Human Resources - Employee Stock Ownership Plan Coordinator

Title: Human Resources - Employee Stock Ownership Plan Coordinator

Location: Fairfax, Virginia

Department: Administrative

Job Description:

Ventus Executive Solutions is a dynamic small business at the forefront of innovation and consulting. We believe our employees’ success is integral to our mission, which is why we prioritize work-life balance, personal development, and fostering a sense of belonging. In addition to providing opportunities to thrive, we offer competitive salaries and comprehensive benefits to attract and retain top talent ready to make a meaningful impact. As part of the Ventus Solutions team, you’ll collaborate with government and industry leaders to develop constructive architecture models that inform decision-making at the highest levels of the Department of Defense. As an Employee Stock Ownership Plan (ESOP) we value curiosity, collaboration, and excellence, and we’re committed to supporting your professional growth through mentorship, career development, and a culture of continuous learning. Join a team where your ideas matter, your expertise drives impact, and your work advances the mission. 

Ventus Executive Solutions is seeking a skilled HR/ Employee Stock Ownership Plan (ESOP) Coordinator supporting the team with an array of projects, including career development, performance management, bonus analysis, compensation analysis, and ESOP education and administration.   This role will be one of the team members responsible for the administration and education of an ESOP with collaboration across the HR team, as well communications, finance/payroll, and ESOP plan participants, ensuring employees understand their ownership benefits while working with the HR Director in complying with regulatory standards.  The HR/ESOP Coordinator plays a vital role in executing the internal administration of the company’s Employee Stock Ownership Plan.  You will be part of a team responsible for ESOP participant education, collection of participant data, assisting with distributions, and fostering a strong "ownership culture" across the organization.

Work Location: Remote with occasional meetings on-site in Fairfax, VA

Part-Time: approximately 15 hours per week

Required Experience:

• Bachelor's degree in human resources, Business, Finance, or a related field preferred, equivalent practical experience will be considered.
• Demonstrated experience supporting a variety of HR responsibilities including employee engagement, career development, talent management, compensation analysis, or retirement plan administration in a professional environment.
• Strong analytical and organization skills and attention to detail. 
• Ability to manage confidential employee and participant information with discretion, accuracy, and sound judgment.
• Strong organizational skills with the ability to manage recurring deadlines, track detailed information, and follow through on multiple projects independently.
• Comfort working with data, reports, spreadsheets, and employee records
• Clear written and verbal communication skills, including the ability to explain ESOP, benefits, compensation, and other HR-related topics in a practical and employee-friendly way.
• Collaborative approach with the ability to work effectively across HR, finance/payroll, communications, third-party administrators, advisors, and employees at all levels.
• Interest in employee ownership and willingness to help promote an ownership culture through education, communication, and engagement activities.
• Familiarity with ERISA regulations and/or qualified retirement plans.
• Proficiency using Microsoft Word, Excel, PowerPoint, Adobe Acrobat, and MATLAB.

Desired Experience:

• Previous experience in an ESOP-owned company or third-party retirement plan administration.
• Familiarity with software systems, payroll systems or HRIS platforms (e.g. Rippling)
• Experience with 401(k) plans, qualified retirement plans, or third party/vendor coordination.

The expected salary range for this position is $36 - $45/hour. This range represents a good-faith estimate and is not a guarantee; final compensation is determined by factors such as experience, qualifications, and government contract labor rate requirements and may fall outside the stated range. In addition to base pay, Ventus offers a comprehensive benefits package that includes healthcare benefits (medical, dental, and vision), ESOP participation, retirement plans, and generous paid time off. 
 

Ventus Executive Solutions provides our government and commercial clients with a range of professional and innovation services including: technology innovation acceleration, business consulting services, professional engineering and program oversight, and program and budget support. We support analysis and studies in a variety of areas including defense, energy and health care where we aid organizations in solving complex problems in new and innovative ways. We work with our clients to identify core issues and then put together a cost-effective world-class team to solve problems and enable our clients to create and seize opportunities.

Ventus Executive Solutions is an Equal Opportunity Employer and uses E-Verify in its hiring practices to achieve a lawful workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, marital status, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, disability status or any other characteristic protected by applicable federal, state or local laws.