Senior Events Coordinator

Title : Senior Events Coordinator

Location: Tucson United States

Job Description:

Sr. Events Coordinator Posting Number req26000 Department Enrollment Marketing Department Website Link https://enrollmentmanagement.arizona.edu/ Location Tucson Campus Address Tucson, AZ USA Position Highlights As part of the Enrollment Marketing, Communication & Events (EMCE) team within Enrollment Management (EM) at the University of Arizona, the Sr. Events Coordinator (Conference and Events Planner II) contributes to the planning and execution of enrollment-related events. Reporting to the Assistant Director, Enrollment Events, this position helps design meaningful experiences for prospective and admitted students, as well as other signature recruitment events. Highly organized and forward-thinking, the person in this position will collaborate with partners across campus as well as the EMCE team.

This position will allow for flexible/hybrid work arrangements. Some duties can be performed remotely, but others will require an in-person presence on the Tucson, Arizona campus.

Visa sponsorship is not available for this position.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Duties & Responsibilities

Plans, coordinates, and executes signature enrollment events for prospective and admitted students including Campus Preview Days, Admitted Student Days, virtual events, Counselor Fly-Ins, and similar activities under the direction of the Assistant Director, Enrollment Events.

Coordinates and performs a variety of duties which may include vendor selection and management, event registration and communications, schedules and timelines, guest arrangements such travel and accommodations, venue set up and tear down, catering, audio/visual services, and invoices.

Collaborates closely with campus partners involved with enrollment events including campus venues, academic partners, student groups, and more. Supports recruitment efforts across the Enrollment Management division, as needed.

Supervises day-to-day tasks of student event workers. Assist with managing and organizing event supply inventory with support from student workers.

Assist with event reporting and basic budget tracking. Provide input and recommendations for future event enhancements and refinements. Maintains best-practice knowledge of enrollment event strategy within the higher ed industry.

Physical and Environmental Requirements

• Ability to lift/move/transport up to 25lbs.

Knowledge, Skills & Abilities

Ability to:

• Offer a warm, friendly experience for event guests.
• Work with a wide variety of internal and external audiences.
• Plan ahead for various scenarios.
• Think strategically and problem-solve confidently in demanding situations.
• Work on and deliver multiple projects simultaneously.
• Provide close attention to detail.
• Manage and reconcile budgets.
• Meet targets and deadlines.

Knowledge of:

• Event planning.
• Enrollment event strategies and best practices.
• Data and analytics.
• Higher education industry.
• Admissions and recruitment practices in higher education.
• Familiarity with the University of Arizona and its organization, mission, commitments, structures, policies, practices, and student information databases.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

Minimum Qualifications

• Bachelor's degree in AND three years of related work experience OR
• Equivalent combination of education and work experience.

Preferred Qualifications

• Experience in higher education, including experience working within fast-paced various and challenging working and learning environments.

FLSA Non-Exempt Full Time/Part Time Full Time Number of Hours Worked per Week 40 Job FTE 1.0 Work Calendar Fiscal Job Category University Operations Benefits Eligible Yes - Full Benefits Rate of Pay $25.50 - $31.88 Compensation Type hourly rate Grade 7 Compensation Guidance The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.