Senior Administrative Assistant

Title: Sr. Administrative Assistant

Location: Washington, District of Columbia, United States of America

Job Description:

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity.

Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

Raritan, New Jersey, United States of America, Washington, District of Columbia, United States of America

Job Description:

We are searching for the best talent for an Sr. Administrative Assistant. This hybrid role can be in Raritan, NJ or Washington, DC.

About Innovative Medicine

Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow.

Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way.

The Senior Administrative Assistant provides high-level, proactive administrative support to the Head of Global Regulatory Policy & Intelligence and selected members of the leadership team. This role operates with a high degree of autonomy and discretion, using sound judgment to manage complex priorities, sensitive matters, and time-critical deliverables.

This individual leads key administrative processes, coordinates high-impact meetings and special projects, and serves as a trusted partner to senior leaders. Strong communication, collaboration, and professionalism are essential to working effectively across regions, cultures, and organizational levels in a fast-paced global environment.

ESSENTIAL DUTIES AND RESPONSIBILITIES
(Duties are representative and may evolve based on business needs.)

• Manage complex domestic and international travel arrangements in compliance with company policy, including visa, ESTA, and related documentation
• Coordinate registration, payments, and logistics for global conferences, external engagements, and visiting executives
• Provide end-to-end administrative support for senior leaders and selected team members
• Initiate and manage purchase orders, departmental purchasing cards, and related procurement activities
• Coordinate recurring leadership and team meetings, including agenda development, scheduling, and virtual or hybrid logistics
• Plan and execute logistics for special events, off-site meetings, and training sessions, including meeting space and catering
• Lead onboarding coordination for new team members, including systems access, equipment, workspace, and credentials
• Maintain organized document and file management systems, including SharePoint
• Serve as the primary point of contact for internal and external visitors, overseeing registration, workspace, and travel logistics
• Oversee office services, supplies, business cards, and mail distribution
• Provide backup support for other senior assistants as needed
• Support ad hoc initiatives and special projects requiring independent judgment and coordination

Qualifications:

• High school diploma required; Bachelor’s degree in Business Administration, Communications, or a related field preferred.

• Minimum of 4 years of administrative experience is required
• Demonstrate excellence in managing complex executive schedules and competing priorities

• Be highly proficient with enterprise systems (e.g., MS Office, Teams, Zoom, Concur, Ariba, SharePoint)
• Exhibit strong judgement, problem-solving ability, and proactive anticipation of leadership needs
• Operate with discretion and integrity when managing sensitive and confidential information
• Manage multiple concurrent workstreams with urgency, flexibility, and attention to detail
• Communicate clearly and effectively across stakeholders and levels
• Model a positive, “can-do” mindset aligned with Johnson & Johnson Credo values

This position is overtime eligible.  

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act. 
Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child

Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year

Caregiver Leave – 80 hours in a 52-week rolling period10 days

Volunteer Leave – 32 hours per calendar year

Military Spouse Time-Off – 80 hours per calendar year