Communications Assistant

Title: Communications Assistant B

Location: Quebec Canada

Job Description:

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University Advancement (UA) promotes McGill to its global community and to the public, engaging alumni, volunteers and friends of the University, and building on McGill's record of fundraising success in support of University priorities.

By joining UA, you can be part of a dynamic and exciting team of professionals that is making an extraordinary impact on the world by advancing the philanthropic and engagement ambitions of McGill University.

To find out more about UA, please visit us at www.mcgill.ca/advancement/ua-careers .

• POSITION ONLY AVAILABLE TO CURRENT MCGILL UNDERGRADUATE STUDENTS.*

Hiring Unit: University Advancement, Digital and Brand Experience

Job Title: Communications Assistant B (Marketing Project Assistant)

Supervisor: Associate Director, Digital and Brand Experience

Salary: 16.85 + 4% vacation

Classification: B

Estimated Number of Hours: 15 per week

Start and end date of employment: June 15, 2026 to August 29, 2026

Position Summary

Under the direction of the Associate Director, Digital and Brand Experience, the incumbent provides administrative and coordination support to the University Advancement Communications team in the teams planning and implementation of marketing and communications initiatives.. The role will collaborate with cross-functional teams, help manage project timelines, and ensure campaigns are implemented efficiently and on schedule.

Typical Functions

• Assists with the coordination and tracking of marketing and communications projects, including maintaining project plans, timelines, and progress trackers.

• Schedules meetings, prepares agendas, and records and distributes meeting notes and documentation.

• Tracks and follows up on action items to support timely completion of projects.

• Liaises with clients and members of the University Advancement

• Communications team to gather updates and ensure alignment on deliverables.

• Compiles and updates project-related information in collaboration tools (e.g., Teamwork) to ensure accuracy and completeness.

• Assists with content upkeep, including maintaining resource accounts and supporting updates to online materials.

• Assists with meetings, events, and project-related activities as required.

• Compiles and maintains project documentation, data, and reports as needed.

• Performs basic review and editing of communications materials and provides administrative support to communications initiatives.

• The list of functions outlined above is representative and not a complete and detailed list of tasks which may be performed by an incumbent. For example, incumbents may be asked to perform some elements of Communications Assistant level "A" tasks in addition to the above listed function

Other Qualifying Skills and/or Abilities

• Ability to support multiple projects simultaneously, track timelines, and ensure deliverables are completed on schedule.

• Familiarity with Microsoft Office (Excel, PowerPoint, Word) and openness to learning new project management tools (e.g., Teamwork) is an asset.

• Curiosity about marketing, communications, or digital media (prior experience not required).

• Organization and time-management skills Solid command of the English language; Intermediate French (written).

• Must be currently enrolled in a Bachelor's Degree at McGill University

• Eligible for McGill's Work Study Program

Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.

Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level 4 on a scale of 0-4.

For a definition of our language proficiency levels, please click here.

Minimum Education and Experience:

High School Diploma 1 Year Related Experience

Hourly Salary:

(AMUSE B) $16.85

Estimated Number of Work Hours per Week:

15 (Part time)

This position is covered by the AMUSE collective agreement.

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities.