Administrative Assistant I - Communication

Administrative Assistant I - Communication
Location: Dayton United States
Job Type: Onsite
Time Type: PartTime
Job ID: 05568

Job Description:

Position Information (Default Section)

The Sinclair Administrative Assistant I - Communication will provide a wide variety of administrative support to the Chairperson of the Communication Department and associated faculty in a manner that enables the department to operate efficiently and professionally. This position enables the chairperson and faculty to support Sinclair Community College's academic mission to provide professionalism, efficiency and productivity to all faculty, staff and students.

The hourly pay rate for this position is $17.98 and has a maximum of 28 hours per week.

Why you'll love Sinclair:

The following are some of the benefits that part-time staff with Sinclair College receive:

• Tuition Waiver for You: Employees can take advantage of tuition-free access for up to 3 credit hours per semester.
• Generous Retirement Benefits: Build your future through participation in OPERS, including a 14% employer contribution.
• Paid Holidays: Enjoy 14 annually observed College holidays, with part-time employees paid for the regularly scheduled hours on these days
• Professional Growth Opportunities: Take advantage of opportunities for advancement, promotion, continued education, and professional development.
• Work-Life Balance and Wellness: Access programs, resources, and events that support your personal well-being and professional success.
• SCC has the right to revise this position description at any time. This position description does not represent in any way a contract of employment.

Principal Accountabilities

Administrative/Clerical Support

• Maintain, coordinate, order and receive classroom and office supplies
• Generate correspondence, documents, and reports
• Perform basic reception
• Process mail correspondence
• Process and duplicate departmental materials
• Process requisitions, duplication requests, food requests, pcard reports, and physical plant requests and prepare travel expense requests
• Prepare and maintain necessary agendas, materials and scheduling for meetings
• Coordinate and complete process for departmental functions
• Process paperwork and contact all involved on class cancellations, additions and changes
• Maintain departmental budgets
• Complete payroll processes for chairperson, faculty, staff, and students including ACF and Adjunct requests
• Maintain and process curriculum changes, utilizing curriculum management software
• Maintain inventory and order textbooks for department
• Assist in monitoring enrollment and course scheduling

Information Technology

• Provide Colleague technical support
• Use Word, Excel, PowerPoint, and Access to develop office documents
• Prepare Employee Requisitions online when needed

Communication

• Maintain, answer questions and solve problems, take messages, transfer calls, and make referrals
• Prepare and send FAX messages
• Provide appropriate and accurate information when assisting external and internal customers
• Send/receive email

Requirements

• Minimum of a high school diploma or equivalent required; associate's degree preferred
• Minimum of two (2) years of office/clerical experience required
• Ability to work on multiple tasks simultaneously while providing attention to detail and meeting all prescribed deadlines required
• Ability to work a flexible schedule if work hours/needs change required
• Computer skills with proficiency in Word, Excel, Outlook, and Power Point and other software programs used by the department required
• Excellent organization skills and strong attention to detail required
• Strong interpersonal communication skills required
• Professional communication skills (i.e. writing, editing, interpersonal skills, telephone etiquette) required
• Ability to provide customer service in a responsible manner by being knowledgeable, proactive and supportive required