Specialist, Grants Operation

Title: Specialist, Grants Operation (PT)

Location: West Windsor and Trenton, NJ, United States

Job Description:

Salary

$23.00 - $25.00 Hourly

Location 

West Windsor and Trenton, NJ

Job Type

Part-Time

Job Number

202600025

Division

Academic Affairs

 

JOB SUMMARY AND DUTIES

If you're exploring new career opportunities or seeking a dynamic and supportive work environment, consider Mercer County Community College (MCCC). As a publicly supported institution committed to open access and student success, MCCC strives to attract, retain, and support a highly skilled and diverse workforce—our most valuable asset.

At Mercer, campus culture and belonging are celebrated, and our sense of community is deeply rooted in both our mission and daily practices. With two distinct campuses—the James Kerney Campus in the heart of Trenton and our expansive 292-acre West Windsor Campus just six miles away—MCCC offers the benefits of a robust institution with the close-knit feel of a true community.

In addition to meaningful work and a supportive culture, employees enjoy a comprehensive benefits package that includes credit course tuition waivers for themselves, their spouses, and dependents—making higher education more accessible for the whole family. With 69 degree programs and 35 credit certificate options, there are countless ways to grow with us—both personally and professionally.

JOB DUTIES
Provide administrative and operational support for the Carl D. Perkins Career and Technical Education Act (CTE) grant across multiple academic programs by assisting with procurement, documentation, and recordkeeping in alignment with grant requirements.

ESSENTIAL DUTIES AND RESPONSIBILITIES
Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics.  This list of tasks is illustrative ONLY and is not a comprehensive listing of all functions and tasks performed by positions in this class.  It does not imply that all positions within the class perform all of the duties listed, nor does it necessarily list all possible duties that may be assigned. 

• Assist with processing Perkins’s grant requisitions in the Ellucian Colleague system
• Coordinate and implement unified compliance procedures and practices for all academic departments receiving Perkins for Federal Dollars.
• Support coordination of approved purchases in collaboration with the Grants Office
• Communicate with faculty, staff, and vendors to facilitate order placement and resolve routine issues
• Track orders and confirm delivery of goods/services with appropriate departments
• Collect and submit invoices to Accounts Payable, ensuring required documentation is included
• Maintain organized and accurate records to support grant compliance and audit readiness
• Assist with Perkins inventory tracking as needed
• Perform other related duties as assigned

SUPERVISORY RESPONSIBILITIES
N/A

WORKING CONDITIONS

• This is a part-time position, expected to work up to 24 hours per week.
• This position is contingent upon grant funds.
• Work schedule may vary depending on program needs.
• Please note that assigned tasks and responsibilities span both campuses for all MCCC positions.

ADA AND OTHER REQUIREMENTS 

• Positions in this class typically require the ability to use a key board, hearing, seeing and repetitive motions.
• Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

 

REQUIRED QUALIFICATIONS, KNOWLEDGE, SKILLS & ABILITIES

KNOWLEDGE, SKILLS & ABILITIES

• Strong attention to detail with a focus on accuracy and compliance
• Effective written and verbal communication skills
• Strong organizational and time management skills with the ability to manage multiple priorities
• Ability to collaborate effectively with cross-functional teams, including faculty, staff, and external vendors
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and ability to learn institutional systems (e.g., Ellucian Colleague)
• Strong customer service orientation with a proactive and solutions-focused approach
• Ability to work independently and as part of a team in a fast-paced environment
• Persistence and professionalism in follow-up with diverse stakeholders.

REQUIRED QUALIFICATIONS

• Associate’s degree or equivalent combination of education and administrative experience.
• A minimum of two (2) years of relevant work experience.
• Exceptional attention to detail with proven ability to maintain accurate records for compliance and audit purposes.
• Strong organizational and time-management skills, with the ability to manage multiple transactions at various stages.
• Proficiency in M.S. Office Suite (Excel, Word, PowerPoint etc.) and ability to learn and effectively utilize new systems and technology.

 

PREFERRED QUALIFICATIONS, KNOWLEDGE, SKILLS & ABILITIES

 

• Bachelor's degree from an accredited institution in a related field
• Demonstrated experience in purchasing, grants administration, accounting support, or higher-education administration
• Experience with federal or state grant management, particularly Perkins or other CTE funding
•  Mastery of M.S. Word suite (excel, word, PowerPoint etc.) and ability to learn and apply the use of technology

 

CORE COMPETENCIES

Adaptability: Maintaining effectiveness when experiencing major changes in work tasks or the work environment; adjusting effectively to work within new work structures, processes, requirements, or cultures.

Building Trust: Interacting with others in a way that gives them confidence in one’s intentions and those of the organization.

Customer Focus: Making customers and their needs a primary focus of one’s actions; developing and sustaining productive customer relationships.

Decision Making: Identifying and understanding issues, problems, and opportunities; comparing data from different sources to draw conclusions; using effective approaches for choosing a course of action or developing appropriate solutions; taking action that is consistent with available facts, constraints, and probable consequences.

Communication: Clearly conveying information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the message.


Mercer County Community College does not discriminate on the basis of race, color, national origin, sex, marital status, religion, age, disability, handicap or other legally protected status in its provision of employment, education, and activities, or other services. Mercer County Community College is an EEO/AAP Employer/Protected Veteran/Disabled.

Disclaimer: This job description outlines the general nature and key features performed by various positions that share the same job classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and qualifications required of all employees assigned to the job. Nothing in this job description restricts management’s right to assign or re-assign duties to this job at any time due to reasonable accommodations or other business reasons.