Health and Medical Education Program Professional I, Division of Hematology and Oncology

Health and Medical Education Program Professional I, Division of Hematology and Oncology

Location: Tucson United States

Job Description:

Posting Number: req27011

Department: Medicine

Position Highlights

The Department of Medicine is seeking a strong Health and Medical Education Program Professional I to support the Division of Hematology and Oncology's Fellowship program and provide administrative support to fellowship Program Directors, Fellows, and Hematology and Oncology Division faculty. The incumbent must possess strong organizational skills to provide effective assistance in the oversight of both programs. This position will reside in the Division of Hematology and Oncology and have daily interaction with the division's administrative team. The candidate must be able to work effectively as a team member, have a hands-on approach, and optimize the resources available to ensure the support provided to the fellowship programs and to the faculty is effective. This position is eligible for remote work one day per week in consultation with the supervisor.

• Visa sponsorship is not available for this position.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state retirement plan; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. 

Duties & Responsibilities

Duties include, but are not limited to:

• Schedule meetings, organize and/or prepare departmental administrative reports, track program expenses, distribute/collect fellow evaluations, and maintain personnel files.
• With direction from the Program Director, prepare all fellowship-required documentation including accreditation materials, development of rotation goals, and management of rewriting program materials in compliance with ACGME regulations and regulatory changes. 
• Prepare ad hoc reports for Program Director as directed.
• With guidance, prepare and implement annual fellowship program budget.  
• Manage available resources (staff, money, space, supplies).  
• Work collaboratively with other fellowship administrative staff to ensure work unit operations are compliant with deadlines.  
• Assist Program Director in compiling fellowship performance metrics and data analysis and processes information in the New Innovations Module.  
• Maintain calendar(s) for Program Director and fellows, prioritize and arrange meetings, conferences, and appointments, make necessary travel reservations and itineraries; process expense reimbursements, prepare background materials needed.  
• With guidance, coordinate fellowship rotations and manage schedule relative to inpatient and outpatient services. 
• Assist in all aspects of Fellowship recruitment, including orientation and graduation, and coordinate arrangements for fellowship interviews.
• Compile division time off requests for payroll purposes and submit report to the business office bi-weekly. 
  Serve as backup to other Division Admin Support staff to provide administrative support to other Division faculty when needed. 
• Arrange divisional meetings and assist with distribution of communications as needed.
• Disseminate information on departmental tasks, requirements, instructions and deadlines to the Division administrative support staff and faculty (i.e. annual faculty evaluations in Faculty Portfolio, re-credentialing, faculty promotion and tenure dossiers, etc).
• Assist the Division Manager in helping new faculty complete on-boarding activities.
• File documents, maintain academic and corporate files, copying and scanning duties, etc. 
• Provide guidance to the administrative staff in the Division on institutional and departmental procedures for processing travel authorizations, reimbursements, and purchases to ensure consistent and accurate application.  
• Work with College of Medicine IT and Facilities Management to fulfill divisional requests as needed.
• Update various platforms for scheduling as needed for fellowship programs in Qgenda.
• Provide assistance in updating the Division website with information on new faculty, fellows, residents, staff, etc.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

Minimum Qualifications

• Bachelor's degree or equivalent advanced learning attained through experience required. 
• One (1) year of relevant work experience is required. 

Preferred Qualifications

FLSANon-Exempt

Full Time/Part TimeFull Time

Number of Hours Worked per Week40

Job FTE1.0

Work CalendarFiscal

Job CategoryAcademic Administration

Benefits EligibleYes - Full Benefits

Rate of Pay$22.77 - $28.46

Compensation Typehourly rate

Grade6

Compensation GuidanceThe Rate of Pay Field represents the University of Arizona’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate’s work experience, education/training, key skills, and internal equity.

The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture.