Administrative Assistant II

Title: Administrative Assistant II - Nursing at NJC

Location: Sterling, CO,  United States

Job Description:

Salary

$19.16 Hourly

Location 

Sterling, CO

Job Type

Part Time

Job Number

GJR-000191 05/26

Department

Northeastern Junior College

FLSA

Determined by Position

Primary Physical Work Address

Northeastern Junior College, 100 College Ave, Sterling, CO 80751

FLSA Status

Non-Exempt; position is eligible for overtime compensation.

Department Contact Information

Type of Announcement

The primary duties of this position are located within 30 miles of the state border; therefore, this position is exempt from the residency requirements. Applications will be considered from residents and non-residents of Colorado.

How To Apply

Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

• Description
• Benefits
• Questions

Department Information

GJR-000191 05/26; Academic Services - Nursing

Northeastern Junior College, one of 13 member-colleges of the Colorado Community College System, lies in the rural northeastern Colorado town of Sterling, located 128 miles northeast of Denver. Northeastern delivers a big-school experience at a small-school price. The numbers add up: 900 full-time students from around the world, more than 2,000 part-time students, more than 80 programs of study, and residence halls for more than 575 students. The community of approximately 12,000 residents enjoys easy access to Denver, the Rocky Mountains and the western-agricultural lifestyle. 

You will admire the friendly culture of Northeastern Junior College and be inspired by our team environment and dedicated employees. Additionally, we offer:

• Generous annual and sick leave benefits; our employees stay because of the work/life balance they are able to obtain here.   
• Attractive health, dental, vision, life, and flexible savings options; we will also help you build your retirement savings via our defined benefit or defined contribution plans.   
• An opportunity to become a lifelong-learner and enjoy considerable savings for the college education of your dependents through our tuition reimbursement program. 

Note: Anticipated work hours for this position will be Monday through Friday, 6:00 a.m. to 1:30 p.m., with one full day (8:00 a.m. to 5:00 p.m.) and reduced hours during the summer. Flexibility may be required to meet the needs of the department. 

EMAIL ADDRESS:   All correspondence regarding your status in the selection/examination process will be conducted via e-mail. Please include your current e-mail address on your application and set up your e-mail to accept messages from info@governmentjobs.com and 'cccs.edu' addresses.   If you do not have an email address, then you will receive correspondence via US mail. 

Description of Job

Job Summary:

This part-time position provides comprehensive office support to the director, faculty, instructors, and coordinators in the Nursing Department. Manages office equipment, supplies, and department purchases. Oversees the application process and compiles data for program acceptance. Assists in marketing and facilitating department programs and special events. Participates as an active member and/or officer of campus committees. Primary duties and responsibilities include but are not limited to the following:

Department Staff Support:

• Provide office support to the director of nursing, full-time faculty, adjunct instructors, and nurse aide coordinator
• Create documents and systems to track student information, courses, and program requirements
• Proofread and copy daily work, edit correspondence, and request faculty textbooks
• Attend department meetings, take minutes, transcribe, and distribute to staff
• Create clinical schedules for nursing students and clinical sites
• Enter faculty/instructor workload into the CCCS system to meet established deadlines
• Input class schedules using Banner
• Review nursing account balances monthly for accuracy

Customer Service:

• Answer telephones, take messages, and provide receptionist support
• Respond to student inquiries regarding classes, department programs, activities, fees, faculty schedules, and office locations
• Direct students and visitors to appropriate campus areas
• Assist faculty and staff from other departments as needed

Student Support:

• Develop and maintain database of nursing applications and respond timely to applicants
• Maintain spreadsheet tracking nursing student requirements including course prerequisites, background checks, immunizations, and clinical site requirements
• Contact students regarding missing compliance documentation
• Maintain student files and send required documents to clinical sites
• Serve as co-leader of nursing clubs and keep meeting minutes
• Maintain records for nursing scholarship donors and account balances, including the nursing booster club
• Register pre-nursing and nursing students during registration periods and throughout the semester
• Verify student address, major, and advisor information and forward data to records office
• Assign advisors for the department

Office Management and Marketing:

• Purchase office, lab, and classroom supplies
• Track program budget and reallocate P-cards for faculty as needed
• Interview, hire, and supervise student workers
• Prepare and maintain department website, marketing materials, and department documents
• Maintain office equipment

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Residency Requirement:

Residents and non-residents of Colorado may apply and be hired into this position as the work will be performed primarily at a location that is within 30 miles of the state border. 

