Permit Coordinator

Job Title: Remote Permit Coordinator

Location: Austin, Texas, USA 

Category; Transmission, Distribution, & Power

25 USD - 26 USD/hour

Job Description

The Permit Coordinator manages the full lifecycle of permit applications for utility-related projects, ensuring all submissions meet regulatory requirements and project timelines. This role coordinates closely with internal teams and external agencies, maintains accurate documentation, and supports inspections to keep projects compliant and on schedule.

About The Company

This is a leading engineering, consulting, and infrastructure company that partners with clients across the power, energy, and utility sectors to deliver projects that strengthen and modernize critical systems nationwide.

Responsibilities

• Prepare, organize, and submit permit applications to the appropriate authorities for roadway, highway, and utilities projects.
• Coordinate permit-related activities with internal teams such as design, engineering, and project management to ensure all technical and administrative requirements are met.
• Collaborate with external stakeholders, including government agencies and regulatory bodies, to obtain necessary approvals and resolve permit-related issues.
• Maintain accurate, up-to-date records of all permits, licenses, and associated documentation in an organized and accessible manner.
• Review all permit documentation for completeness and compliance before submission to minimize errors and avoid delays.
• Track the status of permit applications and proactively follow up with relevant agencies and departments to ensure timely processing.
• Liaise with various departments to communicate permit requirements, timelines, and any changes impacting project schedules.
• Prepare for and coordinate required inspections related to permits, including scheduling, documentation, and communication with inspectors.
• Gather and organize evidence and documentation to address any permit violations or compliance concerns that may arise.
• Support project administration tasks related to permitting, including data entry, reporting, and project analysis to support decision-making.

Essential Skills

• Minimum 2+ years of permit coordination experience in the utilities industry.
• Demonstrated experience with permitting and permit application processes for roadway, highway, and utility-related projects.
• Knowledge of working with transportation and roadway authorities, including familiarity with txDot-related permitting.
• Experience in utilities coordination to align permitting activities with utility project requirements.
• Strong skills in project administration, including organizing tasks, managing timelines, and supporting project teams.
• Proficiency in data entry with a high degree of accuracy for maintaining permit records and project information.
• Ability to perform project analysis related to permitting to support project planning and compliance tracking.
• Strong Excel and Microsoft Office skills to manage tracking spreadsheets, reports, and documentation.
• Effective written and verbal communication skills to liaise with internal teams and external agencies.
• Strong attention to detail and ability to ensure all documentation is complete, accurate, and compliant.

Additional Skills & Qualifications

• Experience coordinating with government agencies and regulatory bodies for roadway, highway, or utility permits.
• Familiarity with inspection processes related to permits, including scheduling and documentation requirements.
• Ability to manage multiple permit applications simultaneously while meeting deadlines.
• Strong organizational and time management skills to handle a high volume of documentation and coordination tasks.
• Capability to identify and resolve issues that may cause delays in permit processing or inspections.
• Experience working within cross-functional project teams in an office-based environment.
• Comfort with using Microsoft Office tools beyond Excel, such as Word and Outlook, for communication and documentation.

Work Environment

This is a remote role with 40 hours per week. You will need to travel for the first day for training. The position involves frequent use of computers and Microsoft Office applications, particularly Excel, to manage permit documentation, tracking, and communication. The work setting supports collaboration with project teams and regular interaction with external agencies. Paid time off and holiday benefits are available, contributing to a supportive and balanced work environment.

Job Type & Location

This is a Contract position based out of Austin, TX.

Pay and Benefits

The pay range for this position is $25.00 - $26.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Austin,TX.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.