filled at level 1, promotion to level 2 will occur upon successful completion of the probationary period and required training, as well as the applicant meeting the minimum qualifications of the higher job class.

SPECIAL NOTE:

• This position will be required to use the CDVSA Grants Management financial system (Grant Vantage).  This position will be required to complete the online federal DOJ Financial Grants Management training to become proficient in the federal financial policies, procedures, and practices necessary to manage CDVSA's federal formula grant awards.

  This position will require in-state travel to monitor and manage subgrantee compliance with state/federal policies and procedures and may have opportunities for out-of-state travel for applicable training and national conferences related to best practices for programs, policies, and practices focused on the theories and principles of domestic and sexual violence

BACKGROUND CHECK

This position requires the incumbent to submit to a fingerprint based criminal history background check.  Due to the sensitive nature of this position, and required access to APSIN, an applicant with criminal convictions will not move forward in the selection process.

CONFIDENTIALITY AGREEMENT
The successful candidate will be required to read, understand, and agree to via signature, an agreement of confidentiality concerning the work commonly encountered within the Department of Public Safety to qualify for this position.

EDUCATION 

To verify education is being used to meet and/or support the required minimum qualifications/competencies, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications/competencies for a position and are required with each application. (Unofficial is okay; please ensure the institution/URL name is listed on the transcripts). Transcripts can be attached at the time of application or provided at the time of interview; if not, transcripts will be required before employment.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION

Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying.

WORK EXPERIENCE

Applications will be reviewed to determine if minimum qualifications are met.   Therefore, all work experiences the applicant is using to meet minimum qualifications for this position must be documented in the application package.  Please include the employer’s name, your job title, dates of employment, and whether the employment was full or part-time.  Applicants who submit packages that do not provide sufficient information to demonstrate minimum qualifications are met may not advance in the selection process.