Document Support Specialist

Title: Document Support Specialist (LA or San Jose or Oakland)

Job Description:

Document Support Specialist

Location: Los Angeles, CA

Schedule: Hybrid (2 days on‑site / 3 days remote after introductory period)

Employment Type: Full-time, non-exempt

Salary Range: $90,000-$105,000 (DOE)

A highly regarded law firm is seeking an experienced Document Support Specialist to join its Los Angeles office. This role supports attorneys and legal staff by producing high-quality documents in a fast-paced, client-service-oriented environment.

Key Responsibilities

• Prepare, format, revise, and finalize a high volume of legal documents including pleadings, briefs, contracts, reports, and other work product

• Convert, clean, and standardize documents from outside sources to ensure consistent formatting

• Manage document revisions, version control, and tracked changes with a high level of accuracy

• Create and update Tables of Contents and Tables of Authorities, including complex pagination and styles

• Create, edit, and compile production-ready PDFs using Adobe Acrobat Pro

• Prepare and edit PowerPoint presentations and Excel spreadsheets for internal and client-facing use

• Ensure documents comply with firm standards, branding guidelines, and applicable court rules

• Transcribe and process digital dictation while maintaining confidentiality

• Collaborate with attorneys, paralegals, and staff to meet deadlines-often under time-sensitive conditions

• Maintain organized electronic files and support document management practices

• Provide guidance and training on document formatting, templates, and best practices

• Perform additional duties as assigned

Qualifications

• High school diploma required; Bachelor's degree preferred

• 5-7 years of experience in legal document production or a similar law firm environment

• Advanced proficiency with Microsoft Office and Adobe Acrobat; ability to quickly learn new software

• Experience with CCC Macro Pro and PowerPoint design is a plus

• Strong attention to detail and excellent organizational skills

• Ability to manage multiple priorities and meet tight deadlines

• Effective written and verbal communication skills

• Ability to work independently and collaboratively

• Flexibility to work overtime or weekends as needed

Additional Information

• Reports to the Document Support Supervisor

• Hybrid schedule subject to change based on business needs

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Pay Details: $90,000.00 to $105,000.00 per year

Search managed by: Laura Londono

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.