Sales Operations Analyst

POSITION TITLE: Sales Operations Analyst
DIV/DEPARTMENT NAME: Radiation Therapy Division (RTD)
REPORTS TO:  Finance Project Assistant Manager
POSITION STATUS:Full-Time 
WORK LOCATION:HTA) Santa Clara, CA (SVO)
WORK STYLE DESIGNATION:Remote           
WORK STYLE REQUIREMENT: Remote
FLSA STATUS:Non-Exempt
TRAVEL REQUIRED:TBD 
POSITIONS SUPERVISED:None

EXPECTED PAY RANGE: $19.46 to $26.76 Hourly

The pay ranges listed above are for each position’s base pay only.  This position may be eligible for other compensation including incentive pay and/or allowances.  Candidates will receive additional information during the interview and selection process.

POSITION SUMMARY
The Sales Operations Analyst reports directly to the Finance Project Assistant Manager and supports RTD’s financial operations through project accounting, reporting, and administrative finance functions. This role is responsible for maintaining accurate financial records, supporting general ledger activities, processing invoices, and ensuring timely coordination of finance-related workflows. The position plays a key role in supporting operational efficiency and delivering accurate, reliable financial information to the business.

PRIMARY RESPONSIBILITIES
Financial Reporting & Project Accounting
•    Assist in the preparation of financial reports, cost tracking, and variance analysis for long-term Particle Beam Therapy and X-ray Therapy construction projects.
•    Support revenue recognition and cost estimation activities in accordance with U.S. GAAP and IFRS standards.
•    Maintain and update Excel-based financial models, project financial schedules, and rolling forecasts.
•    Review and validate journal entries, accruals, and account classifications under supervisory guidance.

Administrative Financial Operations
•    Process vendor invoices, validate billing accuracy, and assist in resolving discrepancies.
•    Execute SAP transactions related to sales orders, purchase orders, and vendor invoice processing.
•    Maintain order backlog reports and assist with billing documentation preparation.
•    Monitor accounts receivable activity, including participation in weekly reporting reviews.

Compliance & Internal Controls
•    Support compliance with corporate policies, financial procedures, and audit requirements.
•    Assist in maintaining documentation to support internal controls and audit readiness.
•    Participate in monthly close activities and support variance analysis and issue resolution.

Cross-Functional & Project Support
•    Coordinate with project managers, administrative staff, and external vendors to support financial operations.
•    Provide financial documentation and analysis to support site commissioning and project execution activities.
•    Assist with onboarding and offboarding processes from a finance administration perspective.
•    Provide financial and administrative support for sales activities, including tariff impact analysis, customer documentation, and internal coordination.

Execution Under Dual Supervisory Direction
•    Complete financial and administrative assignments under the direction of both supervising managers.
•    Adapt to shifting priorities across project finance and administrative workflows.
•    Maintain proactive communication regarding workload status, deliverables, and deadlines.

EDUCATION, LICENSES, AND/OR CERTIFICATION REQUIREMENTS

Bachelor’s degree in Accounting, Finance, Business Administration or related field.

EXPERIENCE AND TRAVEL REQUIREMENTS

Two (2) years of experience in accounting or financial operations.  

SKILLS AND ABILITIES REQUIREMENTS  SAFETY REQUIREMENTS

•    Working knowledge of general accounting principles, project accounting practices, and cost control methodologies.
•    Proficiency in SAP or a comparable ERP system preferred.
•    Strong Microsoft Excel skills, including the ability to perform financial analysis and maintain reporting models.
•    Excellent organizational skills with a high level of accuracy and attention to detail.
•    Ability to manage multiple priorities effectively and meet established deadlines.
•    Strong written and verbal communication skills, with solid analytical and problem-solving capabilities.
•    Fluency in Japanese preferred.