Executive Assistant

Title: Executive Assistant

Location: Queens, NY United States

Full-time

Department: Sheriff Administration

Salary range:$58,758.00 – $93,857.00

Job Description:

NYC Department of Finance (DOF) is responsible for administering the tax revenue laws of the city fairly, efficiently, and transparently to instill public confidence and encourage compliance while providing exceptional customer service.

DOFs Sheriff's Office serves and enforces court mandates, orders of protection, warrants, decrees, and property seizures. Additionally, the Sheriff's Office conducts criminal investigations of real property fraud, tax crimes, and the trafficking of illegal and untaxed tobacco products and synthetic narcotics, and monitors defendants referred by the courts for electronic monitoring.

Under managerial direction, performs highly confidential secretarial and administrative work directly for the Deputy Commissioner. The qualified candidate must be meticulous, detail-oriented, excellent with verbal and written communication skills, and thrive in a fast paced, dynamic work environment.

Duties and responsibilities include but are not limited to:

• Manage the Sheriff's complex calendar, scheduling meetings, conference, calls, events and competing proprieties, while ensuring awareness of upcoming appointments.
• Serves as the primary point of contact for internal and external communication on behalf of the Sheriff, screening inquiries, managing correspondence, and ensuring timely follow-up with stakeholders.
• Coordinate projects by monitoring and setting internal deadlines, creating projects plans, and liaising with internal and external partners to move projects forward.
• Conduct research, compile and analyze information, and prepare recommendations, reports and briefing materials to support decision making.
• Draft, edit and prepare correspondence, memoranda, reports, presentations, briefings material and other executive communications.
• Coordinate internal and external meetings, including logistics, material preparation, technology support and follow-up activities.
• Maintain confidential files, records, reports and sensitive information with the highest degree of discretion and professionalism.
• Assist with the preparation, organization and processing of legal investigative and operational documentation in support of Sheriff Office activities while maintaining strict confidentiality and adherence to established procedures.
• Keep the Sheriff informed of emerging issues, pending matters, deadlines and operational concerns.
• Identify opportunities to improve administrative processes, workflow, efficiency and organizational effectiveness.
• Perform special projects and other administrative duties as assigned.

Additional Information:

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

This position may be eligible for remote work up to 2 days per week, pursuant to the Remote Work Pilot Program agreed between the City and the Collective Bargaining Unit representing employees serving in the civil service title.

SECRETARY TO DEPUTY COMMISSION - 95350

Minimum Qualifications

1. High school graduation or evidence of having passed an examination for the high school equivalency diploma or the U.S. Armed Forces GED certificate with a score of at least 35 on each of the five tests and an overall score of at least 225 in the examination for the diploma or certificate and three (3) years of stenographic experience including one (1) year as secretary; or

2. 60 credits from an accredited college with 12 credits in executive secretarial work and one(1) year of experience as a secretary; or

3. Graduation from an accredited college with a baccalaureate degree and one (1) year of experience as a secretary; or

4. A satisfactory equivalent.

Preferred Skills

• Experience supporting senior executives in a law enforcement, legal, governmental or public-sector environment is highly desirable. - Proactive, motivated, well-organized, and task-oriented, must be able to meet tight deadlines and self-manage priorities. - Strong verbal, writing, editing, research, and analytical skills. - Proficiency using technology, including proficiency using Microsoft Office applications (Outlook, Word, and Excel) video conferencing platforms such as Webex, MS Teams, and Zoom and the ability to readily learn new software applications as needed. - Highly collaborative with strong interpersonal and relationship management skills. - Demonstrate the ability to exercise sound judgment, manage competing priorities and handle highly sensitive and confidential matters with discretion.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at https://studentaid.gov/pslf/.