Grants and Contracts Officer

Title: Grants and Contracts Officer

Location: Salt Lake City United States

Requisition NumberPRN46367B

Job TitleGrants and Contracts Officer

Working TitleGrants and Contracts Officer

Career Progression TrackP00

Track LevelP4 - Advanced, P3 - Career, P2 - Developing

FLSA CodeAdministrative

Patient Sensitive Job Code?No

Standard Hours per Week40

Full Time or Part Time?Full Time

ShiftDay

Work Schedule Summary

VP AreaU of U Health - Academics

Department02185 - Neurology Administration

LocationCampus

CitySalt Lake City, UT

Type of RecruitmentExternal Posting

Pay Rate RangeDepending on Experience

Job Description:

Job Summary

Grants and Contracts OfficerThe Department of Neurology is seeking a Grants and Contracts Officer to facilitate the grant process, pre- and post-award. Coordinate research, prepare, finalize, submit, and follow up on industry, foundation, and/or government grants. Research and draft proposals, develop budgets, and manage the submission process, ensuring deadlines are met. Process grant reconciliations, maintain records, and communicate with funders. Establish relationships with foundations.

This position provides complex administrative support for Various Principal Investigators and their labs. The desirable candidate will have demonstrated a strong organizational capacity, excellent communication skills, and the ability to balance priorities while ensuring follow-through with a diverse set of responsibilities.

This position will be primarily remote with occasional days in the office.

Learn more about the great benefits of working for University of Utah: benefits.utah.edu

The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.

Responsibilities

Grants and Contracts Officer, II

Facilitate the grant process pre- and post-award for the university. Coordinate cross-departmentally to research, prepare, finalize, submit, and follow-up on industry, foundation, and/or government grants. Research and draft proposals, develop budgets, and manage the submission process ensuring deadlines are met. Process grant reconciliations, maintain records, and communicate with funders. Establish relationships with foundations. Requires moderate skill set and proficiency in discipline. Conducts work assignments of increasing complexity, under moderate supervision with some latitude for independent judgment.

Requires a bachelor’s (or equivalency) + 4 years or a master’s (or equivalency) + 2 years of directly related work experience.

This is a Developing-Level position in the General Professional track.

Job Code: P23762

Grade: P14

Grants and Contracts Officer, III

Facilitate the grant process pre- and post-award for the university. Coordinate cross-departmentally to research, prepare, finalize, submit, and follow-up on industry, foundation, and/or government grants. Research and draft proposals, develop budgets, and manage the submission process ensuring deadlines are met. Process grant reconciliations, maintain records, and communicate with funders. Establish relationships with foundations. Considered highly skilled and proficient in discipline. Conducts complex, important work under minimal supervision and with wide latitude for independent judgment.

Requires a bachelor’s (or equivalency) + 6 years or a master’s (or equivalency) + 4 years of directly related work experience.

This is a Career-Level position in the General Professional track.

Job Code: P23763

Grade: P16

Minimum Qualifications

EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).

Department may hire employee at one of the following job levels:

Grants and Contracts Officer, II: Requires a bachelor’s (or equivalency) + 4 years or a master’s (or equivalency) + 2 years of directly related work experience.

Grants and Contracts Officer, III: Requires a bachelor’s (or equivalency) + 6 years or a master’s (or equivalency) + 4 years of directly related work experience.

Grants and Contracts Officer, IV: Requires a bachelor’s (or equivalency) + 8 years or a master’s (or equivalency) + 6 years of directly related work experience.

Preferences

• Must be local and able to work on-site as needed.
• Research administration, sponsored projects, or grants and contracts experience preferred.
• Experience with federal, foundation, industry-sponsored, and/or VA-funded research preferred.
• Experience with NIH and other federal sponsors strongly preferred.
• Ability to independently manage an assigned portfolio and serve as the primary grants and contracts point of contact for assigned divisions and faculty.
• Ability to manage a high-volume workload, competing priorities, and multiple deadlines with strong attention to detail.
• Ability to interpret and apply sponsor guidelines, institutional policies, and award requirements.
• Strong communication skills and experience working directly with PIs, faculty, departmental leadership, central research offices, and sponsors.
• Demonstrated ability to exercise sound judgment, troubleshoot issues independently, and escalate concerns appropriately.
• Ability to work collaboratively while taking ownership of assigned responsibilities.
• Neurology, clinical research, or academic medical center experience or interest preferred.
• Familiar with University pre-award systems, processes and policies required for a successful submission.
• Familiar with University post-award systems including management reports, university chartfields/account codes, Djobs, ePAR.
• Has developed specialized skills or is multi-skilled through job-related training and on-the-job experience.
• Applicants are encouraged to apply even if they do not possess all listed qualifications, including direct experience. We value transferable skills and a commitment to growth.

TypeBenefited Staff

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.

Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO).