Senior Accounts Payable Associate

Title: Senior Accounts Payable Associate

Location: Philadelphia, PA

Job Description:
 

Reporting to the Director of Cash Management, the Senior Accounts Payable Associate position is responsible for the preparation, review and processing of invoices and expenses. Under minimal supervision, performs Accounts Payable, General Ledger and Expense related functions providing a high level of support in many areas of Cash Management.  As a Senior Accounts Payable Associate, you will be responsible for performing full cycle, day-to-day administrative AP functions, which may include a variety of payment requests and vendor invoice submissions from multiple business units, as well as employee expense reimbursements.

Duties and Responsibilities

• Primary contact for all invoice and expense payable inquiries flowing through the AP mailbox and processed through the Oracle platform.

• Facilitates set up of new vendors via emails/logic manager and/or user profiles. Also responsible for updates related to record maintenance, troubleshooting, and payment related inquiries.

• Responsible for matching amounts owed from purchase orders invoices (EBS FileNet system).

• Monitors and facilitates recurring payments and onetime payments.

• Works closely with purchasing/procurement teams to ensure accurate payment processing. 

• Distributes funds to vendors, suppliers, employee’s, taxing authorities and other payees in a timely, accurate, and cost-effective manner.

• Confirms and validates proper coding of invoices to correct accounts and business units.

• Prepares and processes check and ACH/Wire payment files.

• Reviews and validates invoice requests and approvals to ensure accuracy and prevent duplicate payments.

• Provides timely responses to vendors, staff, and business stakeholders regarding payment status, corrections, or other information including bank activity/payment transaction support.

• Provides payables reporting to management as needed/requested.

• Runs month-end close activities as it relates to accounts payable management (Reporting and Blackline).

• Other duties as assigned by management such as audit compilation, support, PA suta, etc.

• Manages Oracle return check handling. Communicate with departments associated with returned items. (Incl. escheated checks – void/reissue)
   

Reconciliations

• Provides management with month-end AP liability reconciliation support and aged open items for review.

Projects and Process Improvement

• Identify areas of potential risk, misuse or fraud – elevate to management with corresponding support.

• Collaborate with internal IT & business teams focused on developing efficient processes related to AP invoice processing and workflows.

Required Knowledge, Skills, Abilities and/or Related Experience

•  Associate’s degree in accounting or finance preferred.

•  A minimum of 3 years of accounting or Accounts Payable or Insurance experience required.

• Competence in financial and bookkeeping software required.

• Oracle experience preferred.

• Ability to work with a travel/expense system such as Concur preferred.

• Must be proficient in Microsoft Office 365, including Word and Excel.

• Ability to organize and expedite the flow of work in a high-volume environment.

• Good verbal and written communication skills required.

Ability to Travel: None                                   

The expected hiring range for this position is $27.23 - $34.04 hourly for work performed in the primary location (Philadelphia, PA). This expected hiring range covers only base pay and excludes any other compensation components such as commissions or incentive awards. The successful candidate’s starting base pay will be based on several factors including work location, job-related skills, experience, qualifications, and market conditions. These ranges may be modified in the future.

Work location may be flexible if approved by the Company.

What We Offer

At Reliance Matrix, we believe that fostering an inclusive culture allows us to realize more of our potential. And we can’t do this without our most important asset—you.

That is why we offer a competitive pay package and a range of benefits to help team members thrive in their financial, physical, and mental wellbeing.  

Our Benefits:

• An annual performance bonus for all team members
• Generous 401(k) company match that is immediately vested
• A choice of three medical plans (that include prescription drug coverage) to suit your unique needs.  For High Deductible Health Plan enrollees, a company contribution to your Health Savings Account
• Multiple options for dental and vision coverage
• Company provided Life & Disability Insurance to ensure financial protection when you need it most
• Family friendly benefits including Paid Parental Leave & Adoption Assistance 
• Hybrid work arrangements for eligible roles
• Tuition Reimbursement and Continuing Professional Education
• Paid Time Off – new hires start with at least 20 days of PTO per year in addition to nine company paid holidays.  As you grow with us, your PTO may increase based on your level within the company and years of service. 
• Volunteer days, community partnerships, and Employee Assistance Program
• Ability to connect with colleagues around the country through our Employee Resource Group program

Our Values:

• Integrity
• Empowerment
• Compassion
• Collaboration
• Fun

EEO Statement

Reliance Matrix is an equal opportunity employer. We adhere to a policy of making employment decisions without regard to race, color, religion, sex, national origin, citizenship, age or disability, or any other classification or characteristic protected by federal or state law or regulation. We assure you that your opportunity for employment depends solely on your qualifications.