Senior Administratv Specialist

Title: Senior Administratv Specialist

Job ID

221813

Location

Shawnee County

Full/Part Time

Full-Time

Agency

Kansas Department of Insurance

Job Description:

Agency Information:  

The mission of the Kansas Department of Insurance is to Regulate, Educate, and Advocate.

Regulate: Regulate and review companies that sell policies in Kansas to ensure solvency and compliance with insurance and securities laws and regulations. License and register the agencies, firms and individuals selling these products in Kansas.

Educate: Consumers about all things insurance and securities by publishing brochures and insurance guides to assist in the shopping process, giving presentations to groups across Kansas and serving as a non-biased source of information.

Advocate: For a strong and competitive market to give Kansans choices when shopping for products that meet their needs.

About the Position

Who can apply: Anyone

Classified/Unclassified Service: Unclassified

Full-Time/Part-Time: Full-time

Regular/Temporary: Regular

Work Schedule: Monday - Friday

Eligible to Receive Benefits: Yes

Veterans' Preference Eligible: Yes

Search Keywords: Transcription, document management, case documents, legal

Compensation: $42,000 - $50,000

* Salary can vary depending upon education, experience, or qualifications.

Employment Benefits

Comprehensive medical, mental, dental, vision, and additional coverage

Sick & Vacation leave

Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave

Paid State Holidays (designated by the Governor annually)

Fitness Centers in select locations

Employee discounts with the STAR Program

Retirement and deferred compensation programs

Position Summary & Responsibilities

Position Summary:  

The Kansas Department of Insurance is seeking a dedicated individual for a Senior Administrative Specialist position in our Legal Division.  This position provides advanced document management support for Securities, Legal, Compliance, and Enforcement staff acting as the lead processor or “Intaker” for all investigative case documents.

The Team 

The team members in the Legal Division are collaborative, hardworking and have the optimal goal to protect consumers against insurance and securities fraud in the State of Kansas.  This is a great position for those who thrive in a fast-paced environment and want to make a difference in the lives of others. We value our employees and encourage personal growth and professional development.

Key Responsibilities 

Responsibilities of this position include, but are not limited to:

• Processing, naming, and organizing documents to ensure consistency and integrity, as well as to maintain chain of custody and control to improve investigations and legal actions.
• Transcribe audio recordings of witness interviews to create an accurate written record.
• Assist legal staff with preparation of physical legal files for litigation.
• Process subpoenas and other legal documents.
• Assist in scheduling out-of-office meetings with investigation witnesses, including logistics such as reservations for car rentals, hotels, meeting rooms, and court-reporters.
• Prepare correspondence for mailing, proofread and edit written communication.
• Opening, sorting and distributing incoming mail within the Division.
• Manage paper and electronic files ensuring proper storage and adherence to agency retention schedules.
• Maintain records storage database.

What We Have to Offer 

The Kansas Department of Insurance has a comprehensive benefits package that includes:

• No waiting period for health insurance coverage – eligible for insurance on day one.
• Competitive Salary.
• Paid holidays, vacation leave, sick leave, and parental leave.
• Personal and professional growth opportunities by offering career development programs to further career advancement.
• Outstanding work-life balance with flexible work schedules and a chance to work up to two days a week remotely after six months of employment with the Department.
• Retention and Credential Bonus Opportunities.
• KPERS Retirement plan and deferred compensation program.
• Beautifully renovated office near Wanamaker Road with free parking and easy access to I-70.

Qualifications 

Three years of experience in general office, clerical and administrative support work. Education may be substituted for experience as determined relevant by the Commissioner of Insurance. 

Ideal Candidate Will Have:

• Knowledge of general office practices including typing, spelling, grammar, arithmetic, proofreading and data entry.
• Significant knowledge of common computer software including word processing, spreadsheets, databases and e-mail applications, including the ability to create simple functions and macros, tables and forms.
• Ability to apply and explain rules, regulations, policies and procedures.
• Ability to understand and follow verbal and written instructions.
• Ability to operate personal computers and various office equipment. 
• Ability to establish and maintain effective working relationships.
• Ability to extract data and formulate reasonable conclusions from a variety of sources.
• Ability to independently handle confidential and sensitive matters using excellent judgment and professionalism.

Additional Requirements: 

• As a condition of employment, candidates are subject to a pre-employment screening process to include name-based criminal history records check and reference/background check of past and present employers and a KBI background check.
• Verification of identity and employment eligibility to work in the U.S. is required by federal law.  For a list of acceptable documents that establish these criteria, please refer to the federal Form I-9.  Employment eligibility is verified through the E-Verify system.
• The Kansas Department of Insurance does not provide sponsorships for this position.