Senior Executive Administrative Assistant

Senior Executive Administrative Assistant ( Hybrid- NYC)

locations

New York, NY

time type

Full time

job requisition id

JR1082127

The Senior Executive Administrative Assistant provides high-level administrative and secretarial support to two senior executives. This role is responsible for managing calendars, coordinating meetings and travel, preparing correspondence and presentations, and ensuring the smooth day-to-day operation of the executive office. The ideal candidate is highly organized, thrives in a fast-paced environment, demonstrates strong attention to detail, and is comfortable managing multiple priorities and workflows simultaneously.  This position requires regular attendance at our New York City office.

Responsibilities:

• Provide executive-level administrative and secretarial support to the Chief Growth and Strategy Officer, ensuring seamless day-to-day operations.
• Manage complex executive calendars, including scheduling appointments, meetings, and daily office activities.
• Review, research, prioritize, and route incoming correspondence; draft responses and initiate communications as appropriate.
• Coordinate meetings by scheduling conference rooms, arranging conference calls, confirming attendees, coordinating catering, and ensuring audiovisual and presentation equipment is fully functional and prepared.
• Attend meetings as needed to take minutes, transcribe notes, and distribute clear, timely meeting summaries.
• Arrange detailed travel logistics, including transportation, lodging, and itineraries, and prepare and submit expense reports.
• Develop and edit presentations, reports, and other business documents using Microsoft PowerPoint, Excel, and related software.
• Gather and analyze information to support executive decision-making and improve office efficiency.
• Utilize AI-powered and document automation tools to support the business and document summarization, while maintaining data privacy and confidentiality standards.
• Coordinate onboarding activities for new team members, including IT equipment setup, system access, and first-day logistics.
• Support cross-functional business initiatives and special projects as assigned.
• Maintain strict confidentiality when handling sensitive information, communications, and executive matters.
• Perform additional duties as assigned to meet the ongoing needs of the role.
   

Qualifications:

• High school diploma required; Associate degree preferred.
• Minimum of 5 years of administrative assistant experience, preferably supporting senior-level executives.
• Advanced proficiency in Microsoft Office Suite, particularly Outlook, Excel, and PowerPoint, as well as other business productivity tools.
• Proficiency with calendar management tools, including Outlook Calendar.
• Excellent written and verbal communication skills, with the ability to interact effectively across all levels of the organization.
• Strong customer service skills demonstrated by a high level of professionalism, discretion, and confidentiality.
• Proven ability to manage confidential information with sound judgment and discretion.
• Strong organizational, time-management, and multitasking skills, with exceptional attention to detail and accuracy.
• Demonstrated ability to prioritize tasks, manage multiple responsibilities, and meet deadlines in a fast-paced environment.
• Ability to work independently while maintaining a high level of accuracy and attention to detail.
• Strong critical thinking and analytical skills.

 

Preferred Skills and Attributes:

• Experience supporting multiple executives simultaneously.
• Strong problem-solving and decision-making abilities.
• Ability to identify urgent matters and respond appropriately.
• Professional demeanor and strong interpersonal skills.
• Highly dependable, resourceful, and adaptable in a fast-paced environment.

Compensation Range: The hourly salary range for this position is between $45.00- $52.00 per hour.

Broadridge considers various factors when evaluating a candidate's final salary including, but not limited to, relevant experience, skills, and education.

Bonus Eligibility: Bonus Eligible