Contract Administrator

Title: Contract Administrator - Denver Parks and Recreation

Location: Denver United States

Full time

Job Description:

About Our Job

With competitive pay, great benefits, and endless opportunities, working for the City and County of Denver means seeing yourself working with purpose - for you, and those who benefit from your passion, skills and expertise. Join our diverse, inclusive and talented workforce of more than 11,000 team members who are at the heart of what makes Denver, Denver.

What We Offer

The City and County of Denver offers competitive pay commensurate with education and experience. New hires are typically brought into the organization between $68,773 - $91,124/year. We also offer generous benefits for full-time employees which include but are not limited to:

• A guaranteed life-long monthly pension, once vested after 5 years of service

• 457B Retirement Plan

• 140 hours of PTO earned within first year + 12 paid holidays, 1 personal holiday, 1 Wellness Day and 1 volunteer day per year

• Competitive medical, dental and vision plans effective within 1 month of start date

Location & Schedule

The City and County of Denver supports a hybrid workplace model. Employees work where needed, at a job site several days a week and off-site as needed. In this position you can expect to be in office at a minimum two days a week. The expected work schedule will be Monday through Friday. Employees must work within the state of Colorado on their off-site days.

In this position you can expect to work on site at 101 W. Colfax Ave at a minimum for two days per week.

The location of this position is flexible and will require a combination of remote and in-person attendance that may change over time. For remote positions, the City will provide a computer, but the employee must have a reliable Internet connection.

Who We Are & What You'll Do

Denver's Department of Parks and Recreation (DPR) boasts one of the most expansive and diverse park systems in the Rocky Mountain West, offering more than 250 urban parks; eight golf courses; over 14,000 acres of mountain parks; the Buffalo Bill Museum; over 80,000 trees; and more. Parks & Recreation also provides and manages over 30 neighborhood recreation centers that offer hundreds of affordable programs throughout the year to the community. The contracts team is responsible for implementing and monitoring contracts for DPR to ensure effective procurement and delivery of services.

DPR recognizes the importance of diversity in the representation of our organization to best serve our customers and community. To that end, DPR is committed to:

• Examining department policies and processes that value diverse perspectives and eliminate barriers to inclusion

• Identifying where inequities exist and implementing strategies to ensure equitable outcomes

• Strengthening diversity in Parks and Recreation services by transforming policies to institutionalize equity

• Reinvesting in resources aimed at ensuring DPR is an equitable and just organization

Duties for this role include:

• Issuing Requests for Proposals for DPR contract services; moderating pre-proposal conferences and reviewing proposals and financial information submitted; overseeing evaluation parameters; and facilitating the Request for Proposals process

• Assisting with negotiation of the final terms of contracts; assisting with developing contracts; and executing contracts

• Liaising with the City Attorney's Office, following prospective contracts throughout the review process, and coordinating actions for breach of contract situations

• Managing and monitoring contract compliance and renewals, reviewing deliverables, and entering related data into the contract management system.

• Maintaining a tracking system of contract files throughout the term of the contract, and completing reports for management

• Performing on-site inspections to verify compliance with contracts, and tracking outstanding facility inspection issues

• Analyzing contracts, responding to inquiries, and providing guidance on contract terms and processes

• Providing technical guidance to staff and contractors, recommending and coordinating the implementation of policies and procedures for assigned functions, and assisting with developing new policies and procedures

• Performing other related duties as assigned

What You'll Bring

We value diversity of ethnicity, race, socioeconomic status, sexual identity, gender, religion, language, ability, and experience and exemplify this through the makeup of our team at all levels. You'll be right at home here if you cultivate strong relationships and push yourself, your work, the people around you and Denver to the next level.

The candidate has exceptional attention to detail, excellent written communication and presentation skills, and strong prioritization and organizational skills. The candidate has experience synthesizing complex or legal language, identifying important contract compliance requirements, and clearly documenting progress and resulting information. The candidate must be able to manage their workload while being flexible to interruptions. The candidate will be confident working independently as well as with cross-departmental teams.

Our ideal candidate will be confident working independently and collaboratively with cross-departmental teams.

Preferred experience includes:

• Managing 200+ professional service/grant/expenditure/revenue contracts concurrently

• Overseeing diverse contracts across multiple departments and vendors, preferably with a governmental entity or municipality

• Working with state, federal, or city entities and understanding public-sector operations

• Interpreting legal contracts and grant language, and accurately applying terms and conditions

• Ensuring contract compliance in a high-volume environment

• Familiarity with the following systems is preferred, but not required; Salesforce, Workday, BOX/JAGGAER, and/or BidNet.

Required Minimum Qualifications

• Education requirement: Bachelor's Degree in Business Administration, Public Administration, Political Science, Management, or a related field.

• Experience Requirement: Three (3) years of professional experience performing contract negotiation, contract administration, or conducting research and analysis in an area such as budget, compliance issues, or accounting.

• Education/Experience Equivalency: One (1) year of the appropriate type and level of experience may be substituted for each required year of post-high school education.

• Additional appropriate education may be substituted for the minimum experience requirements.

• License/Certifications: Requires a valid Driver's License at the time of application.

• Licenses and certifications must be kept current as a condition of employment.

About Everything Else

Job Profile

CA0751 Contract Administrator

To view the full job profile including position specifications, physical demands, and probationary period, click here.

Position Type

Unlimited

Position Salary Range

$68,773.00 - $113,476.00

Target Pay

$68,773 - $91,124/year based on experience and education

Agency

Parks and Recreation

Redeployment during Citywide Emergencies

City and County of Denver employees may be re-deployed to work in other capacities in their own agencies or in other city agencies to support core functions of the city during a citywide emergency declared by the Mayor.

The City and County of Denver provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, national origin, disability, genetic information, age, or any other status protected under federal, state, and/or local law.