Executive Assistant

Executive Assistant

Location: United States – Remote
Work Arrangement: Remote
Employment: Contract — Temp-to-Perm
Department: Research and Development / Engineering
Salary: $73,840–$95,000
Travel: Up to 20%

Department: R&D

Job Description:

At Instructure, we believe in the power of people to grow and succeed throughout their lives. Our goal is to amplify that power by creating intuitive products that simplify learning and personal development, facilitate meaningful relationships, and inspire people to go further in their education and careers.
We do this by giving smart, creative, passionate people opportunities to create awesome. And that's where you come in:

Please note: this is a temp to perm position.

At Instructure, we believe in the power of people to grow and succeed throughout their lives. Our goal is to amplify that power by creating products that simplify learning and personal development, facilitate meaningful relationships, and inspire people to go further in their education and careers. We do this with our products, and we do this by giving smart, creative, passionate people opportunities to create awesome. And that's where you come in:

We are seeking an Executive Assistant to support our Chief Technology Officer and leadership team. This is not a traditional support role — it's a strategic partnership with a dynamic, customer-focused development organization. You will help manage the operational rhythm, build relationships across the business, and anticipate needs to keep our team focused on our customers. This position is a temp to perm opportunity.

What You’ll Do:

• Own the CTO’s calendar: prioritize ruthlessly, protect time for deep work, and ensure every meeting has a clear purpose.

• Book and manage all domestic and international travel, including ground transportation, lunches, and logistics.

• Process and reconcile expenses accurately and on time.

• Partner closely with the CTO’s direct reports and their teams to stay ahead of what’s coming.

• Anticipate needs, flag risks, and propose solutions.

• Handle sensitive information with discretion and good judgment.

What We’re Looking For:

• Minimum of 3+ years supporting C-suite or senior executive leaders, ideally in a fast-paced tech or SaaS environment.

• A reputation for being trusted, discreet, and genuinely respected by the people you work with.

• Strong calendar management skills with a strategic approach to prioritization.

• Excellent written communication skills; able to draft messages and agendas with minimal direction.

• Comfortable working cross-functionally and building relationships at all levels of the organization.

• Highly organized but adaptable; able to adjust to shifting priorities without losing momentum.

• Low ego, high standards, and a growth mindset; committed to excellence because the work matters.

• Proficiency with Google Workspace, Slack, and expense management tools (such as Brex, Coupa, etc.).

• Ability to travel up to 20%.

Get in on all the awesome at Instructure!

We offer competitive, meaningful benefits in every country where we operate. While they vary by location, here's a general idea of what you can expect:

• Competitive compensation, plus all full-time employees participate in our ownership program - because everyone should have a stake in our success.

• Flexible work culture. Our remote, hybrid and in-office collaboration spaces vary by role, team and location.

• Generous time off, including local holidays and our annual “Dim the Lights” period in late December, when teams are encouraged to step back and recharge based on departmental needs.

• Comprehensive wellness programs and mental health support

• Learning and development resources, including professional development tools and tuition reimbursement, to support your growth

• The technology and tools you need to do your best work

• Motivosity employee recognition program

• A culture rooted in inclusivity, support, and meaningful connection

We believe in hiring great people and treating them right. The more diverse we are, the better our ideas and outcomes.

Instructure is an Equal Opportunity Employer. We comply with applicable employment and anti-discrimination laws in every country where we operate.

All employees must pass a background check as part of the hiring process. To help protect our teams and systems, we’ve implemented identity verification measures. Candidates may be asked to verify their legal name, current physical location, and provide a valid contact number and residential address, in accordance with local data privacy laws.

Any attempt to misrepresent personal or professional information will result in disqualification.