Manager, Proposal Operations

Manager, Proposal Operations

Location: United States, Remote

Department: Professional

FLSA Status: Exempt

Full-Time

Job Description

WHO WE ARE:

MGT is a leading provider of technology and advisory solutions serving state, local, and education government agencies (SLED) across the United States. Through client partnerships, MGT’s nearly 1,000 employees impact communities for good by managing and securing critical networks, solving complex human capital and fiscal challenges, elevating education systems, and advancing equity as a performance imperative.

Founded in 1975, MGT has evolved into a national leader delivering consulting, technology, and advisory services that help public sector organizations improve performance, strengthen operations, and create meaningful outcomes for the communities they serve.

ROLE OVERVIEW:

MGT is seeking a highly organized and proactive Manager, Proposal Operations to oversee proposal operations, scheduling, compliance coordination, document control, production support, and submission readiness across a fast-paced proposal environment.

This role serves as a central coordination point for proposal production and workflow management, ensuring proposal activities remain organized, compliant, and on schedule. The Manager, Proposal Operations will oversee editing and interim formatting functions, lead proposal scheduling activities, and provide supervisory support for proposal production resources, including the future SLC Production Full-Time Employee.

The ideal candidate is a strong organizer, effective communicator, and operational leader who thrives in deadline-driven environments and can successfully manage multiple priorities while supporting proposal teams across the organization.

WHAT YOU'LL DO:

• Lead proposal scheduling, intake, prioritization, and resource coordination.
• Manage proposal production workflows, including editing and interim formatting activities.
• Provide day-to-day supervision and operational guidance for proposal production resources.
• Coordinate proposal assignments based on deadlines, priorities, and team capacity.
• Track proposal milestones, contributor deadlines, compliance requirements, and submission schedules.
• Oversee compliance documentation, forms, attachments, and submission readiness activities.
• Organize and maintain proposal files, document libraries, and records within SharePoint and Microsoft Teams.
• Review RFPs and solicitations to identify production, submission, and compliance requirements.
• Coordinate hardcopy production needs, including tabs, labels, printing, packaging, and shipping.
• Support final proposal assembly, quality review, document preparation, and submission activities.
• Maintain project trackers, schedules, status updates, and workflow records.
• Collaborate with proposal managers, business development teams, operations leaders, and internal stakeholders to ensure successful proposal delivery.

WHAT YOU"LL BRING:

• Strong organizational skills and exceptional attention to detail.
• Ability to manage multiple projects and deadlines in a fast-paced environment.
• Strong leadership, communication, and stakeholder coordination skills.
• Experience supporting workflow management, document control, compliance, or proposal operations.
• Ability to identify and resolve issues while maintaining project momentum.
• Strong problem-solving, prioritization, and project management capabilities.
• Commitment to delivering high-quality work and customer-focused support.
• Ability to handle confidential information with professionalism and discretion.

EDUCATION AND EXPERIENCE: 

• Bachelor’s degree or equivalent combination of education and relevant experience.
• Five (5) or more years of experience in proposal operations, proposal management, business development support, project coordination or related operational roles. 
• Experience in proposal operations, proposal coordination, sales operations, project coordination, production support, or administrative operations.
• Previous supervisory, team lead, or workflow management experience preferred.
• Experience supporting RFPs, RFQs, compliance documentation, government forms, or proposal development activities preferred.
• Experience working with document management systems and project tracking tools.

TECHNICAL SKILLS:

• Advanced Microsoft Word proficiency.
• Intermediate proficiency with:
• Experience with Salesforce, SmartSuite, or similar workflow and project management systems preferred.
• Ability to leverage AI-enabled tools to improve operational efficiency and proposal support processes.

WHAT WE OFFER: 

Our world-class work environment encompasses flexible and remote work options, a commitment to equity, and nationally respected teams in management consulting and technology services. We also offer opportunities to make a profound social impact through innovative projects, and professional development opportunities for career growth. Here you can read more about our extensive Employee Value Proposition (EVP). 

Specifically, we will offer you a competitive compensation package including:  

• Flexible paid time off 

• 5% 401K matching program 

• Equity opportunities 

• Incentive and bonus programs 

• Up to 16 weeks of paid parental leave 

• Flexible spending accounts 

Full-health benefits with base employee coverage fully funded, comprising: 

• Medical, dental, and vision coverage 

• Life insurance 

• Short and long-term disability coverage 
• Income protection benefits 

MGT Impact Solutions, LLC is an equal opportunity employer. We will not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, national origin, age, disability, marital status, genetic information, sexual orientation, pregnancy, gender identity, or any other characteristic or class protected by law. 

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.