Specialist, Philanthropic Relations

Title: Specialist, Philanthropic Relations
Location: Rosemont United States

Job Description:

The American Academy of Dermatology is seeking a Specialist, Philanthropic Relations located in our Rosemont, IL. office responsible for working with the Philanthropic Relations and Events team to provide support of Annual Fund, Donor Acknowledgment, Engagement and Event logistics and fulfillment. Maintain accurate records in CRM as well as additional AAD Systems such as Aptify and Monday. Collaborates with other departments within the Academy such as finance, creative and marketing for reporting and event needs. In addition to prospect research and qualification, this role is responsible for donor communications and events contract tracking.

About Us:

The American Academy of Dermatology (Academy), founded in 1938, is the largest, most influential, and most representative of all dermatologic associations. A sister organization to the Academy, the American Academy of Dermatology Association is the resource for government affairs, health policy and practice information for dermatologists, and plays a major role in formulating policies that can enhance the quality of dermatologic care.

With a membership of more than 21,000 members worldwide, the Academy is committed to: advancing the diagnosis and medical, surgical, and cosmetic treatment of the skin, hair, and nails; advocating high standards in clinical practice, education, and research in dermatology; and supporting and enhancing patient care for a lifetime of healthier skin.

To learn more about the Academy please visit our website at www.aad.org, or follow us on these social media outlets:

• Facebook (www.facebook.com/aadskin)
• TikTok (www.tiktok.com/@AADskin)
• Pinterest (www.pinterest.com/AADskin)
• Instagram (www.instagram.com/aadskin1)

Responsibilities:

• Maintain Raiser's Edge to include: pledges/payments (Annual Giving contributions and all pledged and realized Planned Gifts, Event sponsorships and donations) in accordance with established departmental procedures and IRS guidelines. Process Electronic Funds Transfer (EFT) and recurring gifts through CRM based upon assigned campaigns. Prepare and send acknowledgement letters in accordance with established departmental procedures and IRS regulations. Generate Queries, Exports and Reports. As needed or requested, ensure data input on philanthropic contributions is appropriately maintained in Academy and department databases.

• Analyze data to identify trends and opportunities for improving fundraising strategy.

• Assist with fulfillment of individual donor and event sponsor benefits, including but not limited to: logo recognition, engagement opportunities and pre-post event communications.

• Communicate/work with Finance and Information Technology regarding the integration of CRM and Aptify. Maintain the integrity of the CRM database and ensure accurate and complete transfer of information. Administer other projects associated with CRM as necessary.

• Work with marketing and communications on collateral needs for campaign and event communications. Create and update fundraising tools and websites for both peer-to-peer events and gala. Provide onsite logistical assistance.

• Manage and fulfill a portfolio communications plan including individual fundraising goals and personalized strategies to effectively steward, educate, cultivate, and solicit gifts from low-to-mid level donors. Conduct face-to-face visits with donors and work closely with volunteer leadership to secure gifts.

• Support to Community, Corporate & Philanthropic Relations council and committee work, as needed.

Requirements:

• Bachelor's degree or equivalent experience in specialized field with minimum 2 years' fundraising or operations experience required.
• Experience with Raiser's Edge software highly preferred.
• Ability to handle difficult and stressful situations with professional composure.
• Attention to Detail - Able to consistently complete work accurately and locate errors of others.
• Collaboration - Establishes and maintains effective work relationships, works cooperatively in group situations. Offers assistance and support to coworkers.
• Communication - Apply effective verbal, nonverbal, and written communication methods to achieve desired results. Understand there are various methods through which communication is achieved and the barriers to effective communication. Ability to provide effective, organized presentations to large group of members, leadership, or individuals.
• Computer - Intermediate with MS Office skills (Outlook Word, Excel and PowerPoint).
• Dependability - Able to follow through on assignments and instructions in a reliable, trustworthy and timely manner. Responds productively to requests for service and assistance.
• Finance and Accounting - Assist with preparing, managing, and monitoring budget and expenses.
• Service Orientation - Committed to understanding and meeting the unique needs of internal and external customers.

We offer a competitive compensation plan and benefits package including medical/dental/vision/life insurance as well as a matching retirement contribution, tuition reimbursement, bonus program, pension plan, paid vacation/medical/personal days, work-life balance, recognition program and casual work environment. More information about our compensation and benefits can be reviewed on the detailed job ad on our website.

The Academy offers a hybrid work environment; providing time in the office for in-person collaboration and the opportunity to work remotely for focus time. We are building a workplace where our employees are excited to come to work every day because of the culture that we are creating together - one of respect, transparency, and collaboration. A workplace in which we demonstrate care and commitment, celebration, community, and focused learning that contributes to the mission of advancing excellence in dermatologic care.