Special Collections Storage and Access Coordinator

Title: Special Collections Remote Storage & Access Coordinator

Location: Denton United States

Job Description:

Salary: Depending on qualifications with a minimum of $36,383.00.

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview

Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and University of North Texas Health Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.

We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.

Department Summary

A wide range of student- and faculty-centered services are the cornerstone of the Libraries' integral role in the University of North Texas community. As the most-used service on campus and an essential component of education and research at the University of North Texas, the Libraries offer access to an abundant collection of more than 6 million items (print and digital) along with expert personnel to assist patrons in achieving their academic and scholarly goals. We provide innovative programs and support to enhance the intermingling of teaching, learning, and research at UNT.  

The Special Collections department collects and preserves rare and unique research materials for use by students, scholars, and the public. The department consists of five highly collaborative units; Digital Collections, Preservation, Processing/Description, Public Services/ Outreach, and University Archives. Special Collections offers unique experiences to students and faculty to engage with primary sources, rare books, arts, and artifacts. Faculty in a variety of disciplines including arts, humanities, and sciences schedule class visits to Special Collections each semester. Faculty also take advantage of coursework development grants to integrate Special Collections into curriculum, and research fellowships to further scholarly pursuits. As one of the largest contributing partners to The Portal to Texas History, Special Collections leads initiatives each year to digitize archival collections and preserve born digital archival content.

Position Overview

This position will support the work of the Acquisitions, Processing, and Preservation units at the Research Collections Library. Oversee accessioning of all incoming archival collections in support of UNT Special Collections’ collection acquisition program. Maintain physical and electronic donor files and assign collection numbers utilizing ArchivesSpace. Fulfill University Advancement requirements for all gift-in-kind donations. Manage onsite requests for Special Collections being paged to the remote facility utilizing Aeon. Collaborate with Access Services Specialist (working at Willis Library) and remote facility manager ensure requests are fulfilled and reshelved appropriately. Fulfill on-demand scanning requests for collection materials that can be digitized at the RCL. Ideal candidate will possess a combination of specialized knowledge and practical experience in an archive and/or Special Collections environment. This position works primarily at the Research Collections Library; a remote campus facility located approximately one mile north of campus. Work will require occasional visits to Willis Library for department and divisional activities.

Minimum Qualifications

Bachelor's degree and one year of progressively responsible library experience; or any equivalent combination of education, training, and experience.

Knowledge, Skills and Abilities

• Expert knowledge of library principles and policies, and extensive knowledge of specialized area functions and workflows.
• Strong supervisory and leadership skills.
• Evidence in working effectively with students, faculty, staff, and the community.
• Verified ability to utilize multiple computer applications toward increased productivity in a rapidly changing environment.
• Excellent written and oral communication skills.
• Ability to establish and maintain effective working relationships.
• Demonstrated critical thinking and independent decision-making skills.
 

Preferred Qualifications

• Experience working in archives or Special Collections
• Cross-trained in archival processing, preservation, and acquisitions
• Strong tendency towards collaboration.
• Experience using information organization software such as ArchivesSpace and Aeon.
• Experience using project management software, like Trello
• Experience performing archival research
• Strong supervisory skills

We want to emphasize that the preferred qualifications are not required and that we are committed to helping our future colleague develop these preferred skills.

Required License/Registration/Certifications

Job Duties

• Oversee accessioning of special collections materials. 
• Manage donor files of new acquisitions including processing gift agreements, generating acknowledgement letters, and making files accessible once processed. 
• Adhere to policies governing gifts-in-kind to the library, as required by University Advancement. 
• Assign locations to unprocessed collections. 
• Effectively utilize department project management software, Trello. 
• Assist with processing, preservation, and acquisition projects as needed. 
• Contribute to departmental initiatives and community outreach projects such as Archives Institute, gallery exhibition(s) and installs, and National Juneteenth Museum’s History Harvest. 
• Oversee preservation queue of processed and unprocessed collection materials. 
• Enhance and improve workflows and processes to better facilitate the acquisitions, preservation, processing, and cataloging goals of Special Collections. 
• Use Aeon to fulfill and track patron/staff requests for collection materials to be accessed at RCL. Manage Aeon queues for requests fulfilled at RCL, ensuring that materials are requested, checked in, and returned to storage. -
• Submit and manage preservation supply orders for the department, oversee supply inventory, enter and track orders in financial worksheets. 
• Process archival collections, as needed. 
• Assist with other Special Collections projects as assigned and help with workshops and special events. -
• Hire, supervise, and train student assistants, as needed. 

Physical Requirements

Communicating with others to exchange information.
Lifting and Moving objects up to 20 pounds.

Environmental Hazards
No adverse environmental conditions expected.

Work Schedule

Monday-Friday, 8am – 5 pm

Driving University Vehicle

No

Security Sensitive

This is a Security Sensitive Position.