Executive Coordinator

Title: Executive Coordinator

Location: Melbourne Australia

Work Type: Fixed-term - Full-time

Salary: $116,413 - $140,849

Grade: VPS 5

Occupation: Administration

Location: Melbourne - CBD and Inner Metro suburbs

Reference: 2551

The Executive Coordinator provides support to the Executive Director in the Whole of Energy Strategy and Transition Division, managing the coordination of policy documents, high level briefings and other submissions requiring Executive Director oversight and approval. The role is responsible for coordinating divisional input into departmental performance and reporting requirements set out by the department and central agencies, including PAEC, monthly and annual reporting and internal communications, including newsletters and the intranet page.

The position also supports the Divisional leadership team in the development of the Division’s annual business plan and associated corporate requirements.

The position requires excellent relationship management skills, a good understanding of the government processes and the ability to form and maintain positive working relationships within the division, across Energy Group and the broader department. Day to day there is a strong focus on delivering service excellence.

Specialist/Technical Expertise/Qualifications

• Advanced computer skills including the ability to use a range of software applications (e.g tools for project reporting, procurement).
• Previous government experience is highly desirable.

This is a fixed term position available for a period of 3 years. The work location for this position is 8 Nicholson Street, East Melbourne with hybrid work arrangements available.

To be considered for this position, applicants are encouraged to submit a resume and cover letter (no longer than 2 pages) summarising their skills and relevant experience.

Please refer to the Key Selection Criteria provided in the Position Description, including the mandatory requirements.

How to Apply:

If you are a current DEECA employee, please apply via DEECA Careers. 

Click the ‘Apply’ button and you'll be redirected to a new platform and create an account.

All applications must be submitted through the online portal. We are unable to consider email or manual applications at this time.

Other relevant information:

Preferred candidates will be required to undertake pre-employment screening, including a Declaration and Consent form and a Nationally Coordinated Criminal History Check.

To be eligible for appointment to this role, applicants will possess corresponding work rights for the advertised employment period. Appointment to an ongoing position is only available to an Australian/New Zealand citizen or an Australian Permanent Resident.

An inclusive, culturally safe and flexible workplace

DEECA fosters an inclusive workplace culture and is committed to a fair, accessible, and equitable recruitment process.

We strongly encourage Aboriginal and or Torres Strait Islander people to apply.  We recognise the strengths, knowledge and perspectives First Nations people bring and DEECA is committed to a culturally safe and respectful workplace.  If you need support to participate, please contact aboriginal.employment@deeca.vic.gov.au.

We support flexible working arrangements, including hybrid work, varied hours, part-time work and job sharing.  For more information about our recruitment processes, visit applying for a role with us.