Admin Assistant II

Title: Admin Assistant 2

Location: Albuquerque, NM, United States

Work Type: Hybrid

Job ID: req36865

Job Description:

The Center for Teaching and Learning (CTL) is a unified collective of many excellent initiatives that includes the Student Learning Assistance, Graduate Support, Teaching Support, and Digital Learning. Our department is committed to helping all UNM students - both undergraduate and graduate students - achieve success.

CTL is recruiting a highly detail-oriented and customer-friendly administrative assistant to provide clerical and administrative support for all departments. The Admin Assistant 2 is responsible for the coordination of daily administrative activities in a dynamic service unit consisting of 30+ technical and administrative staff across three main operating units.

The selected individual will provide administrative support related to purchasing, scheduling, record keeping, communication, and serve as first-level support to ensure department administrative practices align with university, local, state, and federal regulations. We are looking for someone who has strong communication skills and can multi-task in a fast-paced environment with a high degree of professionalism and integrity.

This is a full-time, benefits eligible position.

Interested candidates should submit a resume and cover letter for consideration. The cover letter should address your experience and career goals as an administrator/manager/leader in the university setting. Your application will not be considered without a cover letter.

See the Position Description for additional information:

Duties and Responsibilities:

• Assists CTL Sr Business Manager with fiscal activities of the organization. This includes supporting the program directors and supervisors with budget analysis and management, processing transfers, allocations, and labor redistributions.
• Assists the Data Manager with SharePoint, TutorTrac and other software pertinent to the organization.
• Manages CTL daily operations and inventory.
• Manages CTL payroll for both staff and students. This will include updating policies/procedures, employee training, projection reports, and time entry.
• Manages CTL hiring/HR paperwork for both staff and students. This will include posting positions, collecting application material, submitting all personnel paperwork, employee training, maintaining deadlines, and assisting with advertising.
• Acts as the main purchaser for the department that includes both on- and off-campus vendors via PCard, Lobomart, websites, etc.
• Prepare and/or edit routine correspondence, including sending reminder emails to unit Directors and all CTL staff to facilitate organization of group meetings.
• Purchasing agent for the unit; departmental P-card holder.
• Manage updates to department website.
• Manage various email accounts including responses to general inquiries.
• Coordinating routine document processing in both paper-based and digital systems with accuracy. Maintaining databases to track hospitality and outreach events.
• Prepare meeting agendas and meeting minutes/summaries.
• Establishes, maintains, processes, and updates of files, records, certificates, and/or other documents.
• Performs basic, routine bookkeeping functions, which may involve simple billing and cash receipt activities.
• May serve as Campus Security Authority as outlined by the Clery Act.
• Performs miscellaneous job-related duties as assigned.

This position is currently open to remote hybrid work. After a period of time, the new employee may be eligible for a hybrid remote work (telecommuting) arrangement under the discretion of their supervisor, business needs, and successful completion of training.

PayHourly: $17.56 - $22.29

Benefits EligibleThis is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs.