Program Coordinator I

Title: Program Coordinator I 
Location: New Brunswick United States

Job Description:

DepartmentSociology

Overview

The School of Arts and Sciences (SAS) is the largest academic unit at Rutgers University and the center of the undergraduate experience on the Rutgers–New Brunswick campus and is comprised of 41 academic departments spanning the liberal arts.

SAS offers more than 100 majors and minors across the life sciences, humanities, social and behavioral sciences, and mathematical and physical sciences with research centers and institutes across the school. With a diverse student body of more than 20,000 students, SAS has a membership of over 1,700 faculty members, more than 500 administrative staff, and 200,000 living alumni.
 

SAS delivers a wide array of services in support of the teaching, research, and the mission and goals of Rutgers University.

“Located in New Jersey, Rutgers University is a premiere, Research 1, public land grant institution that reflects the broad spectrum of backgrounds in the state. The School of Arts and Sciences, the largest and most comprehensive school at Rutgers University, is especially interested in candidates who can advance the goals and values expressed in the ”https://sas.rutgers.edu/strategic-plan-2024-2029">SAS Strategic Plan. Applicants are encouraged to include in their cover letter information about how they will further our mission of excellence."

Posting Summary

Rutgers, The State University of New Jersey is seeking a Program Coordinator I for the School of Arts and Sciences. The Program Coordinator I provides program oversight primarily, but not exclusively, to the SAS – Sociology Graduate Program by coordinating the administration of programs, projects, departmental operations, and/or processes, and management of the preparation and control of records, statistics, reports and documents. The Program Coordinator I prioritizes work, resolves routine conflicts and issues, and prepares and implements administrative guidelines and procedures for the program. The administrative support and supervision includes course scheduling and human resources/academic personnel related processes and transactions.


Among the key duties of this position are the following:

• Schedules appointments and arranges and coordinates logistics for events and meetings.
• Creates and disseminates departmental communications, informational and marketing materials, and manages departmental listservs and databases.
• Provides office administrative support to the Senior Department Administrator and Graduate Director.
• Processes various administrative documents and data.
• Completes other work consistent with a broad understanding of the mission, vision, role, and goals of the administrative, academic, or research unit, and the tasks and responsibilities of the Program Coordinator I in the achievement of unit goals.
• Assists in basic unit supporting research activities, performs some fiscal support functions, and/or serves as liaison within and outside unit.
• Works independently with minimal supervision, within established work parameters, with few direct instructions.
• Carries out routine and non-routine tasks with occasional review of work outputs by supervisor.
• Performs professional work that requires knowledge of general administrative/office management principles and practices and a good understanding, use, and application of concepts, theories, principles, practices, terminology, and applied bases of departmental administration.
• Participates in cross-training in key duties of the Sociology and Criminal Justice Undergraduate Programs so as to ensure effective coordination across programs and smooth department operation.

FLSANonexempt

Grade04

Salary Details

Minimum Salary59893.480

Mid Range Salary73909.480

Maximum Salary87925.480

Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position StatusFull Time

Working Hours

Standard Hours37.50

Daily Work ShiftDay

Work Arrangement

Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement.

Qualifications

Minimum Education and Experience

• Bachelor’s degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, facilitation, bookkeeping and/or report writing.
• A minimum of two years of relevant experience in a program coordination or administrative function, good communication skills, and computer literacy.

Certifications/Licenses

Required Knowledge, Skills, and Abilities

• Demonstrated ability to maintain a professional and welcoming demeanor to all colleagues, students, visitors and guests.
• Good communication and organizational skills.
• Computer literacy including Microsoft Office Suite and Adobe Acrobat.
• Ability to work independently and multitask.

Preferred Qualifications

• Website content management software. Understanding and application of University policies including but not limited to Procurement, and Travel and Expense Reimbursement. Familiarity with Rutgers systems including but not limited to HCM, Procurement, Degree Navigator, CSS, CourseAtlas, Salesforce, Grad Portal, Graduate Student Tracking and visa requests.

Equipment Utilized

• PC/Mac, Printer/Copier, CANVAS, SAS faculty appointment request systems, SciQuest, Oracle Cloud based applications, Microsoft Office programs (Word, Excel, PowerPoint, etc.).