Post Award Associate - Subawards

Title: Post Award Associate - Subawards

Location: Blacksburg, Virginia - Blacksburg Virginia

Department: Sponsored Programs

Job Description:

Reporting to the Post Award Team Lead in the Office of Sponsored Programs (OSP) at Virginia Tech, the Post Award Associate will be responsible for receipt and payment processing of subaward invoices received in OSP within 30 days of receipt. The position will work closely with University faculty, Departments and Post Award Associates to ensure timely payment of invoices. The position reviews invoices for acceptability against terms of award, secures principal investigator approval, processes payment using Hokiemart procurement system, loads completed package to the Award Management System and sends the invoice to the controller’s office for payment processing. Tracking and follow-up of pending approvals is required to ensure prompt pay requirements. Final invoice process requirements include verifying proper closeout documents are received and applied to the Award Management System as well as principal investigator acknowledgement of all work complete prior to final payment processing. Once final invoice is processed if there is an open encumbrance, the position will submit paperwork to have the encumbrance released and make sure the subaward is closed in the Subaward Database.

Required Qualifications

- Experience with bookkeeping, accounting practices, and/or budgeting.
- Demonstrated experience and/or education with emphasis on accounting, finance, or government/business regulations and accounting practices.
- Proficient with general office software, such as word processing, spreadsheets, and email platforms, as well as document management tools.
- Highly organized with the ability to manage and track multiple tasks simultaneously.
- Ability to communicate effectively.

Preferred Qualifications

- Demonstrated experience with federal and non-federal grants and/or contracts.
- Experience working with large enterprise financial and/or purchasing systems.

Pay Band

4

Overtime Status

Exempt: Not eligible for overtime

Appointment Type

Regular

Salary Information

$55,000-$67,000

Hours per week

40 hrs per week

Additional Information

Position is hybrid with a weekly on-campus presence, and will require the completion of a telework agreement in accordance with Policy 4325, Alternative Work Site and Telework Policy. The hybrid work schedule will be confirmed following an on-site training period.