Biology and Wildlife Administrative Assistant

Title: Biology and Wildlife Administrative Assistant

Location: Fairbanks United States

Job Description:

The Department of Biology & Wildlife within the College of Natural Science & Mathematics is currently recruiting for a 3/4 time Administrative Assistant. This position serves as a key point of contact for faculty, staff, students, and visitors and is an integral part of the department's office staff. This role provides administrative support to the Department Chair, faculty, and professional staff within the department.

The Administrative Assistant's duties include a variety of administrative day-to-day tasks such as handling general inquiries and office correspondence, coordination of department activities, management of department calendars, scheduling meetings, purchasing office supplies, reconciling departmental purchases, assisting with program data collection, overseeing informational and record-keeping tasks, receiving and distributing mail, troubleshooting and resolving tech issues in classrooms, and other tasks as requested. If you possess exceptional organizational, technical, and customer service skills and enjoy working with students and faculty, this role may be a good fit for you.

To thrive in this role, candidates need to be self-motivated, able to provide superior customer service and have skills in organization, time management, and software generally used in an office environment (Microsoft Office, Google Suite, Zoom, etc.). Training in the use of more specialized software used within the UAF system will be provided. You should value teamwork, strive to deliver services efficiently and accurately, and be adept at problem solving in a fast-paced environment. You must be able to respond positively and effectively to issues that arise within a diverse group of people. The ideal candidate will be able to quickly learn and adapt to new procedures and technologies.

Minimum Qualifications:

High school diploma and 1 year experience implementing support functions, customer service techniques, and excellent interpersonal and communication skills; or equivalent combination of training and experience.

• To be eligible for this position, applicants must be legally authorized to work in the United States without restriction. Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.

Position Details:

This position is located on the Troth Yeddha' campus in Fairbanks, AK. This is a full-time, non-exempt staff position complete with both a competitive salary and full employee benefits package. UA provides a generous compensation package that includes retirement options, annual leave, 12 paid holidays per year, tuition waivers for employees and family members, and affordable medical, dental and vision care coverage. New hires will be placed on the UA Staff Salary Schedule, Grade 75, based on education and experience.

Required documentation:

• Cover Letter
• Resume detailing relevant work experience and job duties

The University of Alaska (UA) reserves the right to require employees to work on-site at the UA facilities. Hybrid and remote work may be approved for employees based in Alaska at the University's discretion. Remote work for employees based outside the State of Alaska may be approved only in exceptional circumstances or when required by the position's job duties.

To view the full list of job responsibilities, please click HERE.

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact the ADA team at ua-ada@alaska.edu.

The University of Alaska (www.alaska.edu) is an Equal Opportunity/Equal Access Employer and Educational Institution. The University is committed to a policy of non-discrimination (www.alaska.edu/nondiscrimination) against individuals on the basis of any legally protected status.

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

All employees at the University of Alaska are expected to uphold the highest standards of ethics and professionalism when conducting or engaged in university business.

• Each university within the University of Alaska system publishes an Annual Security and Fire Safety Report which contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the University will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in On-Campus Student Housing Facilities; in Noncampus buildings or property owned or controlled by the University or a recognized student organization; and on public property within, or immediately adjacent to and accessible from, the campus. The report also contains fire statistics for any fires occurring in an On-Campus Student Housing Facility during the three most recent calendar years.

Access to the reports is available at:

UAA: (Addresses Anchorage campus, Aviation Technology Complex, JBER - Elmendorf Extension, JBER - Richardson Extension, Kenai Peninsula College - Kachemak Bay campus, Kenai Peninsula College - Kenai River campus, Kodiak College, Kodiak High School Extension, Matanuska-Susitna College, Prince William Sound College, and Prince William Sound College - Cordova Extension) Online: https://www.uaa.alaska.edu/students/safety. Request a paper copy in person: UAA Police Department Office at Room 114 of Eugene Short Hall on the Anchorage campus / UAA Dean of Students Office at Room 122 of Rasmuson Hall on the Anchorage campus. 

UAF: (Addresses Fairbanks Campus, Bristol Bay Campus, Chukchi Campus, Community and Technical College, Kasitsna Bay Campus, Seward Marine Center, Tok Campus, Kuskokwim Campus, and Northwest Campus) Online: https://www.uaf.edu/orca/files/ASFSR.pdf. Request a paper copy in person: UAF Office of Rights, Compliance and Accountability on the 3rd Floor of Constitution Hall. Request a paper copy by mail: 907-474-7300 or uaf-orca@alaska.edu.