Post Award Grant Manager

Title: Post Award Grant Manager

Location: New Haven, CT

Job Description:

Remote

time type

Full time

job requisition id

132313WD

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Overview

This position will support the Department of Pediatrics and oversees a team of Portfolio and Grant Analysts who provide comprehensive grants management support, including post-award administration, reporting, and performance metrics.

 

The Post Award Manager delivers expert analytical and financial guidance to faculty and staff to optimize Principal Investigators’ use of research funds while mitigating compliance risks across an assigned portfolio of awards.

 

On a day-to-day basis, the Manager maintains a small portfolio and serves as a backup to direct reports as needed. Responsibilities include training and onboarding new staff; monitoring reporting dashboards to ensure all reporting requirements are met; attending portfolio meetings with faculty to address outstanding questions; sending follow-up communications to confirm action items; ensuring timely resolution of those action items; and partnering with the Director and Associate Director on budgeting, quarterly reporting, and year-end processes to ensure accuracy and timeliness.

Required Skills and Abilities

1. Proven experience as an accountant, grant administrator or as a financial professional. Well-developed analytical and problem-solving skills. Ability to compile, analyze, and explain data accurately and to analyze and resolve complex issues with sound judgment. Proactive, resourceful strategic thinker with ability to manage multiple projects on deadline in a fast-paced environment. 
2. Demonstrated superior customer service orientation and skills; ability to proactively engage clients. 
3. Strong proficiency in MS Excel and database query tools; well-developed skill in query tools and database reporting. Strong aptitude with systems and attention to detail. 
4. Superior interpersonal skills, oral and written communication, presentation, and organizational skills. 
5. Proven supervisory ability: managing performance & holding team accountable for achievement of established client satisfaction levels, influencing change through modeling, impacting team morale and sense of belonging/participation, coaching team to high performance, continuous improvement and error-free work, and generating team cooperation/collaboration.

Preferred Skills and Abilities

Prior experience with Grants & Contract Administration from pre-award to post-award. Experience with Workday Financials and the Yale Budgeting Tool (YBT).

Principal Responsibilities

 

1.  Develop, recommend and implement policies and procedures related to grant management in compliance with all University, NIH and federal and agency guidelines.  Participate in the implementation of new or revised University financial policies and procedures. 2.  Provide detailed financial reports to Department leadership, PIs and grant agencies, as needed.  Work with appropriate resources (OSP and other centralized University offices) to improve financial reporting for faculty.  Provide grant consultation to faculty to ensure consistent fiscal responsibility within each organizational unit.  Meet regularly with Sr. Ops Manager to update and apprise of ongoing issues. 3.  Manage a team of Portfolio Analysts including hiring, training and performance management.  Develop resource allocation metrics and cross coverage plans.  Monitor ongoing performance and use of resources to minimize duplication of effort. 4.  Review, recommend and implement standardized budget and financial management processes in order to achieve simplicity, speed and quality for Department. 5.  Develops and maintains knowledge of University finance and budgeting processes and applicable federal, state and university policies and procedures, and the activities of a designated portfolio to ensure effective budget control and financial management. 6.  Provide faculty with budgetary financial guidance concerning the availability of funding for recruitment, appointments and reappointments, as well as for decisions on layoffs. 7.  Manage and monitor all related compliance issues including effort reporting, certifications, labor and non-labor cost transfers, University audits and reviews. 8.  Direct and implement solutions to problems that are routine to complex in nature and establish and implement consistent university-wide policies for department post award administration. 9.  Provide training to faculty and staff related to the grant management function.  Provide training and professional development opportunities to staff. 10. Serve as backup to Post Award staff. 11. May perform other duties, activities, or projects as assigned. Required Education and Experience Bachelor’s Degree and five years of related work experience or an equivalent combination of education and experience.

 

Job Category

Manager

 

Bargaining Unit

NON

 

Compensation Grade

Administration & Operations

 

Compensation Grade Profile

Manager; Program Leader (M5)

 

Salary Range

$68,000.00 - $120,500.00

 

Time Type

Full time

 

Duration Type

Staff

 

Work Model

Remote

 

Background Check Requirements

 

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

 

Health Requirements

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

Posting Disclaimer

 

Salary offers are determined by a candidate’s qualifications, experience, skills, and education in relation to the position requirements, along with the role’s grade profile and current internal and external market conditions.

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through  their hiring department.

The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

 

Note

 

Yale University is a tobacco-free campus.