Administrative Assistant II

Title: Administrative Assistant II (NE)

Location: United States

Department: Administrative/Clerical

Full-time

Job Description:

The Administrative Assistant II  will perform a wide range of administrative and office support activities for the Department of Catholic Schools.  This full-time position works at the Catholic Center in Baltimore City.  Please note that this is an in-office position Monday through Thursday, with the opportunity to work from home on Friday.   

Essential Functions

• Plan and coordinate professional development and meetings for the Department of Catholic Schools and/or school personnel.
• Maintain records for MSDE certification of Teachers, Assistant Principals, and Principals.
• Create and/or design documents including correspondence, reports, publications, etc.
• Assist in the updating of the Department of Catholic Schools Policy Manual.
• Provide support by addressing questions and inquiries from school personnel.
• Offer general administrative support in collaboration with other Department of Catholic Schools office staff.
• Manage SEVIS-related administrative processes for international students.
• Support program coordination and administrative needs. We are getting a new program for this not set yet
• Process AMX (American Express) transactions and reconciliation.
• Process mileage reimbursement for the Chancellor.
• Planning and coordinating of marquee events including Catholic Schools Convocation, Distinctive Scholars Convocation, and Chancellor’s Luncheon
• Maintain contracts for Elementary Principals and High School Principals.
• Process check requests accurately and in a timely manner.
• Maintain and manage the Superintendent’s calendar.
• Update and maintain the Crisis Manual.
• Update and maintain the School Board Manual.
• Order and manage office supplies inventory.

Position Qualifications

• Minimum associate degree.
• 2–5 years of experience in an administrative support role.
• Previous experience in an educational setting (preferred).
• Proficient in Microsoft Office, Microsoft Outlook, and Google Docs.
• Knowledge of principles and practice of office management.
• Commitment to exemplary customer service.
• Strong written and verbal communication skills.
• Desire to participate in on-going training.
• Teamwork with an emphasis on flexibility and adaptability.
• Effective problem-solving, prioritization, and decision-making skills.
• Attention to detail and accuracy.

Pay Range:  $25.00 - $26.44 

Benefits 

We offer a comprehensive and competitive benefits package with this position, including health, dental, and vision coverage; employer-paid life and disability insurance; automatic enrollment in the 403(b) plan and employer contribution (whether or not the employee contributes); and generous paid holiday, sick and vacation leave. Please click on the link below for more detailed information: 

https://www.archbalt.org/human-resources/employee-benefits/employee-benefits/ 

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.