People Coordinator

Title: People Coordinator

Location: Sydney Australia

remote type: Hybrid

time type: Full time

job requisition id: JR0099102

Job Description:

Are you looking to kick-start your career in People & Culture? We have a new opportunity for a proactive, passionate and organised People Coordinator to join our People and Talent team in Sydney.

This is an exciting opportunity to gain hands on experience across the full employee lifecycle, contribute to meaningful people projects and work alongside our Chief People Officer, Head of People & Talent and People Advisors to make Havas the best place our people have ever worked.

This is a fantastic opportunity for someone looking to step into the People profession and build strong operational foundations, learn from a small and supportive team, grow, gain exposure to a broad range of People activities and make a genuine impact

The Role

Full Employee Lifecycle

• Prepare employment contracts, promotion letters, parental leave correspondence and other employee documentation.
• Maintain employee lifecycle trackers and accurate records via Workday.
• Support employee changes and internal transfers across the Havas Group, both locally and globally.

Onboarding and Offboarding

• Coordinate onboarding for permanent, fixed-term, contractors, interns and freelance workers, including paperwork, employee records, system updates, welcome packs and inductions.
• Partner with Payroll, IT and other internal teams to support a smooth and welcoming employee experience.
• Coordinate all offboarding activities, including exit interviews, checklists and leave and timesheet reconciliation.

Employee Support and People Operations

• Provide timely first-line support for all general people related matters and queries.
• Take ownership and escalate complex or sensitive matters appropriately.
• Maintain accurate and confidential employee records, files, trackers and People systems.
• Assist with People reporting, audits, compliance activities, mandatory training, probation reviews and performance review tracking.
• Support the People Advisors with day-to-day administration, coordination and follow-up activities.
• Actively contribute and support meaningful People projects connected to our Global People Pillars commitments - Belonging, Wellbeing, Learning, Career and Impact.

What You'll Bring

• Passionate about people with a genuine interest in building a career in the People profession.
• A proactive, motivated and solutions-focused mindset.
• Strong attention to detail and a commitment to accuracy.
• Strong organisational and time-management skills, with the ability to manage competing priorities and deadlines.
• Confidence working with data, systems, trackers and employee records.
• Comfort using Microsoft Office, including Excel, or a willingness to build these skills.
• An interest in using or experimenting with AI tools, such as Microsoft Copilot, ChatGPT, Claude or similar
• Clear written and verbal communication skills.
• An approachable and collaborative working style
• A willingness to keep learning, adaptability and openness to feedback.

Welcome to Havas

From pigeons to platforms, from the world's first news agency to a modern communications group, Havas has always evolved with the times. Since Charles Louis Havas founded the business in 1835, we've grown to 23,000 people in more than 100 countries, united by a single ambition: to help brands unlock Growth, Powered by Desire.

The Havas Village brings that ambition to life, connecting creative, media, health and specialist expertise across earned, social, influencer, experiential and more in a single, collaborative ecosystem built entirely around our clients' needs.

What makes this opportunity special?

• Exposure to the full employee lifecycle
• Mentorship from experienced People leaders
• Opportunities to contribute to strategic people initiatives
• Hybrid working and a flexible culture
• Sydney CBD office in the heart of The Rocks
• A certified Great Place to Work

About Havas Village ANZ

In Australia and New Zealand, we help brands unlock growth by being Deliberately Different. Not by accident. By intent. With a challenger mindset and diverse talent, we push past convention to create disproportionate impact. By bringing insight, imagination and execution together seamlessly, we help brands stand out and scale up.

At HAVAS, we are committed to building a future that is inclusive for all, where you can bring your whole self to work and feel valued, respected and supported to succeed. We encourage applications from people of all backgrounds, identities, experiences and abilities, including Aboriginal and Torres Strait Islander peoples.

We can't wait to meet you.

Contract Type : Permanent

Here at Havas across the group we pride ourselves on being committed to offering equal opportunities to all potential employees and have zero tolerance for discrimination. We are an equal opportunity employer and welcome applicants irrespective of age, sex, race, ethnicity, disability and other factors that have no bearing on an individual's ability to perform their job.