Class Code & Classification Description:

G3A3XX ADMINISTRATIVE ASSISTANT II

Minimum Qualifications:

Experience Only:
Two (2) years of clerical experience as listed above, performed as the primary function of the job. Daily interaction with students, faculty and staff require that this position have strong interpersonal, communication and organizational skills. Computer literacy is a must. Effective verbal and written communication skills are necessary for success in this position. Do not use "SEE RESUME" statements on application; your application must be completed in detail and clearly document your relevant work experience. (Part time experience will be pro-rated).  

OR

Education and Experience:
College, university, or non-correspondence business school course work from an accredited institution in Business or related field may substitute for the clerical experience as listed above on a year for year basis. A copy of your transcripts verifying the required credits must be submitted with your application. You may redact age-related information on your transcript.  

Conditions of Employment:  Must submit to and successfully complete a pre-employment background check as a condition of hire. Felony convictions or conviction of crimes of moral turpitude or convictions of misdemeanors related to job duties may disqualify you from consideration for this position. Should your background check reveal any charges and convictions, it is your responsibility to provide NJC Office of Human Resources with an official disposition of the charges. An essential function of this position requires exertion of up to 20 lbs. of force occasionally, and/or up to 10 lbs. of force frequently, and/or a negligible amount of force constantly to move objects. May be required to walk or stand to a significant degree.
 

Appeal Rights:

An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.

As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.

Supplemental Information

This posting may be used to fill one or more similar positions in the future.

NJC recognizes the importance of a workforce that is reflective of our diverse student community. As such, we are interested in selecting the best candidate from a diverse applicant pool.

Important Note To Applicants: Former employees of the Colorado Community College System or one of its 13 colleges, who were disciplinary terminated or resigned in lieu of termination, must disclose this information on your completed application. 

Comparative Analysis Process: Your employment application will be used to rate your training and experience and to determine your rank among the candidates for this position. Other forms of testing may include eSkill, oral board, written, etc. subject to change based on number of qualified applicants. It is, therefore, very important to fill out the application completely and to give a detailed description of your education and work experience. Your application and attachments should address the described duties, minimum, and preferred qualifications. Be sure your application specifically addresses the requirements as listed in the Minimum Requirements section and that all required documents are included in the application packet (e.g. application, transcripts, licensure, supplemental questionnaire, etc.). Failure to include the required information by the application deadline will result in your rejection from consideration of the position.
 

Equal Opportunity Employer: The Colorado Community College System believes when all human qualities are regarded with dignity and respect and when everyone has access to the individualized support they need, all will have the opportunity to thrive. In all aspects of the employment process, decisions are made based on merit, competence, performance and business need without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, creed, ancestry, national origin, marital status, genetic information, military status, or any other protected status in accordance with applicable law.

Americans with Disabilities Act (ADA) Accommodations:  Northeastern Junior College is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Jeri Estrada, at jeri.estrada@njc.edu or call 970-521-6730.

Pregnant Worker’s Fairness Act: The Pregnant Worker’s Fairness Act allows applicants to request a reasonable accommodation for known limitations related to pregnancy, childbirth, or related medical conditions. If you require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to Jeri Estrada, at jeri.estrada@njc.edu or call 970-521-6730. 

If you are an individual who wishes to request reasonable accommodations for an exam, you must do so at least three days prior to the administration of the exam.  Please refer to the contact information on the exam scheduling notice or on the specific job announcement.  

Address Confidentiality Program:
If you are covered by the Address Confidentiality Program as provided by Colorado Revised Statute (CRS) 24-21-201 through 24-21-214, please notify the Human Resources office or analyst listed on this announcement so that you are provided the appropriate time extension for notifications provided by U.S. Mail. The extension allowed under this program applies only to U.S. Mail notifications that include a deadline of 10 days or less.

For information regarding Northeastern Junior College Security, including crime statistics for the campus and surrounding area, please see the NJC Publication website under "About NJC":  http://www.njc.edu/publications/.  For a hard copy report please contact 970-521-6657. 

FOR CURRENT OR FORMER EMPLOYEES OF THE STATE OF COLORADO:

Per the requirements of the Step Pay Program implemented on July 1, 2024, any State employee must be paid a rate that is equal to or greater than the appropriate step pay rate within their classification’s pay range based on completed years in their current class series as of June 30. All current and former State employees must ensure that your entire work history within the State Classified System, including at Institutions of Higher Education, is indicated in your application so that your time-in-series can be calculated accurately.