Scientific Publications Administrator

Title: Scientific Publications Administrator (Part-Time)

Location: New York United States

Job Description:

DepartmentInvertebrate Zoology - 011

Position Summary

The American Museum of Natural History is one of the world’s preeminent scientific and cultural institutions, and has as its mission to discover, interpret, and disseminate information about human cultures, the natural world, and the universe through a wide-ranging program of scientific research, education, and exhibition.

The Museum’s Scientific Publications department is seeking a part-time Scientific Publications Administrator to managethe peer review process for the Museum’s Scientific Publications series (i.e., the American Museum Novitates, the Bulleting of the American Museum of Natural History and the Anthropological Papers of the American Museum of Natural History).

Job duties include, but are not limited to:

 

• Collaborate with the Chair of the Committee of Editors and Associate Editors of the Museum’s Scientific Publications Committee, the Managing Editor of Scientific Publications, and with authors and reviewers of manuscripts submitted for peer review and consideration for publication in the series.
• Maintain clear and professional communication with authors, reviewers, and editors throughout the peer review process.
• Following receipt of manuscripts, check for compliance with submission guidelines and contact authors to acknowledge receipt, confirm details, and communicate next steps.
• Send out manuscripts for review, follow up on reviews, process incoming reviews, and, if necessary, contact additional and/or replacement reviewers after consultation with editors.
• Clean up review documents as needed to ensure reviewer anonymity (if requested) before providing reviews and/or marked-up manuscripts to relevant editors.
• Coordinate requests for manuscript revisions requests between editors, authors, and reviewers as needed.
• Organize and maintain manuscript files and correspondence regarding manuscripts in a logical, online-accessible file management system from which the status of manuscripts (and associated reviews) in the queue can be tracked, monitored, and advanced towards publication.
• Maintain a Standard Operating Procedures document for the peer review process, explaining each step in the workflow and describing best practices, updating as necessary. Draft template emails for common communications (e.g., reviewer invitations, reminders, author notifications) as needed.
• Compile contact lists for current authors and reviewers as necessary.

The expected salary range for the Scientific Publications Administrator is $31.00/hour – $33.00/hour. This position is overtime-eligible.

Pay will be determined based on several factors. The hiring range for the position at commencement is based on the type of work and the scope of responsibilities. The salary and placement offered is based on a number of individualized factors, including, but not limited to, skills, knowledge, training, education, credentials, areas of specialization, and depth and scope of experience.

Minimum Qualifications

• Bachelor’s degree in the sciences or another related field.
• Experience with project management and/or handling manuscripts or similar documents in a publishing context.
• Strong software skills, including proficiency in handling and distributing electronic documents in a variety of formats, including graphics files.
• Excellent organizational skills, including the ability to manage and maintain an orderly and accessible system of documents.
• Effective and tactful interpersonal communication skills, including the ability to communicate professionally in writing and be firm and persuasive when required.
• Focus on professionalism and integrity, including the ability to maintain strict standards of confidentiality.

Preferred Qualifications

• Bachelor’s degree or higher in the natural sciences.

Physical Demands

• Must be able to remain in a stationary position (sitting or standing) for prolonged periods.
• Must be able to move about the Museum campus.

CategoryPart-Time

Total Number of Scheduled Hours Per Pay Period40

Union StatusNon-Union

FLSANon-Exempt

Expected Salary Minimum$31.00/hour

Expected Salary Maximum$33.00/hour

EEO Statement

The American Museum of Natural History is an Equal Opportunity Employer. The Museum does not discriminate with respect to employment, or admission or access to Museum facilities, programs or activities on the basis of race, creed, color, religion, age, disability, marital status, partnership status, gender (including sexual harassment), sex, sexual orientation, gender identity, gender expression, genetic information, pregnancy and lactation accommodations, alienage or citizenship status, current or former participation in the uniformed services, status as a veteran, caregiver, pre-employment marijuana testing, sexual and reproductive health decisions, salary history, national or ethnic origin, height, weight, or on account of any other basis prohibited by applicable City, State, or Federal law. Additional protections are afforded in employment based on arrest or conviction record, status as a victim of domestic violence, stalking and sex offenses, unemployment status, and credit history, in each case to the extent provided by law.