Administrative Assistant

Administrative Assistant

Location: William & Mary

remote type

Remote Type - Not eligible

locations

William & Mary

time type

Part time

Job Description:

Job Requisition:

JR101544 Administrative Assistant (Open)

 

Job Posting Title:

Administrative Assistant

 

Department:

CC00006 WM001 | PRES | Strategic Cultural Partnerships

 

Job Family:

Staff - Administrative & Office Support

 

Worker Sub Type:

Wage-Continuing (non-benefited)

 

Job Requisition Primary Location:

William & Mary

 

Primary Job Posting Location:

William & Mary

 

Job Description Summary:

Strategic Cultural Partnerships (SCP) at William & Mary bridges past and present, scholarship and practice, and campus and community to illuminate diverse stories and propel learning to build a more just world. Through partnership, SCP catalyzes W&M’s human talent and cultural and historic resources to convene gatherings of significance, ignite innovative learning, and develop and disseminate community engaged research.

SCP seeks an Administrative Assistant to provide office services and administrative transactions support. Reporting to the Administration & Projects Manager, the Administrative Assistant will support and work in collaboration with all SCP staff. The successful candidate will demonstrate strong attention to detail and an ability to balance multiple priorities.

SCP offices are located in Travis and Barrett Houses; these buildings are owned, operated, and maintained by The Colonial Williamsburg Foundation. The Administrative Assistant will have primary responsibility for liaising with Colonial Williamsburg for building services and other facilities requests. Due to the historic nature of these structures, spaces are not fully ADA compliant.

 

Job Description:

Required Qualifications:

• High school diploma or equivalent.

• Knowledge of administrative and office management best practices.

• Demonstrated proficiency in Microsoft Office (Word, Excel, Outlook).

• Excellent organizational skills and attention to detail.

• Ability to learn and work effectively with productivity systems and applications (e.g. Workday, buyW&M).

• Demonstrated strong communication skills (spoken and written) and customer service skills.

• Demonstrated experience following established systems, guidelines, and policies.

 

Preferred Qualifications:

• Post-secondary education such as an associate’s or bachelor’s degree.

• Prior administrative experience in higher education.

• Experience with Microsoft Teams.

• Experience with Workday enterprise resource planning platform and BuyW&M accounts payable/vendor management system.

• Experience with William & Mary personnel, financial operations, and procurement policies and procedures.

 

Conditions of Employment:

• This is a part-time position, not to exceed 29 hours per week, on average, or 1,500 hours annually.

• This position is grant funded and contingent on the continuing availability of these funds.

• The associated grant has a planned performance period ending 9/30/2028. The position may be extended depending on availability of additional funding and departmental project needs.

• This is a non-exempt position, which may be eligible to receive overtime in accordance with the Fair Labor Standards Act.

• This position is not eligible for remote work.

 

Job Duties:

45% - Administrative Transactions:

• Initiate routine procurements in compliance with state and university policies, including but not limited to supplies, equipment, services, vendors, memberships, and subscriptions.

• Serve as departmental Small Purchase Charge Card (SPCC) holder, processing and reconciling credit card transactions in compliance with state and university policies.

• Initiate routine personnel transactions in compliance with state and university policies.

• Initiate other routine financial transactions including accounting and payroll adjustments.

• Assist with preparation of travel authorizations and expense reimbursement requests, as needed.

• Support student employment processes, including hiring and verification of federal I-9 employment eligibility.

 

45% - Office Services:

• Inventory, order, and maintain supply of office equipment in compliance with state and university procedures.

• Provide administrative support for coordination of meetings and departmental events. Provide calendar management support as needed to Presidential Liaison for Strategic Cultural Partnerships.

• Liaise with Colonial Williamsburg Foundation Work Control and other staff regarding building services, maintenance requests, etc.

• Receive departmental visitors.

• Maintain departmental records in compliance with retention guidelines.

• Assist Administration & Projects Manager with departmental budgets management.

• Assist Administration & Projects Manager with departmental payment card acceptance compliance.

 

5% - Professional Development:

 

5% - Other duties as assigned:

 

Hiring Range: Up to $21.00/hour

 

Additional Job Description:

 

Job Profile:

JP0165 - Administrative & Office Specialist II - Nonexempt - Hourly - H04

 

Qualifications:

 

Pay Rate Type:

Hourly

 

Compensation Grade:

H04

 

Recruiting Start Date:

2026-04-02

 

Review Date:

2026-04-23

 

Position Restrictions:

Restricted Funds & Restricted Term

 

 

 

EEO is the Law.  Applicants can learn more about William & Mary’s status as an equal opportunity employer by viewing the "Know Your Rights" poster published by the U.S. Equal Employment Opportunity Commission. https://www.eeoc.gov/know-your-rights-workplace-discrimination-illegal

 

Background Check: William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check. 

 

Remote Work Disclaimer: Remote work eligibility is not guaranteed and is subject to approval. Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor’s ability to manage remote workers. Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility.