Senior Accounts Payable Specialist

Senior Accounts Payable Specialist

Seattle, WA

$55,000 — $75,000

Reports to: Controller
Location: Remote (U.S.) – Preferably Seattle area
Compensation: $55,000 – $75,000 + Competitive Equity

Role Overview for Senior AP Specialist:

The Senior Accounts Payable Specialist is responsible for managing the end-to-end accounts payable process across multiple entities. This role oversees high-volume, cross-company invoice processing, coding, and payments, ensuring accuracy and timely reporting across distinct general ledgers.

This individual will serve as a key point of contact for vendors, internal stakeholders, and the finance team while contributing to process improvements, automation initiatives, and maintaining compliance with company policies and regulatory requirements.

Key Responsibilities of Senior AP Specialist:

• Process vendor invoices, purchase orders, credit memos, and employee expense reimbursements

• Manage payment schedules and ensure timely vendor payments

• Reconcile accounts payable across multiple entities to ensure accurate posting

• Collaborate cross-functionally to resolve invoice discrepancies and payment issues

• Support month-end, quarter-end, and year-end close, including accruals and reporting

• Maintain accurate vendor files and audit-ready documentation

• Assist in centralizing and optimizing AP processes, including automation initiatives

• Respond to vendor inquiries in a professional and timely manner

• Administer corporate card programs (RAMP and BREX)

• Manage annual 1099 filings

• Support weekly cash planning and AP aging reports

• Assist with ad-hoc financial reporting and special projects

Cross-Functional Support of Senior AP Specialist:

• Participate in financial, tax, workers’ comp, and 401(k) audits

• Support system implementations, process improvements, and policy development

Required Experience & Qualifications

• 3–5+ years of progressive accounts payable experience

• Hands-on NetSuite experience required (must have)

• Strong knowledge of AP processes, general accounting principles, and internal controls

• Experience supporting a 50–300 employee organization preferred

• Advanced Excel skills (VLOOKUP, pivot tables)

• High attention to detail and accuracy

• Strong communication and customer service skills

• Ability to work independently and meet deadlines

• Strong problem-solving skills and process-oriented mindset

• Ability to handle confidential information with discretion

Benefits for Senior AP Specialist:

• 401(k) with employer match

• Health, Dental, Vision, Life, and Long-Term Disability insurance

• Unlimited PTO

• 13 paid company holidays

• Remote-first culture

• $250 annual home office stipend

• 12 weeks fully paid parental leave

• Paid quarterly mental health days

• Clear leadership direction and mission-driven team