Publishing Coordinator

Title: Publishing Coordinator, YUP

Location: Temple St, 302

new haven

remote type

Hybrid

locations

Temple St, 302

time type

Full time

Job Description:

Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community- eligible for opportunities through the New Haven Hiring Initiative or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at Yale!

 

Hourly Range

$31.83

 

 

Overview
Provides a high-level administrative and editorial support. Manages and updates title information and assists with overall list planning. Serves as general department coordinator and supervises best practices for editorial assistants. Coordinates with other departments and London office to ensure that information on press database is up to date. Provides editorial assistance for one editor.

Required Skills and Abilities

1. Cooperative and collegial working style, with an ability to collaborate effectively across multiple departments.

2. Excellent written and verbal communication skills.

3. Proficiency in create problem-solving, decision making, and time management.

4. Proficiency in Microsoft Office Suite.

5. Excellent organizational skills and attention to detail.

Preferred Skills and Abilities

A demonstrated interest in or engagement with book publishing.

 

Principal Responsibilities

 

1. Coordinates and monitors all administrative activities of the department. 2. Sets up newly approved projects in database and hold primary responsibility for data integrity. 3. Plans and coordinates weekly Acquisitions Panel meetings and bi-monthly Publications Committee meetings, including preparation of agenda, collection and distribution of packets, monitoring receipt of materials, liaising with Committee members, taking minutes, and all follow-up reports and forms from these meetings. 4. Tracks and coordinates all book-related subventions and explores new sources for subventions. 5. Maintains and revises the Editorial Wiki for the Acquisitions Department, as well as all manuals, best practices, forms and procedures. Benchmarks best practices against those of other university presses on an ongoing basis. 6. Serves as department liaison with Human Resources: post jobs and handle all hiring-related paper work, and assist in selection of non-exempt hires. 7. Helps administer all job postings and documentation needed for academic-year student interns and summer interns for the department. 8. Tracks all acquisitions against signing goals and also tracks title progress against dates for next publication season for each editor in monthly tracking report. 9. Assesses departmental equipment needs and makes recommendations to managers. 10. Trains and orients new hires: resolves procedural issues; answers questions; and ensures smooth workflow. 11. Collates and presents semi-weekly departmental check requests and ensures submissions to accounting department are complete. 12. Ensures on-time payment of authors, agents, and reviewers 13. Monitors acquisitions activity and tracks manuscripts. Maintains and ensures the currency of the editorial tracking report and related title lists. 14. Performs analyses for the department, including: monitors and evaluates sales trends; performs market research; generates reports for use in monitoring performance; and performs statistical analysis. 15. Maintains solid and essential communication with other departments. 16. Assists with editorial acquisitions work. 17. May perform other duties as assigned.

 

Required Education and Experience

BA/BS and two years of related experience in the same job family or in book publishing or related enterprise (magazine publishing, library, bookstore, newspaper, yearbook, public relations); or an equivalent combination of education and experience.

 

Job Category

Administrative Support

 

Bargaining Unit

L34

 

Compensation Grade

Labor Grade D

 

Compensation Grade Profile

 

Time Type

Full time

 

Duration Type

Staff

 

Work Model

Hybrid

 

Location

302 Temple Street, New Haven, Connecticut

 

Background Check Requirements

 

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks basedon the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

 

Health Requirements

 

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

 

 

Posting Disclaimer

 

The hiring rate of a role is determined in accordance with the provisions outlined in the respective collective bargaining agreement.

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties throughtheir hiring department.

The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

 

Note

 

Yale University is a tobacco-free campus.