Senior Payroll Administrator

Title: Senior Payroll Administrator

Location: Westminster, CO|  Denver Metro /Boulder /Longmont /Fort Collins

Work Type: Hybrid, Full Time

Job Description:

Position Description:

The Senior Payroll Administrator will be responsible for managing and processing the company's multi-state payroll operations in a timely, accurate, and compliant manner. This individual will serve as the primary point of contact for all payroll-related matters, ensuring compliance with federal, state, and local wage and hour laws, while supporting employees with professionalism and efficiency.

This role requires strong attention to detail, experience with multi-state payroll, and the ability to partner cross-functionally with HR, accounting, and finance teams in a fast-paced software environment.

Responsibilities:

• Payroll Operations:
• Process semi-monthly payroll for approximately 200 employees across multiple U.S. states.
• Review and verify employee time, earnings, deductions, and benefits prior to finalizing payroll.
• Coordinate payroll activities related to bonuses, commissions, equity, and other incentive comp.
• Partner with HR on all wage garnishments and own accurate withholding and payment to all agencies.
• Support the 401k administration, including rollovers, distributions, loan administration, and withholding calculations
• Respond promptly to payroll-related inquiries from employees and managers.
• Partner with HR on new hire setup, terminations, and changes in pay or deductions.

Finance & Accounting Integration

• Partner with Accounting to align payroll entries with monthly and quarterly close deadlines.
• Prepare payroll-related journal entries and maintain all supporting documentation.
• Support the reconciliation of payroll accounts, 401(k), taxes and employee deductions.

Compliance, Reporting & Audit

• Manage compliance with federal, state, and local payroll regulations, including wage and hour, garnishments, and tax withholding with payroll provider.
• Partner with the HRIS, Paylocity, to ensure timely and accurate tax filings and reporting (W-2s, 941s, 940s, etc.).
• Partner with HR and accounting to ensure accurate general ledger postings and benefit deductions.
• Support the annual external 401 (k) audit.
• Support the various annual workers compensation audits.

Systems & Process Improvement:

• Serve as the internal expert for the HRIS, Paylocity.
• Support system upgrades, testing, and integrations with HRIS and accounting platforms.
• Identify opportunities to streamline payroll processes and improve accuracy.

Success Criteria:

• Exceptional attention to detail and organizational skills.
• Excellent interpersonal and communication abilities.
• Ability to handle confidential information with discretion.
• Strong analytical and problem-solving skills.
• Experience supporting a distributed or fully remote workforce.
• Experience with accounting principles and payroll journal entries.

Qualifications:

• At least 3-5 years of payroll administration experience in a multi-state environment.
• Experience working independently to administer and run payroll.
• Experience in the tech/SaaS industry preferred.
• Proficiency with Paylocity payroll system ideal.
• Experience with integrations to HRIS and ERP systems ideal.
• Strong understanding of payroll tax, labor law, and compliance requirements.
• Comfortable with MS Excel

Compensation:

• Annual base salary range between $100-110k
• Bonus potential of 10% annually

Location:

• KPA is headquartered in Westminster, CO just outside of Denver. We operate in a hybrid, remote-first work model where local candidates can go into the office for in person collaboration, team meetings, or events. Our Senior Payroll Administrator will ideally sit in the Denver Metro/Boulder/Longmont/Fort Collins area with the ability to come in-person on a week-to-week basis.