Administrator, Media Solutions

Title: Administrator, Media Solutions 

Location: USA-

Job Description: Toronto, ON

Montreal - MRC (Papineau) (36.25)

time type

Full time

job requisition id

JR00009215

Position Title:

Administrator, Media Solutions (Hybrid/Telework)

Status of Employment:

Permanent

Position Language Requirement:

English, French

Language Skills:

English (Reading - C - Advanced), English (Speaking - C - Advanced), English (Writing - C - Advanced), French (Reading - C - Advanced), French (Speaking - C - Advanced), French (Writing - C - Advanced)

Work at CBC/Radio-Canada

At CBC/Radio-Canada, we create content that informs, entertains and connects Canadians on multiple platforms. Our successes and accomplishments are driven by embodying and upholding values, which include creativity, integrity, inclusiveness and relevance. 
 
Do you think you have the ability and drive to keep up with this exciting, ever-changing industry? Whether it be in front of the camera, on air, online or behind the scenes, you would be joining a team that thrives on making connections and telling stories that are important to Canadians.

This role is a hybrid work arrangement. Work schedule to be discussed with the Hiring Manager according to the guidelines defined by the department.

Are you a proactive, highly organized, and collaborative professional who thrives in a fast-paced media environment? We are looking for a Media Solutions Administrator to serve as the operational backbone of our team. In this pivotal role, you will balance executive support, administrative oversight, and cross-functional coordination while driving continuous process improvements. This role requires impeccable judgment and an absolute commitment to discretion when handling sensitive corporate matters. 

 

If you are a creative, resourceful problem-solver who enjoys working in a dynamic environment, this role offers an exciting opportunity to contribute directly to team efficiency while growing your skills. You will play a key role in maintaining structure, clarity, and momentum across shifting priorities. You will enjoy a high degree of autonomy — anticipating needs, driving operational excellence, and fostering welcoming, positive, productive connections across all of Media Solutions.

 

What You'll Do

 

Support for the Executive Team

 

• Administrative Support: proactively support the executive management team’s complex schedules and triage a high-volume requests, ensuring executive time and opportunities are optimized for critical priorities
• Executive Gatekeeping: act as the first point of contact for internal and external stakeholders, efficiently routing inquiries and drafting high-level communications
• Strict Confidentiality: exercise unwavering discretion in managing highly sensitive personnel, financial, and strategic information, maintaining strict confidentiality at all times
• Financial Process Efficiency: ensure flawless invoice reconciliation and offer supportive, patient guidance to team members navigating expense processes

 

Administrative Oversight

 

• Proactive Problem Resolution: spot potential friction points and take decisive ownership to deliver swift, creative, and lasting solutions
• Workflow Optimization: refine and champion day-to-day office procedures to eliminate bottlenecks, boost efficiency, and elevate standards across administrative tasks and duties
• Documentation & Reporting: create and update spreadsheets, presentation decks, and expense reports to support ongoing operations

 

Governance & Operations Integrity

 

• Policy Governance: oversee and monitor policies, ensuring compliance
• Compliance Management: address gaps with diplomacy and tact
• Record Integrity: maintain pristine record-keeping systems, conducting self-directed audits to ensure accuracy, and regulatory readiness

 

Operations & Process Optimization

 

• Workflow Optimization: identify operational bottlenecks and refine day-to-day office procedures, optimizing Workday workflows and tool integration across Media Solutions
• HRIS Administration: manage front-line HRIS transactions and organizational updates using Workday
• Special Projects & Initiatives: execute strategic projects, including employee engagement initiatives, program development, and innovation opportunities from planning to delivery

 

Production, Sales & Partner Coordination

 

• Contract Administration: coordinate external production needs and draft contracts for freelancers, contributors, and production teams across Commercial Production and Content Marketing
• Event & Hospitality Logistics: organize high-impact executive meetings, board presentations, and external partner events, ensuring seamless hospitality and client engagement, coordinate with Sales teams and Media Solutions’ external partners on specific event attendance, hospitality offerings and ensuring client participation and satisfaction

 

Facilities Management & Workplace Experience

 

• Facility Oversight: oversee overall workplace management, vendor operations, and supply inventories to ensure a clean, high-functioning physical environment
• Vendor & IT Liaison: partner closely with property managers, technical support, and outside contractors to address facilities, maintenance, or equipment needs

 

What You Bring

 

• University degree or equivalent practical experience in Business Administration, Marketing, or a related field
• 5+ years of progressive administrative leadership experience supporting executive teams
• Bilingual (French) is a strong asset
• Proficiency with Google Workspace, Microsoft Office, modern communication tools, and AI productivity software
• Strong budget tracking, schedule management, and reconciliation skills (experience with Oracle and Workday is a strong asset)
• Proactive problem-solving abilities, critical thinking, and a self-directed approach to managing competing priorities in a fast-paced environment
• Exceptional interpersonal, active listening, and conflict resolution skills paired with a service-oriented mindset
• Demonstrated discretion, confidentiality, and familiarity operating within unionized environments

 

Candidates may be subject to skills and knowledge testing.
 

We thank all applicants for their interest, but only candidates selected for an interview will be contacted.

 

As part of our recruitment process, candidates who advance to the next

step will be asked to complete a background check. This includes:  

• A mandatory Criminal record check. 

• Other background checks may be conducted based on the operational requirements of the position.

CBC/Radio-Canada is committed to being a leader in reflecting our country’s diversity. That’s because we can only create and tell the stories that connect Canadians, by having a workforce that mirrors the ever-changing makeup of our country. That’s why we, as an employer, value equal opportunity and nurture an inclusive workplace where our individual differences are not only recognized and valued, but also extend to and pervade all the services we provide as Canada’s public broadcaster