Senior Administrative Assistant

Senior Administrative Assistant 

Job Category: Communications

• Full-Time
• Hybrid

• Locations
  Washington, DC 20036, USA

The Senior Administrative Assistant provides high‑level administrative, budgeting, and financial support to the Chief Strategy Officer and the four departments within the Chief Strategy Division. This role ensures the smooth and efficient operation of the division by coordinating workflows, managing resources, and supporting strategic priorities. The Senior Administrative Assistant effectively communicates with internal and external stakeholders, demonstrates strong organizational and problem‑solving skills, executes tasks with accuracy and excellence, exercises sound judgment, and facilitates seamless collaboration across teams to support organizational goals.

Accountabilities (are the critical activities and results the position is held accountable to produce)

1. Project Management

2. Coordination & Communication

3. Administrative Support

4. Office and Administrative Management

Essential Functions (defines the critical end results expected of the jobholder related to the accountabilities above)

• Provide support to the Chief Strategy Officer, including calendar management, meeting coordination, and submitting expense reports.

• Plan and perform administrative, financial, and technical office duties to ensure timely, accurate, and efficient operations.

• Provide administrative support across multiple teams, including Federal Affairs, Governance/PIAA, Marketing and Communications, and Meetings.

• Coordinate meetings, prepare materials, and track follow-up actions to support cross-functional initiatives and leadership priorities.

• Maintain organized records, files, and tracking systems, ensuring accuracy, confidentiality, and accessibility of information.

• This position description is not intended to be an exhaustive list of responsibilities. Incumbents may be required to perform other duties as assigned.

Technical Competencies (are applied or practical knowledge and skills needed for effective technical performance)

1. Project Management Skills – Plans, initiates, executes, controls, and closes Tracks and manages resources, timeliness, costs, deliverables, and performance, and implements contingency plans, if necessary, to ensure projects are successfully completed.

2. Organizational Knowledge – People who are organizationally “savvy”, like to dive into the deep dive with regard to internal and external developments, excel in dynamic environments with many stakeholders, projects, and

3. Domain Knowledge – Demonstrates professional/technical knowledge, skills, and expertise within functional Stays current on best practices and the ability to apply that knowledge and/or skill in a variety of work situations.

4. Enterprise Processes and Technologies – Understands and effectively uses standard office equipment such as personal computers/laptops, and office automation Uses new, specialized or the organization-specific equipment, technologies, software, databases, and systems, as required, in accordance with the organization policies. Up to date on social media and use it appropriately on behalf of ASM.

5. Presentation & Written Communication Skills – either “one-on-one" or within a group setting, employing the use of various media to share ideas, convey information, and obtain necessary inputs in a clear and concise manner.

Behavioral Competencies (are observable behaviors and skills that matter most for success)

1. Instills Trust (Respect/Honor) – Gaining the confidence and trust of others through honesty, integrity, and

2. Self-Development – Actively seeking new ways to grow and be challenged using both formal and informal development channels.

3. Drives Results – Consistently achieving results, even under tough

4. Optimizes Work Processes – Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement.

5. Collaborates – Building partnerships and working collaboratively with others to meet shared

6. Values Differences – Recognizing the value that different perspectives and cultures bring to an

7. Decision Quality - Making good and timely decisions that keep the organization moving

Physical Demands

This role is primarily sedentary and involves prolonged periods of sitting and extensive use of computers and other digital  devices. Employees may be required to engage in repetitive motions such as typing and mouse use. Occasional movement may be necessary to access office supplies or equipment within a home or remote workspace. This requires a reliable internet connection and a suitable home office setup, including standard equipment such as a computer, monitor, keyboard, mouse, and headset. Ergonomic considerations are encouraged to promote comfort and reduce physical strain during extended work hours.

This position has a salary range of $54,723 - 71,163. Actual compensation will be determined based on factors including relevant experience, skills, qualifications, internal equity, geographic considerations, where applicable, and market data. 

In addition to base compensation, ASM offers a comprehensive benefits package, that includes medical, dental, and vision coverage, retirement benefits, paid time-off, and other employee wellness programs.

Qualifications

Behaviors

Preferred

Team Player

: Works well as a member of a group

Innovative

: Consistently introduces new ideas and demonstrates original thinking

Functional Expert

: Considered a thought leader on a subject

Enthusiastic

: Shows intense and eager enjoyment and interest

Detail Oriented

: Capable of carrying out a given task with all details necessary to get the task done well

Dedicated

: Devoted to a task or purpose with loyalty or integrity

Motivations

Preferred

Self-Starter

: Inspired to perform without outside help

Flexibility

: Inspired to perform well when granted the ability to set your own schedule and goals

Goal Completion

: Inspired to perform well by the completion of tasks

Ability to Make an Impact

: Inspired to perform well by the ability to contribute to the success of a project or the organization

Education

Required

Bachelors or better.

Experience

Required

Demonstrated experience in budgeting/financial management role

Experience handling meeting logistics and travel

Experience in working in a face-paced environment for a large team with diverse portfolio of programs

1 year:

Administrative experience in a dynamic team environment with many competing priorities