Special Education Individualized Education Program Case Manager

Title: Special Education IEP Case Manager

Location: Oakland United States

Job Description:

Position Summary

Our IEP Case Managers play a key role in bringing to life the academic and cultural visions of our schools by ensuring the effective development and implementation of Individualized Education Plans (IEPs). This includes leading IEP processes, conducting academic testing for initial and eligibility evaluations, managing a student caseload, ongoing data analysis, and strong collaboration to help all students learn and grow. Our IEP Case Managers work closely with the school’s Leadership Team and relevant instructional staff to ensure students are learning and growing, and their IEPs are effectively supported. This role involves being approachable and providing ongoing feedback to continuously improve special education processes and practices.

This is a temporary, one year position.

Preferred Qualifications 

Experience:

• Experience in special education case management (2+ years), conducting academic evaluations, or special education coordination, particularly with students from similar demographics to our KIPP Public Schools Northern California student community.

• Experience working with SEIS for IEP management

Education:

• Hold a B.A/B.S degree from a regionally accredited institution.

• Hold a valid teaching credential in Special Education.

Knowledge/skills required:

• Commitment to KIPP mission and vision and to being an anti-racist educator.

• Belief that all students can achieve at the highest academic levels.

• Possess strong content area knowledge, especially in academic assessment and special education law.

• Strong skills building relationships with students, families, and communities via multiple modalities (in person, phone, email. zoom).

• Excellent communication skills with students, families, and colleagues.

• Proficient knowledge of Google Suite applications (Google Classroom, Hangout, Docs, Sheets, Slides, etc.).

• Ability to learn and utilize instructional technology to support virtual meetings and data collection (i.e. Zoom, Nearpod) as needed

Essential Functions and Responsibilities

• Lead and manage the development, proposal, and implementation of eligible students’ Individualized Education Plans (IEP) in accordance with state and federal law.

• Manage a caseload of 60-70 students across Tk-12, ensuring all IEP processes and deadlines are met.

• Conduct comprehensive academic testing and evaluations for initial eligibility and re-evaluation purposes, analyzing results to inform IEP development.

• Collaborate with key stakeholders, including general education teachers and families, to develop measurable annual goals in students’ areas of need including academic, behavior, and social emotional.

• Collect and analyze data regularly to monitor student progress towards IEP goals, report student progress to families, and to inform future planning.

• Consult with service providers and general education colleagues to support the accommodation, differentiation, and modification of student learning and materials to best meet the students’ needs as outlined in their IEPs.

• Communicate effectively with staff, students, families, and other key stakeholders to ensure strong partnerships and thorough implementation of students’ individualized education plans (IEP).

• Facilitate and lead IEP meetings as either LEA Admin designee or Education Specialist, ensuring all relevant stakeholders are engaged and processes comply with legal requirements.

• Attend and engage in regular professional development and communities of practice to continue learning and growing as an educator.

• Update and maintain students’ special education records, both digital and physical, including IEP documents, progress reports, evaluations, parent signature pages, and other relevant documentation.

Physical, Mental and Environmental Demands

Physical: Ability to navigate office and school campuses, and hold meetings in different spaces. Traditionally, much of the day involves sitting. Ability to access and utilize technology. Occasional lifting/carrying of equipment 1-20 lbs. Physical agility to move self in various positions in order to execute duties effectively, which may include kneeling, walking, pushing/pulling, squatting, twisting, turning, bending, stooping and reaching overhead

Mental: Stress of deadlines and normal work standards, ability to analyze problems and generate alternatives, work with interruptions, concentrate for long periods of time, read, calculate, perform routine math problems, memorize and recall objects and people.

Environmental: Office and/or school environment subject to constant interruptions and distractions. Frequent school environment and travel, up to 40% travel across region. KIPP adheres to health and safety guidelines as outlined by the CDC, CDE, and public health agencies’ recommendations.

Classification

This is a full-time, exempt, one year term limited position based on a full year calendar cycle, based out of our Regional Support Office with frequent travel to schools and districts.

This is a hybrid role: four days per week will be spent on site, and one day may be remote. 

Must possess a valid California driver’s license and have access to a reliable vehicle for work-related travel.

About KIPP Public Schools Northern California

We are a thriving nonprofit network of 23 free, public charter schools open to all students. At KIPP, we believe all children should grow up free to create the future they want for themselves and that schools can and should be a critical factor in making that vision a reality. Together with families and communities, we create joyful, academically excellent schools that prepare students with the skills and confidence to pursue the paths they choose—college, career, and beyond—so they can lead fulfilling lives and build a more just world. 

Our student community consists of nearly 7,000 elementary, middle, and high school students in East Palo Alto, Oakland, San Francisco, San Lorenzo, San José, Redwood City, and Stockton. 81% qualify for free or reduced price lunch, 34% are multilingual learners, and 12% have special needs. We strive to cultivate a representative team of teachers and leaders that reflect our students’ diversity.

Compensation

KIPP Northern California is dedicated to you and your family's well-being! We offer a competitive salary as well as a comprehensive benefits package including medical, dental, vision, and transportation benefits.

We benchmark annually against comparably-sized non-profit organizations in the regions where we operate, to offer competitive salaries. The salary range for this position is between $83,000 and $102,000. Most candidates would be compensated at $89,000.