Criminal Justice Administrative Assistant I

Title: Criminal Justice Administrative Assistant I - Prosecutor's Office

Location: Phoenix United States

Job Description:

ABOUT THIS POSITION

The City of Phoenix strives to be an employer of choice, and with more than 14,000 employees working across 41 departments, the City of Phoenix offers opportunity for career growth and advancement. Join our team and become a part of building the Phoenix of tomorrow!

The Law Department is seeking a Criminal Justice Administrative Assistant I to join their team in the Prosecutor's Office, which handles the prosecution of misdemeanor crimes committed in Phoenix.

The Criminal Justice Administrative Assistant I role is an essential part of the Criminal Justice and Victim Services processes within the Prosecutor's Office. This role is responsible for handling a variety of administrative duties which may include:

• Investigating business processes.
• Developing new/improved processes/systems, procedures, and forms.
• Performing statistical analyses.
• Studying administrative problems.
• Interacting with other criminal justice agencies to gather evidence and investigate evidentiary problems.
• Redacting information from documents, and audio/video recordings.
• Supervising and training clerical or technical personnel in a work environment where a high volume of cases are processed and with a variety of tasks to complete.
• Researching and responding to requests/complaints by the public/victims of crimes.
• Escorting victims of crime to court and performing special projects assigned by supervisors.

The current vacancy is in the Legal Assistant Unit; however, this recruitment may also be used to fill future vacancies in any of the following support staff units within the Prosecutor's Office: Diversion Unit, Legal Clerk Unit, Legal Assistant Unit, and Victim Services Unit

Diversion Unit

The Diversion Unit facilitates the administration of programs offered to eligible defendants as an alternative to criminal convictions. The primary goal of these programs is to educate, rehabilitate, and prevent reoffending while offering defendants the chance to avoid a criminal conviction. The Unit solicits and maintains contracts with community partners and monitors the daily compliance of participants.

Legal Clerk Unit

The Legal Clerk Unit prepares electronic cases files and provides clerical support to criminal staff attorneys. Additional responsibilities may include ordering and obtaining police reports and evidence, daily docket preparation, data entry into the electronic case management system, ProsecutorByKarpel, contacting witnesses and subpoenaing for trial.

Legal Assistant Unit

The Legal Assistant Unit collaborates with criminal staff attorneys to prepare a case by conducting legal research, obtaining facts or evidence needed, and researching the criminal history of defendants, redacting protected Victim or Criminal Justice information, allowing the Prosecutor to present this information at sentencing to the court.

Victim Services Unit

The Victim Services Unit performs both critical and/or legally mandated functions related to victims' rights such as sending victim notification letters, ensuring victims have court escorts, and ensuring that emergency services are available and provided to victims.

Work in these Units requires the use of initiative and judgment and is performed under the general direction of an Administrative Assistant II, Management Assistant II, or a department head. This position may be eligible for hybrid teleworking options, following the completion of an initial training period, implemented at the discretion of Department Director.

IDEAL CANDIDATE

• Is self-motivated.

• Demonstrates:

• Good judgment.

• Extensive knowledge of the criminal justice system and court processes.

• Familiarity with Rules of Court, Evidence, Discovery and Victim Advocacy, or Victim's Rights, and Federal, State and City Regulations related Criminal Justice.

• Working knowledge of the Municipal procurement process, SAP, Microsoft Word, Excel, PowerPoint and Outlook.

• Possesses the ability to:

• Pay attention to details.

• Multi-task.

• Work collaboratively with others or independently, with minimal supervision.

SALARY

Pay Range: $24.93 to $44.77 per hour.

Hiring Range: $24.93 to $38.68 per hour.

Pay Range Explanation:

• Pay range is the entire compensation range for the position classification.
• Hiring range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.

Internal Only: Please understand that this is pay grade 053. If selected, your salary offer will be based on the applicable promotion or demotion worksheet in accordance with the City Pay Ordinance.

