Fair Program Assistant - Clerical Assistant III

Fair Program Assistant (Clerical Assistant 3)

Salary

$41,506.00 - $61,927.00 Annually

Location

Dauphin County, PA

Job Type

Non-Civil Service Permanent Full-time

Job Number

N-2026-53330

Department

Department of Agriculture

Division

AG Bur Mktg Dvpt

Job Code

00103

Position Number

50409130

Union

AFSCME

Bargaining Unit

A1

Pay Group

ST04

Bureau / Division Code

00047131

Bureau / Division

AG Agricultural Marketing Division

Worksite Address

2301 North Cameron Street

City

Harrisburg, Pennsylvania

Zip Code

17110

THE POSITION

Start an engaging role as a Clerical Assistant 3 for the Department of Agriculture. This position gives you the chance to help manage important programs that benefit fairs, youth organizations, and agricultural groups across the state. You will support activities that promote education, community involvement, and agricultural development. Join a team that values teamwork, accuracy, and service to the public.

DESCRIPTION OF WORK

This position supports the administration of statewide fair-related programs and assists with communication, coordination, and tracking tasks. You will help ensure that reimbursements, grants, and program activities are completed accurately and on time. As a Clerical Assistant 3, you will perform the following duties:

• Program Support: Assist with managing reimbursements, grants, and other activities for multiple fair-related programs
• Application Tracking: Review funding applications and confirm compliance with eligibility rules and guidelines
• Communication Tasks: Correspond with fair boards and agricultural groups to collect materials and share information
• Database Maintenance: Monitor spending, update grant tracking records, and prepare invoices and payment details
• Organizational Liaison: Serve as a contact for groups such as FFA, 4-H, and statewide agricultural organizations
• Event Assistance: Support planning, preparation, and coordination for meetings, award programs, and statewide activities

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
• Some travel will be required
• Telework: You may have the opportunity to work from home (telework) part-time, up to 5 days per pay period. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS

Minimum Experience and Training Requirements:

• One year as a Clerical Assistant 2 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• One year of moderately complex clerical experience; or
• An equivalent combination of experience and training.

Additional Requirements:

• You must possess a valid drivers license.
• You must be familiar with the operations of agricultural fairs.
• You must have proficiency in developing and tracking budgets.
• You must be comfortable representing the department and presenting material to large industry groups in person and online.
• You must have knowledge related to grants and program management.
• You must be proficient in Microsoft Word, Microsoft Excel and Microsoft Teams.
• You must be highly organized.
• You must be able to perform essential job functions.

Preferred Qualifications (not required):

• Direct involvement with one of Pennsylvanias 107 county agriculture fairs.
• Past participation in FFA or 4-H.
• Comfortable around livestock.

Legal Requirements:

• You must pass a background investigation.
• This position falls under the provisions of the Child Protective Services Law.
• Under the Law, a conditional offer of employment will require submission and approval of satisfactory criminal history reports including, but not limited to, PA State Police clearance, PA Child Abuse history clearance, and FBI Fingerprint clearance.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.
• All application materials and interview responses must reflect the applicant's own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

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Health & Wellness

We offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.*

Compensation & Financial Planning

We invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options.

Work/Life Balance

We know there's more to life than just work! Our generous paid leave benefits include paid vacation, paid sick leave, eight weeks of paid parental leave, military leave, and paid time off for most major U.S. holidays, as well as flexible work schedules and work-from-home opportunities.*

Values and Culture

We believe in the work we do and provide continual opportunities for our employees to grow and contribute to the greater good. As one of the largest employers in the state, we provide opportunities for internal mobility, professional development, and the opportunity to give back by participating in workplace charitable giving.

Employee Perks

Sometimes, it is the little "extras" that make a big difference. Our employees receive special employee-only discounts and rates on a variety of services and memberships.