Specialist, Library Accounting

Title: Specialist, Library Accounting

Location: Orlando, FL United States

Hybrid

Job Description:

About this Position

Position NumberSE0179

Position TitleSpecialist, Library Accounting

Job TypeStaff

FT/PTFull-Time

Employee Class DescriptionStaff (ed. support)

General Position Description

Provides accounting, auditing, and financial analysis support for the Library in alignment with the College’s mission. This position supports budget administration by maintaining accurate financial records, monitoring expenditures, reconciling accounts, and assisting with the management of departmental budgets. Responsibilities include preparing monthly and annual financial reports and ensuring accurate documentation of financial transactions. Serves as a purchasing card (P-card) holder and supports procurement activities in accordance with college policies and procedures and partnering with library staff, Student Development, Finance and Procurement offices to ensure effective purchasing, budget tracking, and financial compliance.

Flexible Work ArrangementMajority/Primarily On-site: Employee performs the majority of job duties on-site, but may occasionally work remotely.

Grade2024

Exemption StatusNon-Exempt

Posting NumberS3861P

Location(s)Orlando, FL 32811 - West Campus

Proposed Work Schedule (Please note hours subject to change based on business needs)

 Monday through Friday, 8:00 a.m. to 4:30 p.m., or as needed.
 

Number of Vacancies1

Provides accounting, auditing, and financial analysis support for the Library in alignment with the College's mission. This position supports budget administration by maintaining accurate financial records, monitoring expenditures, reconciling accounts, and assisting with the management of departmental budgets. Responsibilities include preparing monthly and annual financial reports and ensuring accurate documentation of financial transactions. Serves as a purchasing card (P-card) holder and supports procurement activities in accordance with college policies and procedures and partnering with library staff, Student Development, Finance and Procurement offices to ensure effective purchasing, budget tracking, and financial compliance.

Flexible Work Arrangement Majority/Primarily On-site: Employee performs the majority of job duties on-site, but may occasionally work remotely. Grade 2024 Exemption Status Non-Exempt Posting Number S3861P Location(s) Orlando, FL 32811 - West Campus Proposed Work Schedule (Please note hours subject to change based on business needs)

Monday through Friday, 8:00 a.m. to 4:30 p.m., or as needed.

Posting Detail Information

Temporary Position (Temp or Grant Funded) Details Salary Range $ 38,654

Essential Job Functions

Description of Job Function

1. Performs budget administration and assists library staff college-wide as required.

2. Performs fiscal opening and closing of assigned budgets; prepares and distributes monthly financial reports; audits and reconciles accounts to the trial balance; and assists authorized users with posting accounting entries.

3. Monitors funds for compliance with State and College policies and approves eligible expenditures in accordance with established guidelines.

4. Reconciles financial transactions to ensure compliance with Procurement, Financial Services, and Grant guidelines.

5. Acts as a liaison to the Procurement and Accounts Payable Offices to facilitate the processing of contracts, purchases, and vendor payments; obtains vendor quotes in accordance with Procurement guidelines.

6. Serves as the Purchasing Card (P-Card) holder; ensures accurate account coding, verifies funds availability, and prepares budget transfers as needed.

7. Coordinates and maintains library memberships, including registrations, renewals, expirations, and payments, in compliance with Procurement guidelines.

8. Maintains accurate and up-to-date electronic records for follow-up and research, in accordance with College and auditing guidelines.

9. Collaborates with and provides guidance to staff for purchase of operational supplies, purchasing guidelines and purchasing and budget processes.

10. Acts as a liaison with other college units and outside companies and vendors on purchasing and budgeting matters.

11. Attends budget and committee meetings as appropriate.

12. Performs other related duties as assigned.

Qualifications

Drivers License Requirement

Drivers License Requirement Not Applicable

Required Qualifications

Required Minimum Education Associate's Degree from a regionally accredited institution, or any equivalent combination of related education, training, and/or experience which provides the required knowledge, skills, and abilities to perform the essential functions. Required Field of Study Other Required Qualifications Required License/Certification

Preferred Qualifications

Preferred Education & Field of Study Preferred Type of Experience

Familiarity with integrated library systems (ILS).

Experience with financial or enterprise resource planning (ERP) systems.

Preferred Licenses/Certification

Knowledge, Skills and Abilities

Knowledge, Skills and Abilities

1. Knowledge of Integrated Library System (ILS) and related platforms

2. Knowledge of computerized accounting practices and procedures, college procedures and auditing practices.

3. Ability to communicate effectively both orally and in writing.

4. Ability to use technology and multiple software programs including Microsoft Office.

5. Ability to follow complex directions, handles multiple priorities, solve problems, independent plan, initiate, and complete assignments; and make independent accounting decisions.

6. Ability to maintain good working relationships with college staff and outside agencies.

Working Conditions

General Working Conditions

This job primarily operates in a professional office environment. The employee will routinely operate standard office equipment including but not limited to computers, keyboards, mouse, phones, photocopiers, printers, scanners, filing cabinets and fax machines. While performing the duties of this job, the noise level in the work environment is usually quiet to moderate.Typical physical competencies include but are not limited to frequently remaining stationary, moving, reaching, positioning self and occasionally ascending/descending, lifting/moving objects weighing between 5-15 pounds. This job also entails frequently communicating, discerning and exchanging information, detecting and perceiving objects up close, at a distance, and the ability to adjust focus. Cognitive abilities include but are not limited to frequently using discretion, judgment, reasoning, memory, learning, maintaining confidentiality, comprehension, problem solving, and decision-making.The typical work environment, physical and cognitive demands listed above are representative of those that must be met by an employee to successfully perform the essential functions of this job. The College has a process to identify and make available reasonable accommodations to enable individuals with disabilities to perform the essential functions.