• Promotions occur when the last two digits of the pay grade increase.
• Demotions occur when the last two digits of the pay grade decrease.
• Lateral transfers occur when there is no change to the last two digits of the pay grade.
• When there is a change in the first digit of the pay grade, there may also be a change to your classification or unit.

Your job classification can be found in eCHRIS > Personal Details under your name, located in the top left section of the page.

The pay grade and classification/unit of your current position may be found by looking up your job title on the job description page.

BENEFITS

A comprehensive benefits package is offered which includes:

• Traditional pension with employer and employee contributions, click here for more details: Pension Information
• 401(a) and 457 plans with employer contributions
• Choice of generous medical HMO, PPO, or HSA/HDHP plans
• Medical enrollment includes a monthly $150 City contribution to a Post-Employment Health Plan
• Wellness incentive of up to $720 annually
• Dental, vision, and life insurance options
• Employer paid long-term disability
• Free Bus/light rail pass
• Tuition reimbursement program up to $6,500 per year
• Paid time off includes 13.5 paid holidays, 12 vacation days, and 15 sick days and personal leave days
• Paid Parental Leave for eligible employees up to 480 hours (12 weeks) of paid leave for the birth, adoption, or foster care placement of a child during a 12-month period
• Federal Student Loan Forgiveness offered through Savi

For more details, visit: Unit 007 Benefits

MINIMUM QUALIFICATIONS

• One year of paraprofessional experience in governmental research and finance administration or paraprofessional experience aiding an administrative officer in technical and administrative problems and affairs
• Bachelor's degree in public or business administration or a related field
• Other combinations of experience and education that meet the minimum requirements may be substituted
• All finalists for positions are subject to a criminal background check applicable to the department or position.
• Candidates who receive a conditional offer of employment must be fingerprinted and will have their fingerprints used to check the Criminal History Records of the State of Arizona Department of Public Safety and the Federal Bureau of Investigation. Any records returned will be reviewed to determine the candidate's suitability for the job.
• For information regarding pre-screening and driving positions, click here.
• The City job description can be found here.

PREFERRED QUALIFICATIONS

The minimum qualifications listed above, plus:

• Degree in a criminal justice program or a related field is preferred.

• Knowledge and experience in municipal law, legal terminology and the criminal justice process/system.

• Experience with:

• Supervising, training, and/or mentoring workgroups.

• Investigating business processes and developing new/improved processes/systems, procedures, and forms.

• Statistical gathering and reporting.

• Contract monitoring and compliance.

• ProsecutorByKarpel (PbK).

• Providing customer service in person, over the phone, and via email.

• Spanish fluency is desirable.

RECRUITMENT DATES

Recruitment closes January 26, 2026. All materials must be received by 11:59 p.m. on this date.

This is a position-based recruitment and will not result in any ongoing eligibility list. This recruitment and any selection processes resulting from this recruitment may be used to fill other related vacancies within the organization now or in the near future.

HOW TO APPLY

Apply online by completing the required information and attaching, as one document, your cover letter and resume. Please include your experience as it relates to the qualifications stated above. Only the highest qualified may be posted to the eligible to hire list. The results of the resume screening process will be sent to your primary email address.

WE ARE HERE TO HELP

• Job interviews may be held by video or audio conference.
• If you are in need of computer resources, click here for free options.
• Arizona at Work has frequent classes to help with resume writing, interviewing skills, and general career guidance. Click here for more information.
• Explore other Employment Opportunities with the City of Phoenix.
• Subscribe to receive e-mail notifications about new employment opportunities.
• If you require assistance at any stage of the application process due to an accessibility issue, please contact the Human Resources Department by phone at (602) 495-5700 or by text at (800) 367-8939. You may also fill out and submit a Reasonable Accommodation Request Form.

REFERENCE

Admin Asst I, JC:06030, ID# 60429, 01/20/26, USM, SG, Benefits:007, Q

Building the Phoenix of tomorrow.

#DoWorkThatMakesPhoenixWork

City of Phoenix is an equal opportunity employer. AmeriCorps, Peace Corps, and other national service alumni who meet the required qualifications are encouraged to apply.