Staff Accountant

Title: Staff Accountant
Location: San Antonio, TX
Operating Company: Mechanical Reps Inc.
FLSA Status: Non-Exempt
Salary Range: $55-80k

About:

Mechanical Reps Inc - A member of the AIR Control Concepts family.  

Mechanical Reps Inc. is the premier manufacturers' representative for HVAC products in Central and South Texas. Founded in 1974, our team provides exceptional products and an unprecedented level of service. Mechanical Reps Inc. serves engineers, contractors, and facility managers who demand responsiveness and expertise. 

We are proud of our long-lasting relationships with leading product manufacturers, but we understand that our real product is service. Uncompromising dedication to our customers is our greatest strength. 

Job Description:
We are seeking a highly experienced and detail-oriented Staff Accountant to join our GAAP accounting team. This role supports day-to-day accounting operations, assists with the month-end close process, and helps ensure the accuracy and completeness of financial data across the region.
In addition to core accounting responsibilities, this position will play a key role in construction-related accounts receivable processes, including collections, lien management, and bond claim support.

Responsibilities:
Accounting Operations

• Perform daily accounting activities across assigned entities, ensuring transactions are accurate, timely, and properly supported
• Process one-off trade Accounts Receivable (AR) and Accounts Payable (AP) transactions as needed
• Prepare and maintain bank reconciliations and daily cash reporting
• Review and track sales tax exemption certificates and support compliance with local tax requirements
• Assist with vendor setup and maintenance in coordination with the AP team

Month-End Close & Reporting

• Support the monthly close process by preparing balance sheet reconciliations, accruals, and journal entries
• Prepare intercompany reconciliations and assist with resolving variances
• Assist with analytical reviews and variance analysis to support financial statement preparation

Construction A/R, Collections & Lien Management

• Manage collections by providing excellent customer service to clients’ Accounts Payable departments, including collection calls
• Monitor A/R aging, resolve discrepancies, and support reduction of DSO
• Review and approve Job Information Forms to ensure accuracy and completeness
• Set up and maintain projects in Levelset to track lien rights and compliance
• Assist with execution of monthly lien and bond notices to protect company interests
• Verify and process releases of lien notices in accordance with project payment status
• Manage A/R deposits and ensure proper application and documentation
• Collaborate with contractors, subcontractors, and suppliers to resolve billing and payment issues

Work Environment & Physical Demands:

• Work is performed in an office or remote office environment
• Frequent use of computers, accounting systems, and standard office equipment
• Prolonged periods of sitting, data entry, and screen time
• Ability to review detailed financial information for extended periods

Experience:
Required Qualifications

• Bachelor’s degree in Accounting or related field
• 1-3+ years of accounting experience, preferably in a multi-entity or construction environment
• Experience filing mechanics liens and handling payment and performance bond claims
• Strong background in collections and credit management
• Solid understanding of construction industry billing practices
• Knowledge of construction contracts, lien laws, and bond claim procedures
• Ability to manage A/R aging, resolve disputes, and reduce DSO
• Experience working with contractors, subcontractors, and suppliers
• Strong understanding of GAAP and core accounting principles
• Proficiency in Microsoft Excel and accounting systems

Preferred Qualifications

• Experience in the construction or related industry
• Experience submitting construction payment applications
• Familiarity with AIA contracts and construction compliance documentation
• Experience with Levelset or similar lien management platforms
• Strong negotiation and communication skills
• Detail-oriented with strong documentation and recordkeeping practices
• CPA or CPA eligibility a plus

Benefits: 
We offer a competitive and comprehensive benefits package, including:

• Health & Wellness – Medical, dental, vision, and life insurance coverage to support your well-being.
• Financial Security – 401(k) retirement plan with company match and short/long-term disability coverage.
• Work-Life Balance – Paid time off (PTO), paid holidays, and an employee assistance program (EAP).
• Professional Development – Ongoing training opportunities and support for continuing education.

 
The Company provides equal employment opportunity in accordance with applicable laws and prohibits discrimination and harassment. Employment decisions are based on business needs and qualifications.
The Company complies with disability laws and provides reasonable accommodations to qualified individuals.