Senior Coordinator, Bids and Proposals

Senior Coordinator, Bids & Proposals

locations

Remote - NY

time type

Full time

job requisition id

Req_12644

The Senior Bids and Proposals Coordinator supports the Bids & Proposals team by leading the research and tracking of bidding opportunities and by maintaining internal records and databases critical to the content and management of bid-related activity.

They will execute and coordinate the completion of bid related documentation, and are responsible for the logistics of submitting and delivering proposals on behalf of the sales organization at Amplify Education. 

Essential Responsibilities:

• Proactively monitor and track relevant bid opportunities via shared inboxes and active searching through procurement sites and portals

• Update and maintain the tracking of ongoing bids and project status and details within internal systems (Google Sheets and Smartsheet)

• Review and summarize bid request documents (RFPs, RFQs, etc.) to share pertinent information with the wider team

• Support Bids & Proposal Managers with finding appropriate boilerplate language and adding to draft documents 

• Coordinate schedules and approvals for actions supporting bid opportunities 

• Maintain open communication with project leaders and stakeholders by sending reminders and sharing updates as needed  

• Maintain shared documentation to utilize in the completion of forms and submission sites 

• Regularly update shared project checklists and trackers to ensure internal visibility and adherence to deadlines

• Manage the printing, shipping, and delivery process for bids with the support of Brooklyn-based employees, print vendors, and courier services

• Use problem-solving skills to diagnose, troubleshoot, and resolve issues in order to ensure the timely completion of bids

• Interpret RFP language and translate it into actionable internal tasks

 

Required Qualifications:

• BA/BS Degree

• 5+ years of work experience in a corporate environment

• Problem-solving skills and detail orientation

• Technical savvy and experience with Google Workspace, Microsoft Office, Smartsheet and Adobe Software

• Strong verbal and written communication skills

• Experience in proofreading, editing, and assembling lengthy documents

• Strong organizational skills with the ability to manage multiple concurrent opportunities with competing deadlines

• Experience working cross-functionally with internal company stakeholders to support the ongoing maintenance of information databases 

• Exhibit high attention to detail and the ability to spot inconsistencies across long-form documents

Preferred Qualifications:

• Experience working in K-12 education or education tech industries

• Previous experience related to project management and/or bids, proposals, and solicitations

• Familiarity with procurement portals and electronic submission platforms

• Ability to work within structured processes and workflows, naming conventions, and document governance systems

• Reside in the Brooklyn-based area

What we offer:

Salary is only one component of the Amplify Total Rewards package, which includes a 401(k) plan, competitive health insurance and mental health options, basic life insurance, paid time off, parental leave, and access to best-in-class development programs. The gross salary range for this role is $65,000 - $75,000. This role is eligible to earn an annual discretionary bonus that rewards individual and company performance.